the municipal secretary desktop reference manual - Southwestern ...

A BUDGET CALENDAR FOR THE SECRETARY
MONTH
SEPTEMBER
TASK
1. Prepare to complete the Third Quarter Budget Statement with
revenue and expenditure projections for the remaining quarter.
(Keeping the ledger up to date is helpful.)
2. Research wage and benefit information for like municipalities
to justify increases.
3. Update equipment inventory of road department and project
repair and/or replacement costs.
4. Hold workshop with governing body to determine if any
R.F.P.s (Request for Proposals) are needed for services such as
solicitor, engineer, sewage officer, and accountant, if contracts will
not be renewed. If contracts will renew, contact the firm or
individual to determine any projected rate increases. If RFPs are
needed, solicit in time to submit to governing body by mid to end
October.
5. Notify boards, commissions and department heads to begin
budget requests and return to office by October 31.
OCTOBER
1. Have governing body schedule workshop with employees to
discuss wage/benefit packages.
2. Begin to assemble the budget history, including the final figures
from prior year. Begin message on current year's financial picture.
3. Research Social Security/Medicare and unemployment with
holding rates to determine if increases are planned.
4. Contact insurance carrier and vendors for any projected
increases in product and coverage rates.
5. Using projected Liquid Fuels year-end balance, contact
PennDOT Municipal Services Representative for upcoming year's
equipment purchase allowance.
NOVEMBER
1. At monthly meeting, schedule budget workshops and advertise.
2. Complete preliminary budget based on reasonable revenue
projections and researched expenditure projections.
3. Submit supervisors as employees wage/benefit request, along
with supporting data, to elected auditors for their consideration.
VIII-11