2013 CMHA HCVP Admin Plan - Cuyahoga Metropolitan Housing ...

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"HQS" means the Housing Quality Standards required by regulations as enhanced by the PHA. "Failure to Provide" refers to all requirements in the first Family Obligation. See "Denial or Termination of Assistance" chapter. See Glossary for other terminology. H. FAIR HOUSING POLICY [24 CFR 982.54(d) (6)] It is the policy of the PHA to comply fully with all Federal, State, and local nondiscrimination laws and with the rules and regulations governing fair housing and equal opportunity in housing and employment. The PHA shall not deny any family or individual the equal opportunity to apply for or receive assistance under the Housing Choice Voucher Program on the basis of race, color, sex, religion, creed, national or ethnic origin, age, familial status, handicap or disability. To further its commitment to full compliance with applicable Civil Rights laws, the PHA will provide Federal/State/local information to Voucher holders regarding unlawful discrimination and any recourse available to families who believe they are victims of a discriminatory act. Such information will be made available during the family briefing session, and all applicable fair housing information and discrimination complaint forms will be made a part of the Voucher holder's briefing packet and available upon request at the front desk. Except as otherwise provided in 24 CFR 8.21(c)(1), 8.24(a), 8.25, and 8.31, no individual with disabilities shall be denied the benefits of, be excluded from participation in, or otherwise be subjected to discrimination because the PHA's facilities are inaccessible to or unusable by persons with disabilities. Posters and housing information are displayed in locations throughout the PHA's office in such a manner as to be easily readable from a wheelchair. The PHA’s offices are accessible to persons with disabilities. Accessibility for the hearing impaired is provided by the Cleveland Hearing and Speech Center, or other comparable agency and will be provided through Ohio Relay service. The PHA fully complies with and administers its housing programs in accordance with Federal equal opportunity and fair housing laws. Specifically, such laws are the Fair Housing Act (implementing regulations 24 CFR parts 100; Title VI of the Civil Rights Act - 24 CFR part 1; Age Discrimination Act - 24 CFR 146; Equal Opportunity Executive Orders - 24 CFR 107; Section 504 of the Rehabilitation Act - 24 CFR part 8; and Title II of the Americans with Disabilities Act). The PHA acknowledges, upholds and acts in accordance with procedures that accomplish the following equal opportunity in housing objectives: Copyright 2000 by Nan McKay & Associates To be printed only with permission of Nan McKay & Associates Unlimited copies may be made for internal use Approved by CMHA Board of Commissioners October 3, 2012 11 | P a g e
1. Objective I: Outreach to Low-Income Families When there is outreach for applicants, outreach will be coordinated with local social service agencies to ensure a cross section of the eligible population. 2. Objective II: Housing Opportunities for Families Outside Areas of Low Income and Minority Concentration Activities include identification and outreach to owners in non-impacted areas, and maintaining a list of suitable properties for use by participants. Counseling will include, but not be limited to, information on local, State and Federal fair housing laws, information about housing opportunities beyond impacted areas, and procedures for the use and submission of fair housing complaints (i.e. Fair Housing and Discrimination Complaint Form: HUD-903). 3. Objective III: Serving and Assisting Families Alleging Discrimination It is the policy of the PHA to provide adequate information to tenant-based assistance holders regarding discrimination, indicating recourse available to them if they are victims of discrimination. Such information will be made available to program participants during the HCVP briefing. Discrimination complaint forms will made part of the briefing packet. I. AFFIRMATIVELY FURTHERING FAIR HOUSING IN THE FAMILY SELF-SUFFICIENCY (FSS) PROGRAM The PHA affirmatively furthers fair housing in its Family Self-Sufficiency Program (as well as its other housing programs). Reasonable steps the PHA will take to affirmatively further fair housing in the FSS Program include: 1. Advertising widely in the community for any FSS Coordinator positions that become available. Positions will be advertised on the PHA’s website (CMHA.net) so that they are accessible to all segments of the population nationwide. 2. The FSS program will be marketed to all eligible persons, including persons with disabilities and persons with limited English proficiency. The PHA utilizes periodic advertisements in its newsletter, announcements and program descriptions in movers’ sessions and lobby signs to market the program. The PHA has a published Limited English Proficiency Plan on its website. Translation services are available through an outside vendor and paid by the PHA. In addition, the PHA employs several bilingual staff. The PHA also provides sign language services to hearing impaired participants upon request. 3. Application intake, re-examination appointments, voucher/contract issuance, FSS appointments and informal hearings are conducted in accessible office spaces. In addition, the PHA provides home visits for appointments upon request as a reasonable accommodation. 4. Referrals to fair housing agencies are made upon a participant’s request. 5. The HUD fair housing form is provided to applicants in the applicant briefing packet. In addition, the fair housing form is made available at movers’ sessions and upon request. Applicants/participants are provided assistance in filling out the form and are referred to Copyright 2000 by Nan McKay & Associates To be printed only with permission of Nan McKay & Associates Unlimited copies may be made for internal use Approved by CMHA Board of Commissioners October 3, 2012 12 | P a g e
Page 1 and 2: CUYAHOGA METROPOLITAN HOUSING AUTHO
Page 3 and 4: J. INELIGIBLE FAMILIES.............
