the municipal secretary desktop reference manual - Southwestern ...

SECTION:
.................................................................................................................. PAGE
XII. FINANCIAL MANAGEMENT ....................................................................... XII-1
Foreword ........................................................................................................... XII-3
Notes: Internal Controls - Basic Principles ...................................................... XII-5
Establishment of an Internal Control Plan - A Suggested Resolution .............. XII-8
Notes: Bank Account Reconciliation ............................................................... XII-10
Model Bank Accounts Reconciliation Form .................................................... XII-12
Notes: Creating Petty Cash/Change Funds ...................................................... XII-13
Model Petty Cash Voucher Form ...................................................................... XII-15
Notes: Financial and Audit Report ................................................................. XII-17
Notes: Depreciation ......................................................................................... XII-19
Notes: Municipal Inventory System ................................................................. XII-24
Model Inventory Forms ..................................................................................... XII-26
Notes: An Encumbrance System ....................................................................... XII-30
Notes: Financial Statements .............................................................................. XII-31
XIII. MANAGING MUNICIPAL MEETINGS ........................................................ XIII-1
Foreword ........................................................................................................... XIII-3
Meeting Agenda ................................................................................................ XIII-5
Basic Meeting Procedures ................................................................................. XIII-9
Model Consent Agenda Ordinance/Resolution................................................. XIII-10
Meeting Do’s and Don’ts .................................................................................. XIII-11
Sample Minutes ................................................................................................ XIII-13
Legislative Actions ........................................................................................... XIII-15
Reorganization Meeting .................................................................................... XIII-17
The Sunshine Act .............................................................................................. XIII-19
Sample Sign In Sheet ........................................................................................ XIII-21
Disclosure of Conflict of Interest ...................................................................... XIII-23
XIV. RISK MANAGEMENT .................................................................................... XIV-1
Foreword ........................................................................................................... XIV-3
A Risk Management Policy for Small Municipalities -
A Checklist of Components Checklist ..................................................... XIV-5
Notes: Municipal Insurance .............................................................................. XIV-7
Model Insurance Register Form ........................................................................ XIV-19
Model Hold Harmless Clause ........................................................................... XIV-20
Township Accident Report Form ...................................................................... XIV-21
Suggested Minimum Amounts of Bonding Coverage Table ............................ XIV-22
Notes: Risk Management - A Safety Checklist................................................ XIV-23
Sample Building and Grounds Maintenance Checklist .................................... XIV-24
Notes: Steps to Begin A Basic Risk Management Program ............................ XIV-25
Notes: Municipal Activities and Their Liability Exposure .............................. XIV-26
Competitive Insurance Rebidding Timetable ................................................... XIV-27
Non-Regulatory Signage Resolution and Request Form .................................. XIV-28
Complaint Tracking Form ................................................................................. XIV-33
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Revised May 2006