the municipal secretary desktop reference manual - Southwestern ...

More documents

Recommendations

Info

THE MUNICIPAL SECRETARY DESKTOP REFERENCE MANUAL Copyright © 1989 <strong>Southwestern</strong> Pennsylvania Commission (SPC). All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information retrieval system, without permission in writin g, from <strong>the</strong> publisher. For information, address SPC, Regional Enterprise Tower, 425 Sixth Avenue, Suite 2500, Pittsburgh, PA 15219-1852 SOUTHWESTERN PENNSYLVANIA COMMISSION
Page 1: THE MUNICIPAL SECRETARY DESKTOP REF
Page 5: TABLE OF CONTENTS ACKNOWLEDGEMENTS
Page 8 and 9: SECTION: PAGE IV. TRAINING AND CERT
Page 10 and 11: SECTION: ..........................
Page 12 and 13: SPC does not render legal opinions
Page 14 and 15: viii
Page 16 and 17: Additionally, the Commission’s Lo
Page 18 and 19: APPENDIX A, STANDARDS FOR EFFECTIVE
Page 20 and 21: I-2
Page 22 and 23: I-4
Page 24 and 25: 11. To make recommendations to the
Page 26 and 27: I-8
Page 28 and 29: I-10
Page 46 and 47: MODEL MUNICIPAL RECRUITING/HIRING O
Page 50 and 51: action. All such purchases, except
Page 52 and 53:
I-34
Page 54 and 55:
II-2
Page 56 and 57:
II-4
Page 58 and 59:
ANNUAL SECRETARY’S CALENDAR (cont
Page 60 and 61:
III-2
Page 62 and 63:
III-4
Page 64 and 65:
III-6
Page 66 and 67:
INTERNATIONAL CITY/COUNTY MANAGEMEN
Page 68 and 69:
III-10
Page 70 and 71:
III-12
Page 72 and 73:
STATE AGENCIES AND OFFICES (continu
Page 74 and 75:
Page 76 and 77:
Page 78 and 79:
III-18b
Page 80 and 81:
III-20 Revised May 2006
Page 82:
Northcentral Regional Office Suite
Page 91 and 92:
FEDERAL AGENCIES BUREAU OF MINES A
Page 93 and 94:
REGIONAL AGENCIES REGIONAL PLANNING
Page 95 and 96:
REGIONAL DEVELOPMENT COMMISSIONS/CO
Page 97 and 98:
COUNTY AGENCIES NOTE Because of the
Page 99 and 100:
SHERIFF Is the chief peace officer
Page 101 and 102:
MUNICIPAL ASSOCIATIONS Municipal as
Page 103 and 104:
SECTION IV TRAINING AND CERTIFICATI
Page 105 and 106:
SECTION IV TRAINING AND CERTIFICATI
Page 107 and 108:
IV-5
Page 109 and 110:
PENNSYLVANIA STATE ASSOCIATION OF T
Page 111 and 112:
INSTITUTE FOR MUNICIPAL SECRETARIES
Page 113 and 114:
GOVERNMENT FINANCE OFFICERS ASSOCIA
Page 115 and 116:
SHIPPENSBURG UNIVERSITY’S CENTER
Page 117 and 118:
THE PENNSYLVANIA LOCAL ROADS PROGRA
Page 119 and 120:
IV-17
Page 121 and 122:
SECTION V FILING REQUIREMENTS: FORM
Page 123 and 124:
SECTION V FILING REQUIREMENTS: FORM
Page 125 and 126:
SPECIAL REQUIRED SUBMISSIONS SUBJEC
Page 127 and 128:
ORDINANCE FILING REQUIREMENTS TYPE
Page 129 and 130:
REQUIRED LOCAL GOVERNMENT DEBT ACTI
Page 131 and 132:
FORMS The following forms are the m
Page 133 and 134:
FORM TITLE: Name and Address Change
Page 135 and 136:
V-15
Page 137 and 138:
FORM TITLE: Actual Use Report of St
Page 139 and 140:
V-19 Revised May 2006
Page 141 and 142:
Page 143 and 144:
FORM TITLE: Report of Elected and A
Page 145 and 146:
DCED-CLGS-19-5 Form MS-914 04 075 5
Page 147 and 148:
DCED-CLCS-19-5 Report of Elected an
Page 149 and 150:
FORM TITLE: Survey of Financial Con
Page 151 and 152:
V-31
Page 153 and 154:
FORM TITLE: Municipal Pension State
Page 155 and 156:
V-35
Page 157 and 158:
V-37
Page 159 and 160:
FORM TITLE: Statement of Financial
Page 161 and 162:
