the municipal secretary desktop reference manual - Southwestern ...

Tax Forms
The following listing is an explanation of commonly referenced federal employment forms.
W-2: Reports total earnings, along with total Social Security, Medicare,
State and Local Income Tax withheld.
W-3: Tallies all W-2 forms.
W-4: Employee’s declaration of number of dependants claimed for withholding of Federal
Income Tax, or an exemption to withholding.
W-9: Vendor or contractor reports their Federal Tax Identification Number to payee, or
declares an exemption from withholding. Without completed form, municipality is
required by Federal law to withhold taxes from payments in excess of $600.00 in any
given calendar year.
1096: Tallies all like 1099 forms.
1099 MISC: Reports total compensation to a contractor or vendor.
I-9: Required by the Department of Immigration and Naturalization Services to verify that every
newly hired employee is legal to work in the United States. To get forms, call
1-800-970-3676. For questions, call 1-800-357-2099
New Hire: Required to report all newly hired employees to federal government.
Note: A helpful publication, FEDERAL-STATE REFERENCE GUIDE-Social Security
coverage and FICA reporting by state and local government employers is available from the
Internal Revenue Service by calling 1-800-829-3676
V-67