DIIMS End User Guide - Department of Public Works and Services

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DIIMS END USER TRAINING GUIDEFigure 6-21: New Email Folder profile form:12.4 Moving Emails into DIIMSEmails can be moved from your Inbox, Sent Items, and folder hierarchy withinMicrosoft Exchange and from PST files. There are two methods that can beused to perform this action.1. Bulk Copy/Move – Select emails and use the “Bulk Copy/Move”function built into Outlook.a. The Bulk Copy/Move is the recommended method for movinglarge quantities of emails into DIIMS. You will be able to continueusing Outlook while emails are being saved to DIIMS.2. Drag and Drop – Select emails and “drag” them to a folder withinDIIMS.a. This method can be more convenient if you are moving multipleindividual emails to DIIMS as you can have your folder structure inDIIMS expanded, and drag them to the appropriate folders.b. Using this method locks Outlook until the emails are all saved intoDIIMS. This method is suitable for small quantities of emails.c. When a “Drag and Drop” action is performed, the email is “moved”from its original location into DIIMS, meaning it will be deletedfrom its original location.12.4.1 Using the “Drag and Drop” method1. Click the item2. Hold down SHIFT, and then drag the item to its destination location3. You can move multiple items by selecting them prior to dragging. To selectitems that are in sequence, hold down SHIFT when you click. To select itemsthat are not in sequence, hold down CTRL when you click.Page 96 of 106
DIIMS END USER TRAINING GUIDEFigure 6-22: Drag and Drop the emails that you want to move12.4.2 Using the Bulk Copy/Move command in MS OutlookTo use the Bulk Copy/Move:1. In MS Outlook, select the items you want to copy or move (emails or folders)2. From the DIIMS menu ,click Bulk Copy/MoveFigure 6-23: select the items you want to copy or move (emails or folders)3. In the Select Destination dialogue box, specify the location where you wantto copy the items. You can also use the “search bar” to search for the folderPage 97 of 106
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DIIMS End User Guide - Department of Public Works and Services

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