2013 CMHA HCVP Admin Plan - Cuyahoga Metropolitan Housing ...

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4. Annual Adjustment of Rent to Owner [24 CFR 982.519]. ....................................................................... 102 XII. CHAPTER 12-RECERTIFICATIONS .................................................................................................... 103 A. INTRODUCTION ........................................................................................................................................ 103 B. ANNUAL ACTIVITIES [24 CFR 982.516, 982.405] ................................................................................. 103 C. ANNUAL RECERTIFICATION/REEXAMINATION [24 CFR 982.516, 24 CFR 8] ............................... 103 D. REPORTING INTERIM CHANGES [24 CFR 982.516] ............................................................................ 105 E. OTHER INTERIM REPORTING ISSUES .................................................................................................. 106 F. INCOME CHANGES RESULTING FROM WELFARE PROGRAM REQUIREMENTS ....................... 106 G. NOTIFICATION OF RESULTS OF RECERTIFICATIONS [HUD Notice PIH 98-6] .............................. 108 H. TIMELY REPORTING OF CHANGES IN INCOME (AND ASSETS) [24 CFR 982.516(c)] .................. 108 I. CHANGES IN VOUCHER SIZE AS A RESULT OF FAMILY COMPOSITION CHANGES [24 CFR 982.516(c)] ............................................................................................................................................................ 109 J. CONTINUANCE OF ASSISTANCE FOR "MIXED" FAMILIES [24 CFR 5.518] ................................... 109 K. MISREPRESENTATION OF FAMILY CIRCUMSTANCES .................................................................... 109 XIII. CHAPTER 13-MOVES WITH CONTINUED ASSISTANCE/PORTABILITY ................................. 111 A. INTRODUCTION ........................................................................................................................................ 111 B. ALLOWABLE MOVES .............................................................................................................................. 111 C. RESTRICTIONS ON MOVES [24 CFR 982.314, 982.552(a)] ................................................................... 111 D. PROCEDURE FOR MOVES [24 CFR 982.314] ......................................................................................... 112 E. PORTABILITY [24 CFR 982.353] .............................................................................................................. 112 F. OUTGOING PORTABILITY [24 CFR 982.353, 982.355] ......................................................................... 112 G. INCOMING PORTABILITY [24 CFR 982.354, 982.355] .......................................................................... 113 XIV. CHAPTER 14-CONTRACT TERMINATIONS ..................................................................................... 117 A. INTRODUCTION ........................................................................................................................................ 117 B. CONTRACT TERMINATION [24 CFR 982.311] ...................................................................................... 117 C. TERMINATION BY THE FAMILY: MOVES [24 CFR 982.314(c)(2)] .................................................... 117 D. TERMINATION OF TENANCY BY THE OWNER: EVICTIONS........................................................... 117 E. TERMINATION OF THE CONTRACT BY PHA ...................................................................................... 119 XV. CHAPTER 15-DENIAL OR TERMINATION OF ASSISTANCE ....................................................... 121 A. INTRODUCTION ........................................................................................................................................ 121 B. PHA DENIAL OR TERMINATION OF ASSISTANCE FOR FAMILY [24 CFR 982.552] ..................... 121 C. SCREENING AND EVICTION FOR DRUG ABUSE AND OTHER CRIMINAL ACTIVITY [24 CFR 982.553] ................................................................................................................................................................. 125 D. FAMILY OBLIGATIONS [24 CFR 982.551] ............................................................................................. 130 E. DENIAL OF ASSISTANCE TO MOVE [24 CFR 982.314 (e) (2)] ............................................................ 133 F. PROCEDURES FOR NON-CITIZENS [24 CFR 5.514, 5.516, 5.518] ....................................................... 133 G. ZERO ($0) ASSISTANCE TENANCIES .................................................................................................... 134 H. OPTION NOT TO TERMINATE FOR MISREPRESENTATION [24 CFR 982.551, 982.552(c)] ........... 134 Copyright 2000 by Nan McKay & Associates To be printed only with permission of Nan McKay & Associates Unlimited copies may be made for internal use Approved by <strong>CMHA</strong> Board of Commissioners October 3, 2012 5 | P a g e
