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The shall not discriminate on the basis of handicap in the opportunity to participate in or benefit from any aid, benefit or service provided by the nor shall it provide services to the handicapped that are not equal to those afforded others, in terms of opportunity to obtain the same result, to gain the same benefit and to gain the same level of achievement. No service provided to the handicapped shall be separate or different from that afforded others, except where such differences are necessary to bring about a benefit to the handicapped participant equal to that for others, in terms of providing reasonable accommodations for the mental and physical limitations of an applicant or employee. All facilities and physical structures of the shall be free of physical barriers which cause inaccessibility to or unusability by handicapped persons. The person responsible for the Affirmative Action Program is . Primary responsibility for implementation of the Affirmative Action Plan rests with and is supported by the personnel office. This is the adopted policy on Equal Employment Opportunity/Affirmative Action/ Affirmative Action for the Handicapped of the and all responsible staff are expected to adhere to these mandates. Programs and compliance reports shall be frequently monitored to insure that all persons adhere to this policy. Discrimination Grievance Procedure Any employee who feels that they are being discriminated against on the basis of race, color, religious creed, ancestry, national origin, age, disability, sex, sexual orientation or union membership may file a complaint either in writing or verbally to their immediate supervisor within ten days of the alleged occurrence. The supervisor will meet with the employee within five days of receipt of a complaint in an attempt to resolve the discrimination complaint to the satisfaction of both parties. If the complaint is not resolved to the petitioner's satisfaction, the employee shall present said complaint to the for consideration within twenty days from the date the complaint was originally filed with the employee’s supervisor. Within seven days thereafter, a written decision shall be rendered by the . At any time, the employee may file a formal complaint with one of the following agencies within the respective time frames. Pennsylvania Human Relations Commission Uptown Shopping Plaza 2471-East North 7th Street Harrisburg, PA 17110-2123 (717) 787-9784 TDD (717) 787-7279 Time Frame: 180 days from date of alleged occurrence. Equal Employment Opportunity Commission Philadelphia District Office 127 North Fourth Street Philadelphia, PA 19106 (215) 597-7784 Time Frame: 300 days from date of alleged occurrence. X-28
Sexual Harassment Basic Policy The _______________ prohibits sexual harassment of employees in any form. Sexual harassment means any unwelcome or offensive flirtations, advances, propositions or suggestions, whether physical or verbal, explicit or implied and whether or not the action could have any effect on the employee's continued employment, advancement or other working conditions. The use of sexually suggestive language, objects or pictures in the work place are also considered harassment if they are offensive to any employee. Any employee who feels they are the victim of such conduct should let the offender know in definite terms that the conduct is offensive. If the conduct persists or if any employee feels they are being penalized for refusing to submit to sexual advances or if the conduct is intimidating in nature so the employee feels afraid to protest directly, the employee may file a complaint directly with the . Employees who persist in acts of sexual harassment will be subject to disciplinary action as described elsewhere in this policy. A More Detailed Policy with Complaint Form and Procedure. (Washoe County, Nevada). Available from the PA Department of Community and Economic Development. X-29
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THE MUNICIPAL SECRETARY DESKTOP REF
Page 4 and 5:
SOUTHWESTERN PENNSYLVANIA COMMISSIO
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THE MUNICIPAL SECRETARY’S DESKTOP
Page 9 and 10:
SECTION: PAGE IX. MUNICIPAL PURCHAS
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SECTION: PAGE XV. RECORDS MANAGEMEN
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ACKNOWLEDGMENTS The Local Governmen
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PREFACE THE MUNICIPAL SECRETARY’S
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INTRODUCTION THE MUNICIPAL SECRETAR
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SECTION I RESPONSIBILITIES OF THE G
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SECTION I POLICIES TO EXPEDITE AND
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A. RESPONSIBILITIES OF THE MUNICIPA
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B. MUNICIPAL INVESTMENT POLICIES AN
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C. MUNICIPAL INTERNAL CONTROL POLIC
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D. MUNICIPAL BUDGETING Developing a
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E. CAPITAL IMPROVEMENT PROGRAMMING
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F. MUNICIPAL RISK MANAGEMENT A muni
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G. MUNICIPAL TRAINING PROGRAM If mu
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H. MUNICIPAL PURCHASING Effective a
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I. PERSONNEL RECORDS AND PERSONNEL
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J. MUNICIPAL RECORDS MANAGEMENT The
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K. MEETING AGENDA The adoption and
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MUNICIPAL HIRING POLICY For local g
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General Qualification - In order to
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___________________________ TOWNSHI
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service or product that a Preferred
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SECTION II SECRETARY'S CALENDAR REF
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SECTION II REPORTING CALENDAR Forew
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ANNUAL SECRETARY’S CALENDAR DATE
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SECTION III NETWORKING REFERENCES P
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SECTION III NETWORKING Foreword Suc
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PROFESSIONAL AFFILIATIONS This port
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PENNSYLVANIA LOCAL GOVERNMENT SECRE
