SCT Banner Human Resources / Release Guide / 7.0

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Section 8 Support for 1042-S Changes - Functional1042-S ProcessingNote: Take special precautions to update this field based on the 1042-Sreporting year. For example, if an employee was eligible for 1042-Sprocessing for the first but not the second half of the current calendaryear, the 1042S Recipient field must be populated until the 1042-Sstatement for that calendar year has been produced. After you print the1042-S report and generate the 1042-S Magnetic Tape, you should deletethe value in the 1042S Recipient field of that employee's record.20. If an employee has more than one job, and one job is subject to the tax treatyrule and the other is subject to the standard federal withholding tax, do thefollowing:• On the Employee Benefit or Deduction Form (PDADEDN), set up boththe federal tax deduction and the appropriate deduction code(s) for theincome and country codes applicable to this employee.• In the Excluded Benefits/Deductions window of the Employee Jobs Form(NBAJOBS), exclude the Federal Withholding Deduction code from thejob to be taxed only under nonresident alien tax rules. Standard federaltax will not be withheld from this job's earnings during the payrollprocess.• For jobs to be taxed according to the standard federal graduated taxtables, enter the nonresident alien tax code(s) in the ExcludedDeductions area of the Employee Job Form.21. Run your payroll. (To review payroll procedures, see the Payroll Proceduressection in Chapter 6, Processing of the Human Resources User Guide.) The PayrollCalculation process (PHPCALC) processes tax treaty deduction information inthe 1042 database table, where it remains available for subsequent payrolls.22. Access the Tax Report Setup Rule Form (PXAREPT).Warning: This form is delivered to you with box identifications as established bySCT for your Banner Human Resources payroll module. Do not revisethem unless you are advised to do so by SCT.23. Use the Tax Report Setup Rule Form (PXAREPT) to associate 1042-S boxes bynumber with appropriate deductions and/or earnings. (For field-by-fieldinstructions on using PXAREPT, refer to Chapter 17, Time Entry and PayrollProcessing of the Human Resources User Guide.)When utilizing the new Deduction Types 21 and 22, the site may control thereporting of income and tax by setting up only those Benefits/Deductions thatapply to the applicable form, such as the 1042-S or W-2.Warning: The statutory regulations (for citizens of countries with which there is notax treaty) and the tax treaty regulations are very complex and are subjectto site interpretation. Before determining the reporting requirementsfor non-citizen employees, give careful study to all applicable tax laws.Human Resources/Position Control Release 7.0 January 2005150 Release Guide Confidential
Section 8 Support for 1042-S Changes - Functional1042-S Processing24. Run the 1042-S report (PXR1042) to produce Form 1042-S. Before proceedingto the next step, verify the results. Use the following parameters.ParameterTax YearEmployer CodeSpecific Employee IDsIndEmployee IDsZero Out NegativeAmountsWhat to Enter?The tax reporting year.The applicable employer code being reported.Y or N depending on the intended output.If a Y was entered for the Specific Employee IDs Indparameter, then enter the individual tax IDs.Y or N depending whether or not you want to reducenegative box amounts to zero.25. Run the 1042-S Magnetic Tape Process (PXPMT42).ParameterTax YearIs this run for TESTpurposes?Number of Reels/CartridgesWhat to Enter?The tax reporting year. Required.Enter Y to label this run as a test run. This report thenruns and populates positions 133-136 with the wordTEST. Enter N if this run is the actual run. Required.Number of tape reels or cartridges being submitted.Required.January 2005 Human Resources/Position Control Release 7.0Confidential Release Guide 151
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Release GuideHuman Resources/Positi
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Table of ContentsChanged Forms . .
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Table of ContentsSection 12 CA-MIS
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Table of ContentsSection 21 Miscell
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Table of ContentsSection 24 Problem
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IntroductionIntroductionThis Releas
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IntroductionOSHA Reporting Enhancem
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Section 1 New Banner Online HelpInt
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Section 1 New Banner Online HelpFea
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Section 1 New Banner Online HelpFea
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Section 2 New User Interface-Functi
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Section 3 Employee API - Functional
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Section 3 Employee API - Functional
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Section 4 Employee API - TechnicalO
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Section 4 Employee API - TechnicalN
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Section 5 Banner Support for Salary
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Section 18 VETS-100 Reporting for 2
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Section 20 Canadian Regulatory Enha
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Section 23 Problem ResolutionsImple
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Section 23 Problem ResolutionsRule
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Section 23 Problem ResolutionsTax A
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Section 24 Problem Resolutions- Tec
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Appendix A Example of Annual Salary
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Appendix A Example of Annual Salary
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Appendix B Example - Setting Up VBS
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Appendix C Using the Common Person
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