The State of Minority- and Women- Owned ... - Cleveland.com

The City of Cleveland’s Cleveland Small Business, Minority Business Enterprise, and
Female Business Enterprise Program: Overview and Feedback Interviews
• Maintain such records as the Director requires that demonstrate compliance with the
program and the contract's requirements relating to CSB, MBE, and FBE
participation.
• Comply with all provisions of the program. Any failure of the contractor or any
subcontractor to comply with applicable provisions shall constitute a material breach.
6. Contract Performance Compliance and Monitoring Procedures
a. Reporting Procedures
OEO is responsible for monitoring a contractor's compliance with the terms of the contract and
the requirements of the program. The Director and the Administrator may require such reports,
information and documentation from contractors, bidders, contracting Departments, and other
City personnel necessary to determine compliance.
Contracting Departments are to maintain accurate records for each contract awarded, including
the dollar value, the nature of the goods and services to be provided, the name of the contractor,
the efforts it employed to solicit bids from CSBs, MBEs, and FBEs, and all subcontracts awarded
by the contractor, including dollar value, the nature of the goods or services provided, and the
name of each subcontractor.
b. Data Collection Procedures
Cleveland has implemented an electronic contract compliance system that provides a City-wide,
end-to-end system to manage contracts, concessions, and CSB, MBE and FBE certifications,
plus sets project-specific goals and tracks bids and utilization plans. It further notifies the small
business community of relevant opportunities and events. The City has installed the B2GNow
system’s following functionality:
• Contract compliance with multi-tier subcontractor tracking;
• Vendor management, including aggregation of all vendor information into a single
profile reference point, with contact information, key employees, applicable
certifications, registration data, prime/sub contracts, bid participation, non-contract
payments, etc.;
• CSB, MBE and FBE certification management;
• CSB, MBE and FBE online application information and forms; and
• Interfaces with the City’s existing financial system.
NERA Economic Consulting 298