2013 CMHA HCVP Admin Plan - Cuyahoga Metropolitan Housing ...

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08-81 Residential Property & Lead-Based Paint 08-82 Mutual Release 08-83 Financial Related Documents 08-84 Underwriting Documents 08-85 Applications 08-86 Proposals & Rejections PROJECT-BASED 08-87 Owner Proposal-Rejected 08-88 Owner Proposal-Denied for Failing Environmental Reivew &/or Susidy Layering Review 08-89 Owner Contract File 08-90 Public Notice of RFP 08-91 RFP & Addendum, if appropriate 08-92 Proposal from Owner 08-93 Documentation of Site Selection 08-94 08-95 Environmental Review Submission & HUD Approval Subsidy Layering Review Submission & HUD Approval 08-96 Owner Certification of 504 Compliance 08-97 HUD 7015.16- Authority to use Grant Funds 08-98 Initial Rent Reasonableness 08-99 Executed Contract 08-100 Contract Addenda 08-101 PBV Checklist 08-102 Correspondence APPLICATIONS & CONTRACTING Retain 5yrs then destroy, provided audited. Retain 5yrs then destroy, provided audited. Retain 5yrs then destroy, provided audited. Retain 5yrs then destroy, provided audited. Retain 5yrs then destroy, provided audited. Retain 5yrs then destroy, provided audited. Retain 5yrs then destroy, provided audited. Retain 5yrs then destroy, provided audited. Retain 5yrs after contract concluded then destroy, provided audited. Retain 5yrs after contract concluded then destroy, provided audited. Retain 5yrs after contract concluded then destroy, provided audited. Retain 5yrs after contract concluded then destroy, provided audited. Retain 5yrs after contract concluded then destroy, provided audited. Retain 5yrs after contract concluded then destroy, provided audited. Retain 5yrs after contract concluded then destroy, provided audited. Retain 5yrs after contract concluded then destroy, provided audited. Retain 5yrs after contract concluded then destroy, provided audited. Retain 5yrs after contract concluded then destroy, provided audited. Retain 5yrs after contract concluded then destroy, provided audited. Retain 5yrs after contract concluded then destroy, provided audited. Retain 5yrs after contract concluded then destroy, provided audited. Retain 3yrs then destroy, provided audited. Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Copyright 2000 by Nan McKay & Associates To be printed only with permission of Nan McKay & Associates Unlimited copies may be made for internal use Approved by <strong>CMHA</strong> Board of Commissioners October 3, 2012 179 | P a g e
08-103 Applicant Files- Denied Retain 5yrs then destroy, provided audited. Paper Copyright 2000 by Nan McKay & Associates To be printed only with permission of Nan McKay & Associates Unlimited copies may be made for internal use Approved by <strong>CMHA</strong> Board of Commissioners October 3, 2012 180 | P a g e
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CUYAHOGA METROPOLITAN HOUSING AUTHO
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J. INELIGIBLE FAMILIES.............
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E. ASSISTANCE TO FAMILIES WHO CLAIM
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I. MISREPRESENTATION IN COLLUSION W
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Copyright 2000 by Nan McKay & Assoc
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24 CFR Part 5: General Program Requ
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1. Objective I: Outreach to Low-Inc
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Once the person's status as a quali
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4. Utility Allowance Schedule 5. HQ
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and by other suitable means. Notice
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placement in foster care shall not
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Which of the two new family units h
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considered individually before the
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If the family has engaged in or thr
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evidence that the members of the ho
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3) The public notice must state any
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information is complete. The interv
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The following are examples of types
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The residency preference is require
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A point system will be used to prio
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Owners of Mod Rehab properties can
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Space may be provided for a child w
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HQS GUIDELINES FOR UNIT SIZE SELECT
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4) Child Care Expenses: Deducted fo
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income. Therefore, for disabled fam
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A student (other than the head of h
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If the absence which resulted in te
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K. REMOVAL OF SPOUSE FROM FAMILY UN
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Nonprescription medicines will be c
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Verification Before Denying a Reque
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Written Third Party Verification (T
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The PHA will obtain written verific
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3) Documents such as manifests, app
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Acceptable verification may include
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Attendant Care: 1) Attendant's writ
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Verification of Citizenship/Eligibl
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J. CERTIFICATION OF DOMESTIC VIOLEN
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2. Mover Briefings Briefings are co
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20) Agent form. 21) W-9 form for la
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new families cannot agree as to whi
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In addition to the above, at the ti
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domestic violence, dating violence,
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name and address of the landlord at
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after the family and owner submit a
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. Must have a toilet and a fixed wa
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Exceptions may be made for multi-fa
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K. DETERMINATION OF RESPONSIBILITY
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The PHA will not approve a lease un
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Housing Assistance Payments, termin
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easonable accommodation for a perso
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If the review indicates there is an
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G. NOTIFICATION OF RESULTS OF RECER
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D. PROCEDURE FOR MOVES [24 CFR 982.
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If the family leases up successfull
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During the term of the lease the ow
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actual or threatened domestic viole
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Requirement to Deny Admission or Te
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control, shall not be cause for ter
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The PHA prohibits admission if any
Page 129 and 130: PHA must provide the subject of the
Page 131 and 132: accomplished. D. FAMILY OBLIGATIONS
Page 133 and 134: Lease Violations The following crit
Page 135 and 136: G. ZERO ($0) ASSISTANCE TENANCIES T
Page 137 and 138: Copyright 2000 by Nan McKay & Assoc
Page 139 and 140: HCVP assistance or leased under any
Page 143 and 144: the HAP contract. Separate agreemen
Page 147 and 148: If the family requests a move to an
Page 149 and 150: The family is given the opportunity
Page 151 and 152: Determination that a unit is not in
Page 153 and 154: When the PHA receives a request for
Page 155 and 156: Within 15 days, the PHA shall send
Page 159 and 160: C. CONGREGATE/SHARED HOUSING Descri
Page 161 and 162: “Qualifying families” means eld
Page 163 and 164: ecomes aware the unit is vacant) S
Page 165 and 166: Administrative Plan. Families must
Page 167 and 168: o The unit meets HUD Housing Qualit
Page 169 and 170: The family must comply with the fol
Page 171 and 172: the PHA determines that it does not
Page 173 and 174: 3) CMHA will retain all records lon
Page 175 and 176: ecords, the intended date of the di
Page 177 and 178: 08-25 Rent Increase Determination 0
Page 179: 08-60 Damage Claim 08-61 Quarterly
Page 183 and 184: XXII. PROGRAM INTEGRITY A. INTRODUC
Page 185 and 186: E. THE PHA'S HANDLING OF ALLEGATION
Page 187 and 188: J. EVALUATION OF THE FINDINGS If it
Page 189 and 190: A secondary purpose of the Case Con
Page 191 and 192: XXIII. GLOSSARY A. ACRONYMS USED IN
Page 193 and 194: TR TTP UA UIV URP Tenant Rent Total
Page 195 and 196: COMMON SPACE. In shared housing: Sp
Page 197 and 198: ELDERLY HOUSEHOLD. A family whose h
Page 199 and 200: FMR/EXCEPTION RENT. The fair market
Page 201 and 202: IMPUTED WELFARE INCOME. An amount o
Page 203 and 204: MINOR. A member of the family house
Page 205 and 206: PUBLIC HOUSING AGENCY (PHA). PHA in
Page 207 and 208: another person; and in the course o
Page 209 and 210: soon as s/he learns of the vacancy,
Page 211: SECTION 214. Section 214 restricts
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