NOTICE SPC provides the form on the
Page 163 and 164:
FINANCIAL INTEREST STATEMENT CHECKL
Page 165 and 166:
V-45
Page 167 and 168:
V-47
Page 169 and 170:
V-49
Page 171 and 172:
FORM TITLE: Floodplain Management A
Page 173 and 174:
V-53 Revised July 2003
Page 175 and 176:
FORM TITLE: Sewage Facilities Act E
Page 177 and 178:
Page 179 and 180:
Page 181 and 182:
Page 183 and 184:
FORM TITLE: Certification of New Mi
Page 185 and 186:
MILEAGE ADDITION GUIDELINES To assi
Page 187 and 188:
Tax Forms The following listing is
Page 189 and 190:
STATE SALES TAX REIMBURSEMENT If yo
Page 191 and 192:
Page 193 and 194:
UNIFORM CONSTRUCTION CODE FORM The
Page 195 and 196:
Page 197 and 198:
EMPLOYMENT ELIGIBILITY VERIFICATION
Page 199 and 200:
Page 201 and 202:
REQUEST FOR TAXPAYER IDENTIFICATION
Page 203 and 204:
Page 205 and 206:
Page 207 and 208:
SECTION VI ADVERTISING REQUIREMENTS
Page 209 and 210:
SECTION VI ADVERTISING REQUIREMENTS
Page 211 and 212:
VI-14
Page 213 and 214:
VI-14
Page 215 and 216:
VI-14
Page 217 and 218:
VI-14
Page 219 and 220:
VI-14
Page 221:
SECTION VII NON COMPETITIVE ENTITLE
Page 224 and 225:
VII-4
Page 226 and 227:
VII-6
Page 228 and 229:
VII-8
Page 230 and 231:
VII-10
Page 232 and 233:
VII-12
Page 234 and 235:
EXHIBIT I DEPARTMENT OF COMMUNITY A
Page 236 and 237:
VIII-2
Page 238 and 239:
VIII-4
Page 240 and 241:
DO update the capital plan annually
Page 242 and 243:
Fiscal Management Control Policies
Page 244 and 245:
TYPICAL BUDGET CALENDAR FOR A MEDIU
Page 246 and 247:
4. Hold workshops to finalize the b
Page 248 and 249:
VIII-14
Page 250 and 251:
VIII-16
Page 252 and 253:
VIII-18
Page 254 and 255:
VIII-20
Page 256 and 257:
VIII-22
Page 258 and 259:
VIII-24
Page 260 and 261:
Non-Real Property Taxes Boroughs an
Page 262 and 263:
! Identify those services that requ
Page 264 and 265:
How will the user fee be explained
Page 266 and 267:
premium for family coverage. These
Page 268 and 269:
Other items in the budget are compa
Page 270 and 271:
VIII-36
Page 272 and 273:
IX-2
Page 274 and 275:
IX-4
Page 276 and 277:
III. Department/Agency determines n
Page 278 and 279:
If discrepancies, user notifies ven
Page 280 and 281:
IX-10
Page 282 and 283:
15. All discounts shall be noted on
Page 284 and 285:
IX-14
Page 286 and 287:
IX-16
Page 288 and 289:
IX-18
Page 290 and 291:
IX-20
Page 292 and 293:
IX-22
Page 294 and 295:
IX-24
Page 296 and 297:
IX-26
Page 298 and 299:
IX-28
Page 300 and 301:
The South Hills Council of Governme
Page 302 and 303:
NOTES A MANAGERIAL APPROACH TO INTE
Page 304 and 305:
Although commonality and volume are
Page 306 and 307:
IX-36
Page 308 and 309:
22. Curb ramps to provide access by
Page 310 and 311:
IX-40
Page 312 and 313:
IX-42
Page 314 and 315:
X-2
Page 316 and 317:
X-4
Page 318 and 319:
X-6
Page 320 and 321:
X-8
Page 322 and 323:
X-10
Page 324 and 325:
X-12
Page 326 and 327:
X-14
Page 328 and 329:
X-16
Page 330 and 331:
X-18
Page 332 and 333:
X-20
Page 334 and 335:
X-22
Page 336 and 337:
X-24
Page 338 and 339:
X-26
Page 340 and 341:
The shall not discriminate on the b
Page 342 and 343:
Work Hours Work Habits Employees sh
Page 344 and 345:
Safety Basic Policy The requires al
Page 346 and 347:
Basic Policy Training It is the int
Page 348 and 349:
Level One - Immediate Supervisor Em
Page 350 and 351:
