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service or product that a Preferred Vendor offers, the Township/Borough shall first contact
that Vendor for said service or product. The Township/Borough shall evaluate the program
from time to time to ensure that it is working as anticipated by comparing prices from similar
vendors. The Program is to be administered by the Township/Borough Bookkeeper with
assistance of the Department Heads and oversight by the Manager.
8) Emergencies and repairs of essential equipment are not necessarily subject to these
policies and guidelines. Depending on the severity of the situation, need, cost, and current time
constraints, such purchases may be made immediately. The Township/Borough Manager shall
be consulted on emergency purchases and repairs between $4,000 and $10,000 to discuss state
purchasing law compliance issues. In any event, such emergency purchases shall be reported
to the Township/Borough Manager as soon as possible and in turn the Board of
Supervisors/Council at the next scheduled meeting.
9) Invoices for goods and services shall be reviewed for accuracy, budget coded and initialed for
payment by the appropriate Department Head prior to being placed on the Accounts Payable
list.
10) A list of invoices paid during each month shall be presented to the Board of
Supervisors/Council at their regular monthly meetings.
DULY ADOPTED this _______________ day of _______________, __________ by the Board
of Supervisors/Council of _________________________, ____________ County, Pennsylvania,
in lawful session duly assembled.
ATTEST:
BY:
______________________________________
Township/Borough Secretary
Chairman, Board of Supervisors
President, Council
TOWNSHIP/BOROUGH SEAL
I-33