Page 5 and 6: E. ASSISTANCE TO FAMILIES WHO CLAIM
Page 7 and 8: I. MISREPRESENTATION IN COLLUSION W
Page 9 and 10: Copyright 2000 by Nan McKay & Assoc
Page 11: 24 CFR Part 5: General Program Requ
Page 15 and 16: Once the person's status as a quali
Page 17 and 18: 4. Utility Allowance Schedule 5. HQ
Page 19 and 20: and by other suitable means. Notice
Page 23 and 24: placement in foster care shall not
Page 25 and 26: Which of the two new family units h
Page 27 and 28: considered individually before the
Page 29 and 30: If the family has engaged in or thr
Page 31 and 32: evidence that the members of the ho
Page 35 and 36: 3) The public notice must state any
Page 37 and 38: information is complete. The interv
Page 39 and 40: The following are examples of types
Page 41 and 42: The residency preference is require
Page 43 and 44: A point system will be used to prio
Page 45 and 46: Owners of Mod Rehab properties can
Page 47 and 48: Space may be provided for a child w
Page 49 and 50: HQS GUIDELINES FOR UNIT SIZE SELECT
Page 51 and 52: 4) Child Care Expenses: Deducted fo
Page 53 and 54: income. Therefore, for disabled fam
Page 55 and 56: A student (other than the head of h
Page 57 and 58: If the absence which resulted in te
Page 59 and 60: K. REMOVAL OF SPOUSE FROM FAMILY UN
Page 61 and 62: Nonprescription medicines will be c
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Verification Before Denying a Reque
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Written Third Party Verification (T
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The PHA will obtain written verific
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3) Documents such as manifests, app
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Acceptable verification may include
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Attendant Care: 1) Attendant's writ
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Verification of Citizenship/Eligibl
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J. CERTIFICATION OF DOMESTIC VIOLEN
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2. Mover Briefings Briefings are co
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20) Agent form. 21) W-9 form for la
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new families cannot agree as to whi
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In addition to the above, at the ti
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domestic violence, dating violence,
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name and address of the landlord at
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Copyright 2000 by Nan McKay & Assoc
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after the family and owner submit a
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. Must have a toilet and a fixed wa
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Exceptions may be made for multi-fa
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K. DETERMINATION OF RESPONSIBILITY
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The PHA will not approve a lease un
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Housing Assistance Payments, termin
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easonable accommodation for a perso
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If the review indicates there is an
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G. NOTIFICATION OF RESULTS OF RECER
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D. PROCEDURE FOR MOVES [24 CFR 982.
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If the family leases up successfull
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During the term of the lease the ow
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actual or threatened domestic viole
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Requirement to Deny Admission or Te
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control, shall not be cause for ter
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The PHA prohibits admission if any
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PHA must provide the subject of the
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accomplished. D. FAMILY OBLIGATIONS
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Lease Violations The following crit
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G. ZERO ($0) ASSISTANCE TENANCIES T
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HCVP assistance or leased under any
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the HAP contract. Separate agreemen
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If the family requests a move to an
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The family is given the opportunity
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Determination that a unit is not in
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When the PHA receives a request for
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Within 15 days, the PHA shall send
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C. CONGREGATE/SHARED HOUSING Descri
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“Qualifying families” means eld
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ecomes aware the unit is vacant) S
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Administrative Plan. Families must
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o The unit meets HUD Housing Qualit
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The family must comply with the fol
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the PHA determines that it does not
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3) CMHA will retain all records lon
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ecords, the intended date of the di
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08-25 Rent Increase Determination 0
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08-60 Damage Claim 08-61 Quarterly
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08-103 Applicant Files- Denied Reta
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XXII. PROGRAM INTEGRITY A. INTRODUC
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E. THE PHA'S HANDLING OF ALLEGATION
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J. EVALUATION OF THE FINDINGS If it
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A secondary purpose of the Case Con
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XXIII. GLOSSARY A. ACRONYMS USED IN
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TR TTP UA UIV URP Tenant Rent Total
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COMMON SPACE. In shared housing: Sp
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ELDERLY HOUSEHOLD. A family whose h
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FMR/EXCEPTION RENT. The fair market
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IMPUTED WELFARE INCOME. An amount o
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MINOR. A member of the family house
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PUBLIC HOUSING AGENCY (PHA). PHA in
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another person; and in the course o
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soon as s/he learns of the vacancy,
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SECTION 214. Section 214 restricts
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