Personnel Policy Compendium Drug-Fr
Page 352 and 353:
Page 354 and 355:
Page 356 and 357:
Page 358 and 359:
Personnel Policy Compendium AIDS Po
Page 360 and 361:
X-48
Page 362 and 363:
X-50
Page 364 and 365:
XI-2
Page 366 and 367:
XI-4
Page 368 and 369:
XI-6
Page 370 and 371:
XI-8
Page 372 and 373:
XI-10
Page 374 and 375:
XI-12
Page 376 and 377:
XI-14
Page 378 and 379:
XI-16
Page 380 and 381:
X-18
Page 382 and 383:
X-20
Page 384 and 385:
XII-2
Page 386 and 387:
XII-4
Page 388 and 389:
Also, a reasonably good separation
Page 390 and 391:
ESTABLISHMENT OF AN INTERNAL CONTRO
Page 392 and 393:
NOTES BANK ACCOUNT RECONCILIATION T
Page 394 and 395:
XII-12
Page 396 and 397:
Managing a Petty Cash Fund 1. Prior
Page 398 and 399:
ATTACHMENT B PETTY CASH LOG DATE DE
Page 400 and 401:
13. A copy of the municipality's ch
Page 402 and 403:
! the asset's residual or salvage v
Page 404 and 405:
EXHIBIT C DOUBLE DECLINING BALANCE
Page 406 and 407:
NOTES MUNICIPAL INVENTORY SYSTEM *
Page 408 and 409:
XII-26
Page 410 and 411:
XII-28
Page 412 and 413:
NOTES AN ENCUMBRANCE SYSTEM If the
Page 414 and 415:
GENERAL FUND INTERIM STATEMENT OF R
Page 416 and 417:
XII-34
Page 418 and 419:
XII-36
Page 420 and 421:
XII-38
Page 422 and 423:
XII-40
Page 424 and 425:
XII-42
Page 426 and 427:
XII-44
Page 428 and 429:
XIII-2
Page 430 and 431:
XIII-4
Page 432 and 433:
XIII-6
Page 434 and 435:
XIII-8
Page 436 and 437:
To facilitate repetition every mont
Page 438 and 439:
MEETING DO=S AND DON=TS (continued)
Page 440 and 441:
Building Permit Report Mr. Brown re
Page 442 and 443:
XIII-16
Page 444 and 445:
RE-ORGANIZATION MEETING (continued)
Page 446 and 447:
4) To consult with an attorney rega
Page 448 and 449:
COMMUNICATING WITH AN ANGRY CITIZEN
Page 450 and 451:
XIII-24
Page 452 and 453:
XIV-2
Page 454 and 455:
XIV-4
Page 456 and 457:
12. Risk reduction activities are c
Page 458 and 459:
NOTE: Insurance is like taking a be
Page 460 and 461:
3. This policy covers bodily injury
Page 462 and 463:
E. PUBLIC OFFICIALS BOND Bonds are
Page 464 and 465:
I. BOILER AND MACHINERY -- speciali
Page 466 and 467:
6. Deductibles a. Deductibles are a
Page 468 and 469:
e. Disadvantages of Pooling i. Comp
Page 470 and 471:
XIV-20
Page 472 and 473:
XIV-22
Page 474 and 475:
XIV-24
Page 476 and 477:
XIV-26
Page 478 and 479:
XIV-28 Revised May 2006
Page 480 and 481:
XIV-30
Page 482 and 483:
XIV-32
Page 484 and 485:
XIV-34
Page 486 and 487:
XV-2
Page 488 and 489:
XV-4
Page 490 and 491:
XV-6
Page 492 and 493:
XV-8
Page 494 and 495:
Information (reading file) Authoriz
Page 496 and 497:
(a) Every effort should be made to
Page 498 and 499:
(3) A checklist for analyzing Instr
Page 500 and 501:
XV-16
Page 502 and 503:
CHECKLIST FILES CONTROL (continued)
Page 504 and 505:
XV-20
Page 506 and 507:
XV-22
Page 508 and 509:
XV-24
Page 510 and 511:
XV-26
Page 512 and 513:
XV-28
Page 514 and 515:
XV-30
Page 516 and 517:
XV-32
Page 518 and 519:
XV-34
Page 520 and 521:
XV-36
Page 522 and 523:
XV-38
Page 524 and 525:
XV-40
Page 526 and 527:
XV-42
Page 528 and 529:
XV-44
Page 530 and 531:
XV-46
Page 532 and 533:
XV-48
Page 534 and 535:
XV-50
Page 536 and 537:
XV-52
Page 538 and 539:
XV-54
Page 540 and 541:
XV-56
Page 542 and 543:
XV-58
Page 544 and 545:
XV-60
Page 546 and 547:
XV-62
Page 548 and 549:
XV-64