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THE GOVERNMENT FINANCE OFFICERS ASS
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GOVERNMENTAL AGENCIES DIRECTORY Alt
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STATE AGENCIES AND OFFICES ATTORNEY
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STATE AGENCIES AND OFFICES (continu
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STATE AGENCIES AND OFFICES (continu
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PUBLIC EMPLOYEE RETIREMENT COMMISSI
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III-19 Revised May 2006
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District Office Contact Information
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III-30
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III-32
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Pennsylvania Regional Planning Comm
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OTHER REGIONAL ASSISTANCE (not publ
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DEPARTMENT OF PLANNING Advises coun
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III-40
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III-42
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IV-2
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IV-4
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IV-6
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THE PENNSYLVANIA MUNICIPAL TRAINING
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INTERNATIONAL CITY/COUNTY MANAGEMEN
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LOCAL GOVERNMENT ACADEMY The Local
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PENN STATE UNIVERSITY=S PENNSYLVANI
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CERTIFIED GOVERNMENTAL SECRETARY Th
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CERTIFIED BOROUGH OFFICIAL The Penn
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V-2
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V-4
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V-6
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V-8
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V-10
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V-12
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V-14
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V-16
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V-18
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V-20 Revised May 2006
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V-24
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04 SUPERVISOR 04 SUPERVISOR _______
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DCED-CLGS-19-5 Report of Elected an
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V-30
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V-32
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V-34
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V-36 Revised July 2003
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V-42
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V-46
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V-48
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V-50
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V-52
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V-54
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V-56
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V-58 Revised July 2003 Revised July
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V-62
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V-64
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V-66
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V-68
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V-70
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V-74
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V-76
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V-78
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V-82
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VI-2
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VI-4
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VI-14
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VI-14
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VI-14
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VI-14
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VI-14
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SECTION VII NON-COMPETITIVE - ENTIT
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VII-5
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VII-7
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VII-9
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VII-11
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NOTES DEPARTMENT OF COMMUNITY AND E
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SECTION VIII MUNICIPAL BUDGET REFER
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SECTION VIII MUNICIPAL BUDGET Forew
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THE DO’S AND DON’TS OF MUNICIPA
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DO insist the real estate tax colle
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MUNICIPAL BUDGET CALENDAR OPERATING
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A BUDGET CALENDAR FOR THE SECRETARY
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Estimation of Revenues Factors to C
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CHECKLIST EXPENDITURE DATA REQUIRED
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VIII-17
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VIII-19
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VIII-21
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VIII-23
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Borough and Township Real Estate Ta
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NOTES THE ELEMENTS OF A FEE/SERVICE
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NOTES A FEE CHECKLIST QUESTIONS AND
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ANNUAL BUDGET MESSAGE The annual bu
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REVENUE The primary revenue source
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CHART OF ACCOUNTS In most municipal
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SECTION IX MUNICIPAL PURCHASING POL
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SECTION IX MUNICIPAL PURCHASING POL
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NOTES THE PURCHASING SEQUENCE I. Ad
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VII. Purchases over $10,000: User d
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IX-9
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NOTES GENERAL BID SPECIFICATIONS 1.
