DIIMS End User Guide - Department of Public Works and Services

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DIIMS END USER TRAINING GUIDE1. Logging into the DIIMS interface - Windows ExplorerDIIMS users can easily access their corporate information from the existingcorporate repositories (to which they have permission to access), and businessapplications, drag and drop objects between folders and directories, and applymetadata and records classifications to objects.The Windows Explorer view displays an extra folder, DIIMS. This is the DIIMScorporate repository. Expand the folder to view and access the corporate folderstructure. The interface behaves in the same manner as the network-shareddirectories. Launching the DIIMS interface is the same as accessing a folder in yournetwork folder structure.1. From your desktop, double click the DIIMS icon: . The DIIMS windowappears.Figure 6-1: The DIIMS interface2. Expand the DIIMS > GNWT folder to view the Corporate File structure.Please refer to figure 6-1. The DIIMS folder contents display in the samemanner as in the Network folder directory view.3. Click on a folder in the Folders pane to see the contents of the folder in theView pane. Please refer to figure 6-1Page 80 of 106
DIIMS END USER TRAINING GUIDE2. Navigating the DIIMS Windows Explorer InterfaceThis interface provides a one-stop location to view GNWT information, search forinformation and access various areas of the DIIMS repository and content in thenetwork directories.The same layout and toolbars that business users employ to access information inthe network folder hierarchy are available in each sub-level of the GNWT hierarchy.Each individual user has the ability to view and edit items based on his or heraccess permissions.2.1 Identifying the Screen Components of the DIIMS InterfaceFigure 6-2: The GNWT Enterprise Workspace1 Search Function Searches for information in DIIMS. See Chapter 5, ‘Searching for Information.’2 Address Bar Displays address of selected folder3 Folder Pane Displays folder structure of network directory and DIIMS4 Preview Button Displays properties and preview of selected item in Preview pane5 Add Item Menu Displays menu to add documents, folders or other items.6 Folder Structure Displays folder structure7 Content Pane Displays contents of selected folder8 Preview Pane Displays content of selected item in Content panePage 81 of 106
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