DIIMS End User Guide - Department of Public Works and Services

DIIMS END USER TRAINING GUIDE1. Finding InformationWhen information is stored in the DIIMS Repository, DIIMS creates a fulltextindex: the DIIMS search engine gathers information, analyses it andthen stores the data to facilitate accurate information retrieval.When you ‘generate’ a search, the system performs an index search on:• a document’s textual content (dependent on the file type)• discussion topics and replies, news items and tasks• a document’s metadata (the document descriptors or properties, suchas the author’s name, creation date, etc.).2. Using the Search BarThe fastest way to search for information is with the Search bar, locatedon the top right of most pages. The Search bar provides several tools torefine your search parameters. See Table 4-1.51423Figure 4-1: The Search BarTo search for information, you need to specify criteria (such as author,words and context) in the Search bar. Indexing information enables thesystem to identify and locate the documents that match the specifiedinformation. The information displays on the Search Results page. SeeFigure 4-3.2.1 The Search Bar:1 Search Type Defines the type of search DIIMS performs. See Table 5-2.2 Select Search Item Type Refines the search by application type andobjects/containers. See Table 5-3.3 Select modified time period Refines the search by date last modified.4 Select Search Slice Refines the search by location in the DIIMS Repository. SeeTable 5-4.5 Search text box Text field to enter specified criteria, such as keywords. Useoperators to define the scope of the search. See Table 5-5.Table 4-1: Search Bar ToolsPage 50 of 106