2013 CMHA HCVP Admin Plan - Cuyahoga Metropolitan Housing ...

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08-05 Birth Certificates & Social Security Cards for all members 08-06 Preference Verification 08-07 Certification of Section 214 Status (citizenship) 08-08 Certificate of Drug Free Household 08-09 Previous Residency Certification 08-10 Participant Fraud Certification 08-11 Portability Certification 08-12 Original Application 08-13 Correspondence 08-14 Request to Move & Request for Tenancy Approval 08-15 Original Voucher 08-16 Initial Request for Tenancy Approval 08-17 Referral Authorization Forms 08-18 Owner Fraud Certification 08-19 Lead Paint Certification 08-20 Initial Assisted Lease Agreement 08-21 08-22 Initial HAP Contract (HUD 526/1 & 52535.5) Rent Reasonableness Worksheet & Rent Determination 08-23 Latest Unit Inspection (HUD 52580) 08-24 Rent Increase Request Retain original year, current year & 3yrs history then destroy, provided audited. Supercedes 02-03. Retain original year during active status. Supercedes 02-04. Retain original year, current year & 3yrs history then destroy, provided audited. Supercedes 02-05. Retain original year, current year & 3yrs history then destroy, provided audited. Supercedes 02-06. Retain hard copy during active status. Supercedes 02-07 Retain hard copy during active status. Supercedes 02-08 Retain hard copy during active status. Supercedes 02-09 Retain hard copy during active status. Supercedes 02-10 Retain original year, current year & 3yrs history then destroy, provided audited. Supercedes 02-49 Retain original year, current year & 3yrs history then destroy, provided audited. Supercedes 02-50 Retain hard copy during active status. Supercedes 02-11 Retain hard copy during active status. Supercedes 02-12 Retain hard copy during active status. Supercedes 02-13 Retain hard copy during active status. Supercedes 02-16 Retain hard copy during active status. Supercedes 02-17 Retain hard copy during active status. Supercedes 02-18 Retain hard copy during active status. Supercedes 02-19 Retain original year, current year & 3yrs history then destroy, provided audited. Supercedes 02-20 Retain original year, current year & 3yrs history then destroy, provided audited. Supercedes 02-21 Retain original year, current year & 3yrs history then destroy, provided audited. Supercedes 02-22 Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Copyright 2000 by Nan McKay & Associates To be printed only with permission of Nan McKay & Associates Unlimited copies may be made for internal use Approved by <strong>CMHA</strong> Board of Commissioners October 3, 2012 175 | P a g e
08-25 Rent Increase Determination 08-26 Authorization Request for Release of Tax Form (IRS-4506) for all adult members 08-27 Pending Document Form Letter 08-28 Income Documentation 08-29 Annual Inspections 08-30 Authorization of Release of Information (9886) 08-31 Client Consent Forms 08-32 Background Records Release Forms 08-33 Participant Reassessment Update 08-34 Statement of No Income Form 08-35 Employment Verification Form 08-36 OWF Forms, formerly known as County Welfare Verification Forms 08-37 Child Support/Alimony Verification Form 08-38 Income Verification Form 08-39 Workers' Compensation Verification Form 08-40 Self-Employment Verification Form 08-41 Social Security Verification Form Retain original year, current year & 3yrs history then destroy, provided audited. Supercedes 02-23 Retain original year, current year & 3yrs history then destroy, provided audited. Supercedes 02-24 Retain original year, current year & 3yrs history then destroy, provided audited. Retain original year, current year & 3yrs history then destroy, provided audited. Supercedes 02-26 Retain original year, current year & 3yrs history, then destroy, provided audited. Supercedes 02-64. Retain original year, current year & 3yrs history then destroy, provided audited. Retain original year, current year & 3yrs history then destroy, provided audited. Retain original year, current year & 3yrs history then destroy, provided audited. Retain original year, current year & 3yrs history then destroy, provided audited. Retain original year, current year & 3yrs history then destroy, provided audited. Supercedes 02-27 Retain original year, current year & 3yrs history then destroy, provided audited. Supercedes 02-28 Retain original year, current year & 3yrs history then destroy, provided audited. Supercedes 02-29 Retain original year, current year & 3yrs history then destroy, provided audited. Supercedes 02-30 Retain original year, current year & 3yrs history then destroy, provided audited. Supercedes 02-31 Retain original year, current year & 3yrs history then destroy, provided audited. Supercedes 02-32 Retain original year, current year & 3yrs history then destroy, provided audited. Supercedes 02-33 Retain original year, current year & 3yrs history then destroy, provided audited. Supercedes 02-34 Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Paper Copyright 2000 by Nan McKay & Associates To be printed only with permission of Nan McKay & Associates Unlimited copies may be made for internal use Approved by <strong>CMHA</strong> Board of Commissioners October 3, 2012 176 | P a g e
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CUYAHOGA METROPOLITAN HOUSING AUTHO
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J. INELIGIBLE FAMILIES.............
