DIIMS End User Guide - Department of Public Works and Services

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DIIMS END USER TRAINING GUIDE6. Creating ShortcutsShortcuts are hyperlinks to an original item that, when moved to anotherlocation, will still point to it. See DIIMS Tip #02Shortcuts provide many advantages:• Easy access to items located in the DIIMS repository,• Many multiple shortcuts pointing to the same item can exist,• Automatically opens the most recent version of the document.To add a shortcut:1. Click on the Functions menu for an item for which you want to create ashortcut, and select Make Shortcut.Figure 5-9: Add Shortcut page2. Verify the information in the field:NameDescriptionItemCategoriesCreate InDisplays the name of the itemDisplays information pertaining to the itemDisplays the item’s path; if it is blank, click Browse DIIMS>select Shortcut Item> navigate to the item, and click SelectEnter a category if one has been definedDisplays the folder path in which the shortcut resides.Shortcuts should be saved within your personal workspace foreasy access3. Click Add. The new shortcut is added to the selected location. A shortcut iconappears beside the item name.Figure 5-10: Shortcut icon beside the item namePage 74 of 106
DIIMS END USER TRAINING GUIDE7. Short LinksShort Links are short URL links to items within the DIIMS Repository. Thelink automatically opens the most recent version of the document. Anymodifications made to the item by users who have Modify permissionswill be seen.Short Links are used to e-mail a link to a DIIMS item or to copy a link tothe item into documents or e-mails. Short Links provide direct access tothe item without the extra characters and path information normally foundin the Internet Explorer address bar.A short link appearsas:Ex:http://diims.pws.gov.nt.ca/gnwt/livelink.exe/open/122662To create a Short Link:1. Locate the item for which you want to create a Short Link.2. Select the Functions>Properties>General tab.3. Select an option in the Short Links drop down list.4. Click OK.Figure 5-11: Short Links drop-down menuShort LinkE-mail the “Properties”short linkE-mail the “Open” shortlinkActionOpens a new e-mail message, with the name of the item as thesubject heading. The system inserts a message in the e-mailbody: e.g. DIIMS Item Name can be accessed via the followinglink: http://diims.pws.gov.nt.ca/gnwt/livelink.exe/open/122662..Opens the document’s General page.Opens a new e-mail message, with the name of the item as thesubject heading. The system inserts a message in the e-mailbody:e.g. DIIMS Item ‘Name’ can be accessed via the followinglink: http://diims.pws.gov.nt.ca/gnwt/livelink.exe/open/122662.Opens the document.Page 75 of 106
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