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FINANCIAL AND AUDIT REPORT
The State of Pennsylvania mandates that its municipalities have annual fiscal audits of their
operations. The responsibility for preparing these audits and the financial reports is vested in an
elected board of lay auditors or an appointed professional auditor. In a limited number of boroughs
and first class townships, this function is carried out by an elected controller.
Although the municipal secretary has no legal responsibility for either of these functions, the
secretary can assist the auditors (or controllers) in carrying out their functions by providing them
with the following records * :
1. The financial statement(s), if available.
2. The general and subsidiary ledgers.
3. All records pertaining to cash receipts, such as, documentation and journals.
4. All records pertaining to cash disbursements.
5. Any separate records maintained by the treasurer.
6. All bank statements, canceled checks, voided checks, duplicate deposit tickets,
passbooks and bank charge slips; a list of depositories, their addresses, account
numbers, account names and authorized signatures.
7. A schedule of investment transactions for the year.
8. All vouchers together with invoices or bills.
9. The budget for the year under audit as officially adopted and submitted to the
Department of Community and Economic Development, together with the
municipality's working budget and all amendments and changes.
10. Periodic financial reports prepared by the treasurer and submitted to meetings of
council, commissioners or supervisors.
11. Ordinances and resolutions and official entries in the minutes authorizing transfer
between funds, amendments to the budget and similar actions.
12. An organization chart including names of persons in each position.
* Department of Community and Economic Development, Auditors Guide.
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