School of Professional Studies - William Jessup University

2010-2011
WJU reserves the right to refuse students to inspect the following records:
1. Their parents’ financial statements.
2. Letters of recommendation that are a part of the admissions file. Once students are admitted, all letters of recommendation
will be destroyed.
3. Records connected with an application to attend WJU or a component of WJU if that application was denied.
4. Those records which are excluded from the FERPA definition of education records.
Directory Information
William Jessup University designates the following items as Directory Information: student’s name, parent’s name, address,
telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, weight
and height of members of athletic teams, dates of attendance, degrees and awards received, most recent previous school
attended, and photograph. Students who do not want their directory information to be disclosed must make a written request to
the Registrar during registration. If such action is chosen, WJU will not be allowed to announce any awards received, include
students name and degrees earned in the graduation program, nor release any information to potential employers, graduate
schools, or seminaries. WJU will be allowed to release directory information for students who do not waive their right to
disclosure in writing.
Policies on the Retention of Student Records
All student records are clearly, and safely maintained, with transcripts held in fire proof, lockable cabinets. Student records are
handled in accordance with governmental regulations regarding privacy. These records, kept in computer storage, are only
accessible with proper security clearances and are regularly backed up securely according to industry best practices. Duplicate
copies of all transcripts are kept in a fire-safe storage area apart from the building where the originals are stored. Although there
is certainly no anticipation of William Jessup University closing, if such an event were to occur there is a WASC accredited sisterinstitution
which could become the custodian of records.
Student Grievance Procedure
Every student has access to a formal grievance process if so needed. In the event that a student has a specific concern about a
policy of the University, the student is encouraged to communicate the concern in writing to the Vice President for Academic
Affairs (for academic matters) or the Vice President for Student Development (for co-curricular matters). The Vice President will
act to bring formal resolution to the stated grievance either by addressing the issue directly, or, if necessary referring the issue to
the Registrar or Associate Dean of Students, as appropriate. If satisfaction is not achieved, a student may appeal directly to the
President.
Drug Free Workplace
The Drug-Free Schools and Communities Act Amendments of 1989 (Public Law 101-226) requires all schools receiving federal
funding of any kind (i.e. College Work Study, Pell Grants, FSEOG) to notify all students and employees of the following
information on an annual basis:
1. The unlawful manufacture, distribution, possession, dispensation, sale, offer to sell, purchase, and/or use of a controlled
substance (defined in schedules I through V of the Controlled Substances Act 21, U.S. Code 812, as amended) on the WJU
campus, at its offsite locations, or at any WJU-sponsored activity is prohibited. Violation of this policy will be considered
cause for dismissal.
2. WJU is required to impose sanctions, up to and including dismissal from all programs of study, on any students engaged in
the abuse of alcohol or the unlawful possession, use, or distribution of illicit drugs while on the property of WJU. In addition,
students involved in such illegal activity are subject to legal sanctions under local, state, and federal law.
3. The health risks associated with the use of illicit drugs and the abuse of alcohol are many. Detailed information concerning
known health hazards resulting from the abuse of drugs is available in the library in the resource file entitled “Drug Free
Campus.’’
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