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Finally, in the event of cancellati
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IX-15
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Written/Telephonic Price Quotations
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Page 291 and 292: OFFICIAL BID NOTICE TOWNSHIP Sealed
Page 293 and 294: IX-23
Page 295 and 296: NOTES WRITING A BID ADVERTISEMENT T
Page 297 and 298: NOTES CONTRACT PURCHASING STEPS Whe
Page 299 and 300: NOTES INTERGOVERNMENTAL PURCHASING
Page 301 and 302: This program, The Local Piggyback P
Page 303 and 304: TOTAL PRICE AND F.O.B. CONTRACTS. P
Page 305 and 306: IX-35
Page 307 and 308: LIQUID FUELS TAX FUNDS REV A Accept
Page 309 and 310: PennDOT's Agility Program PennDOT h
Page 311 and 312: IX-41 Revised May 2006
Page 313 and 314: SECTION X MUNICIPAL PERSONNEL MANAG
Page 315 and 316: SECTION X PERSONNEL MANAGEMENT Fore
Page 317 and 318: PERSONNEL RECORDS GENERAL Employees
Page 319 and 320: FAIR LABOR STANDARDS ACT The Fair L
Page 321 and 322: RECORDS RETENTION REQUIREMENTS Comp
Page 323 and 324: X-11
Page 325 and 326: X-13 Revised July 2003
Page 327 and 328: Employee: Department: RECORD OF EMP
Page 329 and 330: X-17
Page 331 and 332: X-19
Page 333 and 334: X-21
Page 335 and 336: X-23
Page 337 and 338: X-25
Page 339: Nondiscrimination Equal Opportunity
Page 343 and 344: Sample 1 Nepotism To minimize possi
Page 345 and 346: Accidents must be reported without
Page 347 and 348: Grievances Small Municipality Proce
Page 349 and 350: Benefits Note: Most insurance-type
Page 351 and 352: Personnel Policy Compendium Drug-Fr
Page 359 and 360: X-47 Revised May 2006
Page 361 and 362: NEW HIRE PROCEDURE ALL EMPLOYEES: _
Page 363 and 364: SECTION XI MUNICIPAL INVESTMENT POL
Page 365 and 366: SECTION XI MUNICIPAL INVESTMENT POL
Page 367 and 368: THE MUNICIPAL INVESTMENT POLICY AND
Page 369 and 370: NOTES INVESTMENT INSTRUMENTS PERMIT
Page 371 and 372: A CASH FLOW ANALYSIS FOR INVESTMENT
Page 373 and 374: A Sample of a Municipal Cash Flow A
Page 375 and 376: PUBLIC INVESTMENT POOLS Pennsylvani
Page 377 and 378: TREASURER=S INVESTMENT POOLS There
Page 379 and 380: X-17
Page 381 and 382: X-19
Page 383 and 384: SECTION XII MUNICIPAL FINANCIAL MAN
Page 385 and 386: SECTION XII MUNICIPAL FINANCIAL MAN
Page 387 and 388: NOTES INTERNAL CONTROLS BASIC PRINC
Page 389 and 390: Sound Procedures for Authorizing, R
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2.3 Monitor compliance with interna
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10. The bank statement balance, les
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NOTES CREATING PETTY CASH/CHANGE FU
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FORM A XII-15 Revised May 2006
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NOTES FINANCIAL AND AUDIT REPORT Th
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NOTES DEPRECIATION A municipality w
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EXHIBIT A STRAIGHT LINE DEPRECIATIO
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When a jurisdiction disposes (sells
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Step One - Inventory Records This p
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XII-27
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XII-29
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NOTES FINANCIAL STATEMENTS The tota
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XII-33
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XII-35
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XII-37
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XII-39
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XII-41
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XII-43
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SECTION XIII MANAGING MUNICIPAL MEE
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SECTION XIII MEETING MANAGEMENT For
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MEETING AGENDA* The adoption and us
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A MODEL AGENDA* A common order of b
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BASIC MEETING PROCEDURE 1. A member
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MEETING DO=S AND DON=TS DO create a
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SAMPLE MINUTES Supervisors= Meeting
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XIII-15
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Takes place the first Monday in Jan
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THE SUNSHINE ACT The following sect
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DATE: April 12, 2005 NAME- PLEASE P
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DISCLOSURE OF CONFLICT OF INTEREST
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SECTION XIV MUNICIPAL RISK MANAGEME
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SECTION XIV MUNICIPAL RISK MANAGEME
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A Risk Management Policy for Small
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NOTES MUNICIPAL INSURANCE * A. GENE
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MUNICIPAL INSURANCE - Pennsylvania
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C. WORKERS= COMPENSATION Intended t
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H. PROPERTY INSURANCE 1. Protects a
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2. Deductibles a. Review annually b
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7. Self-insurance a. True self-insu
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INSURANCE REGISTER* Type of Coverag
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XIV-21
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NOTES RISK MANAGEMENT* A SAFETY CHE
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NOTES STEPS TO BEGIN A BASIC RISK M
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XIV-27
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Dear Township Resident: Recently we
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XIV-31 Revised May 2006
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XIV-33 Revised May 2006
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SECTION XV MUNICIPAL RECORDS MANAGE
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SECTION XV MUNICIPAL RECORDS MANAGE
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XV-5
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Records Inventory Form Inventoried
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NOTES CONTROLLING AND MANAGING RECO
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(3) Improving quality. Almost any i
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i ii iii iv v vi vii Elimination of
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XV-15
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CHECKLIST FILES CONTROL Problem Too
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CHECKLIST COPY CONTROL ____________
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XV-21