Page 550 and 551:
XV-66
Page 552 and 553:
XV-68
Page 554 and 555:
XV-70
Page 556 and 557:
PUBLIC ACCESS TO RECORDS Act 100 of
Page 558 and 559:
The Board of Supervisors shall make
Page 560 and 561:
XV-76
Page 562 and 563:
Since the Municipal Records Act doe
Page 564 and 565:
APPENDIX C Example of Disposition R
Page 566 and 567:
XV-82
Page 568 and 569:
Page 2 of 3 Record Series - A group
Page 570 and 571:
XV-86
Page 572 and 573:
XV-88
Page 574 and 575:
XVI-2
Page 576 and 577:
XVI-4
Page 578 and 579:
1990 populations for cities, boroug
Page 580 and 581:
The role of county government has b
Page 582 and 583:
In addition to the elected members
Page 584 and 585:
Board of Health. First class townsh
Page 586 and 587:
The very limited service agenda is
Page 588 and 589:
An authority can be formed by any c
Page 590 and 591:
XVI-18
Page 592 and 593:
XVI-20
Page 594 and 595:
XVI-22
Page 596 and 597:
XVI-24
Page 598 and 599:
XVI-26
Page 600 and 601:
Inspects and approves sub-division
Page 602 and 603:
SECRETARY POWERS AND DUTIES: subjec
Page 604 and 605:
XVI-32
Page 606 and 607:
XVII-2
Page 608 and 609:
XVII-4
Page 610 and 611:
Manual for Municipal Secretaries Th
Page 612 and 613:
If a person was limited to a single
Page 614 and 615:
Performance Evaluation: An Essentia
Page 616 and 617:
Risk Management Program - What Is I
Page 618 and 619:
XVII-14
Page 620 and 621:
Pennsylvania Historical and Museum
Page 622 and 623:
XVII-18
Page 624 and 625:
A-2
Page 626 and 627:
A-4
Page 628 and 629:
! Special Appointments ! Internal O
Page 630 and 631:
Commentary Gauging the public's per
Page 632 and 633:
Commentary The above standard recog
Page 634 and 635:
established criteria for evaluation
Page 636 and 637:
3. A formal agenda is prepared by t
Page 638 and 639:
major functions and services. Gener
Page 640 and 641:
for an annual report to the legisla
Page 642 and 643:
A-20
Page 644 and 645:
held, after the budget is advertise
Page 646 and 647:
5. Detailed schedules of debt servi
Page 648 and 649:
These self-assessing and reporting
Page 650 and 651:
Commentary Responsibility for munic
Page 652 and 653:
2. The most recent annual fiscal re
Page 654 and 655:
A-32
Page 656 and 657:
Commentary This standard sets in pl
Page 658 and 659:
Commentary The Fourteenth Amendment
Page 660 and 661:
A-38
Page 662 and 663:
assessed value-A valuation set upon
Page 664 and 665:
coinsurance-A policy provision requ
Page 666 and 667:
Dillon’s Rule-“A municipality d
Page 668 and 669:
frontage-The extent of property alo
Page 670 and 671:
invitation to bid-Notice and relate
Page 672 and 673:
non-electoral debt-Debt which is in
Page 674 and 675:
where the official action has an ec
Page 676 and 677:
service transfer-One jurisdiction a
Page 678 and 679:
B-18
Page 680 and 681:
Davis-Bacon Act: Where Federal fund
Page 682 and 683:
States. A certification from the co
Page 684 and 685:
IIMC INS IRA IRS ISO JTPA LGS LTAP
Page 686 and 687:
Grants (continued) Sewage enforceme
Page 688 and 689:
Ind-4
Page 690 and 691:
GOVERNMENT OFFICES (continued) Elec
Page 692 and 693:
PLANNING/ZONING/DEVELOPMENT County
Page 694:
Ind-10 Revised May 2006
show all

the municipal secretary desktop reference manual - Southwestern ...

Create successful ePaper yourself

Delete template?

Save as template?