DIIMS End User Guide - Department of Public Works and Services

DIIMS END USER TRAINING GUIDElisted items.12 Item Names Lists item names in hyperlink format, which can be clicked to open items for viewing.13Multi-selectOperation BarBatchEnables users to perform document management functions on multiple items.14 Functions Menu Displays the list of operations that may be performed on the item.Table 1-1: Enterprise Workspace items5. Accessing and Adding InformationThere are several ways to access and add information within DIIMS, SeeFigure 1-31 Search Bar Searches for information in DIIMS. See Chapter 5, ‘Searching forInformation.’2 Drag & Drop Tab Imports information into DIIMS from the desktop by dragging anddropping into the window. See Chapter 2, section 2.3.5 for moreinformation.3 Multi-selectOperation BarAllows users to copy, move, print, zip and e-mail multiple itemsby checking the boxes beside the item names.4 News Player Broadcasts information news.5 Add Item Bar Adds documents, folders or other items.6 Functions Menu Displays commands that can be performed on the item.7 Items to DisplayField8 Quick AccessCommands9 View Filters andGo ToTable 1-2 methods to access informationAllows users to select how many items to display per page.Edit, Open, Download. These commands are only listed if theuser has the specific permissions to perform these operations.‘View Filters’ filters items by selected criteria or search words.‘Go To’ allows users to move to the next page or to jump to aspecific page.431295768Figure 1-3: The GNWT Enterprise WorkspacePage 9 of 106