I. MISREPRESENTATION IN COLLUSION WITH OWNER [24 CFR 982.551, 982.552 (c)] .................. 134 J. MISSED APPOINTMENTS AND DEADLINES [24 CFR 982.551, 982.552 (c)] ..................................... 134 XVI. CHAPTER 16-OWNER DISAPPROVAL AND RESTRICTION ......................................................... 137 A. INTRODUCTION ........................................................................................................................................ 137 B. DISAPPROVAL OF OWNER [24 CFR 982.306, 982.54(d)(8)] ................................................................. 137 C. OWNER RESTRICTIONS AND PENALTIES [24 CFR 982.453] ............................................................. 138 D. CHANGE IN OWNERSHIP ........................................................................................................................ 138 XVII. CHAPTER 17-CLAIMS IN THE MODERATE REHABILITATION PROGRAM ...................... 141 A. INTRODUCTION ........................................................................................................................................ 141 B. OWNER CLAIMS ....................................................................................................................................... 141 C. UNPAID RENT............................................................................................................................................ 141 D. DAMAGES .................................................................................................................................................. 142 E. VACANCY CLAIMS .................................................................................................................................. 142 F. PROCESSING CLAIMS .............................................................................................................................. 142 XVIII. CHAPTER 18-OWNER OR FAMILY DEBTS .................................................................................. 145 A. INTRODUCTION ........................................................................................................................................ 145 B. FAMILY DEBTS OWED TO THE PHA [24 CFR 982.552 (c) (v-vii)] ...................................................... 145 C. DEBTS OWED FOR CLAIMS [24 CFR 792.103, 982.552 (c) (v-vii)] ...................................................... 146 D. DEBTS DUE TO MISREPRESENTATIONS/NON-REPORTING OF INFORMATION [24 CFR 982.163] 146 E. GUIDELINES FOR REPAYMENT AGREEMENTS [24 CFR 792.103] ................................................... 147 F. OWNER DEBTS TO THE PHA [24 CFR 982.453(b)] ............................................................................... 148 G. WRITING OFF DEBTS ............................................................................................................................... 148 XIX. CHAPTER 19-INFORMAL REVIEWS AND HEARINGS ................................................................... 149 A. INTRODUCTION ........................................................................................................................................ 149 B. INFORMAL REVIEW PROCEDURES FOR APPLICANTS [24 CFR 982.54(d)(12), 982.554] .............. 149 C. INFORMAL HEARING PROCEDURES [24 CFR 982.555(a-f), 982.54(d)(13)] ...................................... 150 D. HEARING AND APPEAL PROVISIONS FOR "RESTRICTIONS ON ASSISTANCE TO NON- CITIZENS" [24 CFR Part 5, Subpart E] ................................................................................................................ 154 E. MITIGATING CIRCUMSTANCES FOR APPLICANTS/PARTICIPANTS WITH DISABILITIES [24 CFR 982.204, 982.552(c)] ..................................................................................................................................... 155 XX. CHAPTER 20-SPECIAL HOUSING TYPES ......................................................................................... 157 A. SINGLE ROOM OCCUPANCY (SRO) [24 CFR 982.602] ........................................................................ 157 B. MANUFACTURED HOMES [24 CFR 982.620] ........................................................................................ 157 C. CONGREGATE/SHARED HOUSING ....................................................................................................... 158 D. PROJECT-BASED VOUCHER ASSISTANCE (24.CFR 983.1)................................................................ 159 E. HOMEOWNERSHIP [24 CFR 982.625] ..................................................................................................... 163 XXI. RECORD RETENTION POLICY ........................................................................................................... 171 Copyright 2000 by Nan McKay & Associates To be printed only with permission of Nan McKay & Associates Unlimited copies may be made for internal use Approved by <strong>CMHA</strong> Board of Commissioners October 3, 2012 6 | P a g e
Page 1 and 2: CUYAHOGA METROPOLITAN HOUSING AUTHO
Page 3 and 4: J. INELIGIBLE FAMILIES.............
