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ANNUAL SECRETARY’S CALENDAR
DATE
FUNCTION
January-First Monday Re-organization (See XIII-17 for further information)
Note: If newly appointed Secretary, submit Secretary Name/Address form to
PENNDOT immediately1
Following day Re-organization of elected Auditors
15 th Following forms are due:
DCED-CLGS-522: Tax Information Form (or 15 days after
adoption of budget)
18 th Federal and State Withholding Payments2
31 st Following forms due:
MS-965 Actual Use and Record of Checks
DCED-CLGS –19: Elected and Appointed Officials
Election Certification (13 th Tuesday before election)
Fourth Quarter Withholding3
W-2s to Employees
Copies of W-2s and Transmittal to Pa. Dept. of Revenue and
Local Earned Income Tax Collector
1099s to contractors and certain vendors
February 28 th Following forms are due:
W-3 and W-2s to IRS
1096 and 1099s to IRS
March-first Monday Sewage Facilities Reimbursement Application
1 st DCED-CLGS-30: Annual Audit & Financial Report (cities)
15 th DCED-CLGS-69: Survey of Financial Condition
31 st Liquid Fuel Tax Reimbursement Claim
AG-385: Foreign Fire/Pension Reimbursement
DCED-SPO-57: Flood Plain Management Activities
April 1 st Liquid Fuels payments distributed
Following forms are due:
DCED-CLGS-30: Annual Audit & Financial Report
(boroughs and townships)
AG-490: Reimbursement for Uniformed Pension Payments
RCT-900 AFP: Public Utility Real Estate Tax Act
1 Notifies PENNDOT to send important material to new person. See sample in Section VI.
2 Bi-weekly filers are required to deposit taxes by the third business day following the 15 th and 31 st of each month.
Monthly filers must deposit by the 15 th of each following month for the previous month for Federal taxes and by the last
day of the following month for Pennsylvania income tax withheld.
3 Quarterly forms typically include: IRS Form 941/941E; Pa. Dept. of Revenue Form PA-W3; PA UC-2/UC2A; Local
Earned Income Tax Withholding; Unemployment Compensation Employer’s Report; Pension Withholding.
II-5
Revised July 2003