SCT Banner Human Resources / Release Guide / 7.0

Section 9 Support for US W-2 and MMREF-1 Processing - FunctionalProcessing Notes7. Enter a description, to identify the type of address entered, in the Desc field.For example, W2 Permanent Address.8. Save the record.9. Repeat for all address types that are part of the hierarchy used when mailing W-2s, 1099-Rs or 1042-Ss.10. Use the Query feature to display existing address information for specificcodes. Enter W2ADDR, 1042ADDR, or 1099ADDR to query.Adjusting Laser Print File if W-2s Need RealignmentThe instructions below should be followed for making adjustments to the laser printfile if your W-2s need some alignment. Modifications to the print file should bemade by a person who is familiar with the PostScript language.Note: SCT supports Moore Laser Printer 4-up forms. Comments made in thissection impact these forms.Default FontThe default font chosen for the W-2s is 10 point New Courier, which is anon-proportional typeface. This means that all letters and spaces use the sameamount of print space on a horizontal line, regardless of the width of the letter. If achange to the font is required, it can be found at the beginning of the print file. Itsform is:/TextFontCN10 /Courier-New findfont 10 scalefont def TextFontCN10 setfontPostscript PrintingIn order for a laser printer to recognize a postscript file when running theW-2 Wage and Tax Statement (PXRW2US) Form, the first two characters of the firstline must be %!. This automatically occurs.Adjusting Horizontal Print PositionsThe print may vary slightly on printers from different manufacturers. Consequently,if horizontal adjustment is required for the entire form, there is an easy way to makethe adjustment. Increasing or decreasing the left margin will cause all printed dataon the form to shift either left or right. Only very slight adjustments should benecessary. The applicable parameter can be found at the beginning of the print fileand its form is:/LeftMargin .75 inch defJanuary 2005 Human Resources/Position Control Release 7.0Confidential Release Guide 159