Page 5: E. ASSISTANCE TO FAMILIES WHO CLAIM
Page 9 and 10: Copyright 2000 by Nan McKay & Assoc
Page 11 and 12: 24 CFR Part 5: General Program Requ
Page 13 and 14: 1. Objective I: Outreach to Low-Inc
Page 15 and 16: Once the person's status as a quali
Page 17 and 18: 4. Utility Allowance Schedule 5. HQ
Page 19 and 20: and by other suitable means. Notice
Page 23 and 24: placement in foster care shall not
Page 25 and 26: Which of the two new family units h
Page 27 and 28: considered individually before the
Page 29 and 30: If the family has engaged in or thr
Page 31 and 32: evidence that the members of the ho
Page 35 and 36: 3) The public notice must state any
Page 37 and 38: information is complete. The interv
Page 39 and 40: The following are examples of types
Page 41 and 42: The residency preference is require
Page 43 and 44: A point system will be used to prio
Page 45 and 46: Owners of Mod Rehab properties can
Page 47 and 48: Space may be provided for a child w
Page 49 and 50: HQS GUIDELINES FOR UNIT SIZE SELECT
Page 51 and 52: 4) Child Care Expenses: Deducted fo
Page 53 and 54: income. Therefore, for disabled fam
Page 55 and 56: A student (other than the head of h
Page 57 and 58:
If the absence which resulted in te
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K. REMOVAL OF SPOUSE FROM FAMILY UN
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Nonprescription medicines will be c
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Verification Before Denying a Reque
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Written Third Party Verification (T
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The PHA will obtain written verific
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3) Documents such as manifests, app
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Acceptable verification may include
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Attendant Care: 1) Attendant's writ
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Verification of Citizenship/Eligibl
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J. CERTIFICATION OF DOMESTIC VIOLEN
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2. Mover Briefings Briefings are co
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20) Agent form. 21) W-9 form for la
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new families cannot agree as to whi
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In addition to the above, at the ti
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domestic violence, dating violence,
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name and address of the landlord at
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Copyright 2000 by Nan McKay & Assoc
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after the family and owner submit a
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. Must have a toilet and a fixed wa
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Exceptions may be made for multi-fa
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K. DETERMINATION OF RESPONSIBILITY
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The PHA will not approve a lease un
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Housing Assistance Payments, termin
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easonable accommodation for a perso
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If the review indicates there is an
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G. NOTIFICATION OF RESULTS OF RECER
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D. PROCEDURE FOR MOVES [24 CFR 982.
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If the family leases up successfull
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During the term of the lease the ow
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actual or threatened domestic viole
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Requirement to Deny Admission or Te
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control, shall not be cause for ter
Page 127 and 128:
The PHA prohibits admission if any
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PHA must provide the subject of the
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accomplished. D. FAMILY OBLIGATIONS
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Lease Violations The following crit
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G. ZERO ($0) ASSISTANCE TENANCIES T
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HCVP assistance or leased under any
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the HAP contract. Separate agreemen
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If the family requests a move to an
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The family is given the opportunity
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Determination that a unit is not in
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When the PHA receives a request for
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Within 15 days, the PHA shall send
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C. CONGREGATE/SHARED HOUSING Descri
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“Qualifying families” means eld
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ecomes aware the unit is vacant) S
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Administrative Plan. Families must
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o The unit meets HUD Housing Qualit
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The family must comply with the fol
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the PHA determines that it does not
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3) CMHA will retain all records lon
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ecords, the intended date of the di
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08-25 Rent Increase Determination 0
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08-60 Damage Claim 08-61 Quarterly
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08-103 Applicant Files- Denied Reta
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XXII. PROGRAM INTEGRITY A. INTRODUC
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E. THE PHA'S HANDLING OF ALLEGATION
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J. EVALUATION OF THE FINDINGS If it
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A secondary purpose of the Case Con
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XXIII. GLOSSARY A. ACRONYMS USED IN
Page 193 and 194:
TR TTP UA UIV URP Tenant Rent Total
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COMMON SPACE. In shared housing: Sp
Page 197 and 198:
ELDERLY HOUSEHOLD. A family whose h
Page 199 and 200:
FMR/EXCEPTION RENT. The fair market
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IMPUTED WELFARE INCOME. An amount o
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MINOR. A member of the family house
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PUBLIC HOUSING AGENCY (PHA). PHA in
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another person; and in the course o
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soon as s/he learns of the vacancy,
Page 211:
SECTION 214. Section 214 restricts
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