2013 CMHA HCVP Admin Plan - Cuyahoga Metropolitan Housing ...

after the family and owner submit a Request for Tenancy Approval and the unit is ready for
inspection. The unit must be vacant or occupied by the family to be inspected.
The Initial Inspection will be conducted to:
Determine if the unit and property meet the HQS defined in this Plan.
Document the information to be used for determination of rent reasonableness.
If the unit fails the initial Housing Quality Standards inspection, the unit will be rescheduled for
a second inspection within 7-10 days.
On an initial inspection, the owner will be given up to 30 days to correct the failed items.
When a unit fails an initial or moving inspection the second time, the HCVP participant is
provided with written notice to find another unit.
D. ANNUAL HQS INSPECTIONS [24 CFR 982.405(a)]
The PHA conducts an inspection in accordance with Housing Quality Standards at least annually
as required by regulations. In general this occurs 60 to 120 days prior to the anniversary date of
the last annual inspection. Special inspections may be scheduled between anniversary dates.
The landlord must correct HQS deficiencies that cause a unit to fail unless it is a fail for which
the tenant is responsible.
The family must allow the PHA to inspect the unit at reasonable times with reasonable notice.
[24 CFR 982.551(d)]
Inspection: For annual inspections, the PHA will notify the family and owner by mail and/or
portal prior to the inspection. If the family and/or owner are not present, the inspection will be
counted as a failed inspection. The appointment will be automatically rescheduled within 2 to 7
days to take place within 29 days.
Reinspection: The family and owner are provided a notice of the reinspection appointment by
mail and/or portal. If an adult 18 and older is not at home for the reinspection appointment, the
unit will be abated and the family will be proposed for termination.
The owner and family are notified that it is both an owner and family obligation to allow the
PHA to inspect the unit. If the family was responsible for a breach of HQS, they will be advised
in writing of their responsibility to correct.
Time Standards for Repairs
The owner must correct emergency items which endanger the family’s health or safety within 24
hours of notification. (See Emergency Repair Items section.)
For non-emergency items, repairs must be made within a timeframe set by the HCVP Inspection
Copyright 2000 by Nan McKay & Associates
To be printed only with permission of Nan McKay & Associates
Unlimited copies may be made for internal use
Approved by CMHA Board of Commissioners
October 3, 2012
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