2013 CMHA HCVP Admin Plan - Cuyahoga Metropolitan Housing ...

easonable accommodation for a person with disabilities. Accommodations will be granted upon
request by a family if an accommodation is needed. Verification may be required.
Procedure
The PHA's procedure for conducting annual recertifications will be to schedule the date and time
of appointment and mail a notification to the family. The PHA may also elect to have the family
complete a mail-in recertification.
Completion of Annual Recertification
The PHA will have all recertifications for families completed before the anniversary date. This
includes notifying the family of any changes in rent at least 30 days before the scheduled date of
the change in family rent.
Persons with Disabilities
Persons with disabilities who are unable to come to the PHA's office will be granted an
accommodation by conducting the interview at the person's home or by mail, upon request by a
family that the accommodation is needed. Verification may be required.
Collection of Information
The PHA has established appropriate recertification procedures necessary to ensure that the
income data provided by families is complete and accurate.
The PHA will require the family to complete an updated Participant Recertification Assessment
Form prior to all recertification interviews.
Requirements to Attend
All adult household members will be required to attend the recertification interview. Minors
who will turn 18 within four months after the appointment date are required to attend the
recertification interview. All approved live-in aides must be present at the recertification
interview, provide current identification, and provide proof of residency in the subsidized unit.
Failure to Respond to Notification to Recertify
The PHA must send written notification of the recertification appointment or mail-in due date. If
the participant is unable to keep the first scheduled appointment or mail-in date a final
appointment will be scheduled and written notification will be mailed. If the participant fails to
comply with either the first appointment or final appointment date (mail in due date), the family
will be proposed for termination and informed of their right to an informal hearing. Exceptions
to these policies may be made by a Supervisor or Manager if the family is able to document an
emergency situation that prevented them from completing the recertification or if requested as a
reasonable accommodation for a person with a disability. Families will be notified in the letter
that they will be permitted to reschedule for a documented emergency if they call before the
missed appointment.
Copyright 2000 by Nan McKay & Associates
To be printed only with permission of Nan McKay & Associates
Unlimited copies may be made for internal use
Approved by CMHA Board of Commissioners
October 3, 2012
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