DIIMS End User Guide - Department of Public Works and Services

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DIIMS END USER TRAINING GUIDEFigure 3-15: the Unreserve window3. Enter a concise description of the changes made to the version.4. In the File > Browse field, navigate to and select your document.5. Click Submit. The document is now unreserved and the new version isadded to DIIMSPage 42 of 106
DIIMS END USER TRAINING GUIDE5. Document VersionsOne of the advantages of DIIMS is its ability to track a document’scontent development through the version tracking process.In other systems, such as the shared system drive, it is necessary tocreate a separate document for each version of a document. In DIIMS, adocument acts as a container for all associated versions of the samedocument.The Versions page lists the versions in order; the most recent version,which will have the highest version number, will appear at the top of thelist. This approach prevents confusion and enables easy identification ofthe most recent version.You may edit only the latest version; all other versions are read-only.5.1 Accessing versionsTo access versions:1. Click Functions > Properties > Versions on the item. See Figure 3-16. TheVersions page appears. See Figure 3-17.Figure 3-16: Access to the Versions pageFigure 3-17: The Versions pagePage 43 of 106
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DIIMS End User Guide - Department of Public Works and Services

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