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7. For issues or problems expected to generate more than normal interest and extensive
discussion, the governing body schedules special meetings/public hearings.
Commentary
Not infrequently, "hot" issues, particularly those related to zoning/planning/development matters, can
consume an entire evening. When such items are included as part of a regular agenda, all parties can be
disadvantaged. Such meetings usually last too long and attention to the item can be diverted while regular
business is transacted. Citizens interested in hearing about or addressing the issue become discouraged,
particularly if it is scheduled for discussion at the end of the meeting. And, members of the governing
body generally will be in a better position to consider options and vote if high interest agenda items receive
concentrated attention at a special meeting.
8. Meetings are run efficiently and in a manner that respects the time of elected officials and the
public.
Commentary
Real skill must be exercised to draw a balance between the need for full discussion of the business before
the governing body, and the normal tendency of some individuals to talk too much and/or bring up new
items that are not part of the formal agenda. A well-run meeting requires self-discipline and a willingness
to abide by rules governing the meeting. If meetings are running too long as compared to what being
accomplished, elected officials should explore options and strategies that may move them along. A
consent agenda may help expedite a meeting. It permits routine and noncontroversial items to be approved
by one motion.
FACTOR: INTERNAL ORGANIZATION OF THE LOCAL GOVERNMENT
Standards
1. The municipality has legislatively adopted an administrative code which establishes the
government's internal organization, including the major functions and responsibilities of
departments, boards, commissions and committees.
Commentary
The administrative code is a municipal ordinance which establishes the local administrative organization.
It sets forth the administrative functions or services to be performed and the organizational structure to
perform them. It stands between or links the municipal charter/code and administrative/department
operating procedures which are used to direct day-to-day operations.
2. Written operating procedures have been developed for all major functions and services
provided by municipal departments.
Commentary
Such written procedures provide performance standards for employees and appointed officials and specific
procedures to direct the work of each group. They also define responsibility and accountability for all
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