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E. ASSISTANCE TO FAMILIES WHO CLAIM
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I. MISREPRESENTATION IN COLLUSION W
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Copyright 2000 by Nan McKay & Assoc
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24 CFR Part 5: General Program Requ
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1. Objective I: Outreach to Low-Inc
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Once the person's status as a quali
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4. Utility Allowance Schedule 5. HQ
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and by other suitable means. Notice
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placement in foster care shall not
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Which of the two new family units h
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considered individually before the
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If the family has engaged in or thr
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evidence that the members of the ho
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3) The public notice must state any
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information is complete. The interv
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The following are examples of types
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The residency preference is require
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A point system will be used to prio
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Owners of Mod Rehab properties can
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Space may be provided for a child w
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HQS GUIDELINES FOR UNIT SIZE SELECT
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4) Child Care Expenses: Deducted fo
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income. Therefore, for disabled fam
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A student (other than the head of h
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If the absence which resulted in te
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K. REMOVAL OF SPOUSE FROM FAMILY UN
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Nonprescription medicines will be c
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Verification Before Denying a Reque
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Written Third Party Verification (T
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The PHA will obtain written verific
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3) Documents such as manifests, app
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Acceptable verification may include
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Attendant Care: 1) Attendant's writ
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Verification of Citizenship/Eligibl
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J. CERTIFICATION OF DOMESTIC VIOLEN
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2. Mover Briefings Briefings are co
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20) Agent form. 21) W-9 form for la
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new families cannot agree as to whi
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In addition to the above, at the ti
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domestic violence, dating violence,
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name and address of the landlord at
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after the family and owner submit a
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. Must have a toilet and a fixed wa
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Exceptions may be made for multi-fa
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K. DETERMINATION OF RESPONSIBILITY
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The PHA will not approve a lease un
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Housing Assistance Payments, termin
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easonable accommodation for a perso
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If the review indicates there is an
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G. NOTIFICATION OF RESULTS OF RECER
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D. PROCEDURE FOR MOVES [24 CFR 982.
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If the family leases up successfull
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During the term of the lease the ow
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actual or threatened domestic viole
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Requirement to Deny Admission or Te
Page 125 and 126: control, shall not be cause for ter
Page 127 and 128: The PHA prohibits admission if any
Page 129 and 130: PHA must provide the subject of the
Page 131 and 132: accomplished. D. FAMILY OBLIGATIONS
Page 133 and 134: Lease Violations The following crit
Page 135 and 136: G. ZERO ($0) ASSISTANCE TENANCIES T
Page 137 and 138: Copyright 2000 by Nan McKay & Assoc
Page 139 and 140: HCVP assistance or leased under any
Page 143 and 144: the HAP contract. Separate agreemen
Page 147 and 148: If the family requests a move to an
Page 149 and 150: The family is given the opportunity
Page 151 and 152: Determination that a unit is not in
Page 153 and 154: When the PHA receives a request for
Page 155 and 156: Within 15 days, the PHA shall send
Page 159 and 160: C. CONGREGATE/SHARED HOUSING Descri
Page 161 and 162: “Qualifying families” means eld
Page 163 and 164: ecomes aware the unit is vacant) S
Page 165 and 166: Administrative Plan. Families must
Page 167 and 168: o The unit meets HUD Housing Qualit
Page 169 and 170: The family must comply with the fol
Page 171 and 172: the PHA determines that it does not
Page 173 and 174: 3) CMHA will retain all records lon
Page 175: ecords, the intended date of the di
Page 179 and 180: 08-60 Damage Claim 08-61 Quarterly
Page 181 and 182: 08-103 Applicant Files- Denied Reta
Page 183 and 184: XXII. PROGRAM INTEGRITY A. INTRODUC
Page 185 and 186: E. THE PHA'S HANDLING OF ALLEGATION
Page 187 and 188: J. EVALUATION OF THE FINDINGS If it
Page 189 and 190: A secondary purpose of the Case Con
Page 191 and 192: XXIII. GLOSSARY A. ACRONYMS USED IN
Page 193 and 194: TR TTP UA UIV URP Tenant Rent Total
Page 195 and 196: COMMON SPACE. In shared housing: Sp
Page 197 and 198: ELDERLY HOUSEHOLD. A family whose h
Page 199 and 200: FMR/EXCEPTION RENT. The fair market
Page 201 and 202: IMPUTED WELFARE INCOME. An amount o
Page 203 and 204: MINOR. A member of the family house
Page 205 and 206: PUBLIC HOUSING AGENCY (PHA). PHA in
Page 207 and 208: another person; and in the course o
Page 209 and 210: soon as s/he learns of the vacancy,
Page 211: SECTION 214. Section 214 restricts
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