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XV-23
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XV-25
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XV-27
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XV-29
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XV-31
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XV-33
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XV-35
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XV-37
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XV-39
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XV-41
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XV-43
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XV-45
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XV-47
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CHAPTER S I X GENERAL FINANCIAL AND
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XV-51
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XV-53
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XV-55
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XV-57
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XV-59
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XV-61
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XV-63
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XV-65
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XV-67
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XV-69
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XV-71
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RESOLUTION NO. 21-2002 OPEN RECORDS
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RECORD REQUEST DATE _______________
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MUNICIPAL RECORDS SCHEDULE RETENTIO
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APPENDIX B Example of Resolution In
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Revised May 2006 XV-81 Revised May
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Page 1 of 3 ELECTRONIC RECORDS POLI
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Page 3 of 3 b. E-mail messages shal
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RECORDS MANAGEMENT GRANTS The Penns
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SECTION XVI PENNSYLVANIA LOCAL GOVE
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SECTION XVI PENNSYLVANIA LOCAL GOVE
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PENNSYLVANIA LOCAL GOVERNMENT 1 A B
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Home Rule The Pennsylvania 1874 Con
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The borough council, the township c
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The duties of the offices of solici
Page 585 and 586:
Policy and legislative powers shoul
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Municipal Authorities Municipal aut
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As voluntary associations, members
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XVI-19
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XVI-21
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XVI-23
Page 597 and 598:
XVI-25
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NOTES Responsibilities of a Municip
Page 601 and 602:
8. To attend all meetings of (board
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K. To make recommendations to the c
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SECTION XVII MUNICIPAL REFERENCE LI
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SECTION XVII MUNICIPAL REFERENCE LI
Page 609 and 610:
Alternative Service Delivery Approa
Page 611 and 612:
Cash Management for Small Governmen
Page 613 and 614:
PERSONNEL MANAGEMENT Developing Wor
Page 615 and 616:
A Guide for Local Government: Prote
Page 617 and 618:
Also to be published in September,
Page 619 and 620:
PUBLISHING ORGANIZATIONS American A
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PENNSYLVANIA CENTER FOR LOCAL GOVER
Page 623 and 624:
APPENDIX A STANDARDS FOR EFFECTIVE
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STANDARDS FOR EFFECTIVE LOCAL GOVER
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GENERAL MUNICIPAL GOVERNANCE, LEADE
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GENERAL MUNICIPAL GOVERNANCE, LEADE
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FACTOR: PROVIDING FOR COMPETENT MUN
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privately, or interfere with operat
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8. The governing body or charter de
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7. For issues or problems expected
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6. The local governing body, manage
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MUNICIPAL FINANCIAL MANAGEMENT STAN
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FINANCIAL MANAGEMENT STANDARDS FOR
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Commentary The proposed capital spe
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FACTOR: REVENUE COLLECTION Standard
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FACTOR: MUNICIPAL CASH MANAGEMENT A
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Commentary At a minimum, these cont
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MUNICIPAL PERSONNEL MANAGEMENT STAN
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PERSONNEL MANAGEMENT STANDARDS FOR
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FACTOR: EMPLOYEE PRODUCTIVITY, EVAL
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2. The municipality has written pro
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DEFINITIONS The following is a comp
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the local government officials or a
Page 665 and 666:
credit ratings-Concerned with the c
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errors and omissions-Type of insura
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improvements-Those physical changes
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mandamus-(writ of) An order compell
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performance audit-An independent, t
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esolution-A decision, opinion, poli
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tax increment financing-A means to
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LEGISLATIVE ACTS This information w
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Pennsylvania Municipalities Plannin
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ABBREVIATIONS The following are abb
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INDEX - KEY WORDS Accident form, IV
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Secretary, duties of, XVI 30; XVII
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FUNCTIONAL INDEX BUDGET PROCESS Bud
Page 691 and 692:
GOVERNMENT OFFICES (continued) Dept
Page 693 and 694:
PURCHASING PROCESS (continued) Pigg
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