2013 CMHA HCVP Admin Plan - Cuyahoga Metropolitan Housing ...

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E. DEFINITION OF TEMPORARY/PERMANENT ABSENCE [24 CFR 982.54(d) (10), 982.312, 982.551]53 F. ANNUALIZING INCOME ........................................................................................................................... 56 G. MINIMUM INCOME .................................................................................................................................... 57 H. INCOME OF PERSON PERMANENTLY CONFINED TO NURSING HOME[24 CFR 982.54(d) (10)].. 57 I. REGULAR CONTRIBUTIONS AND GIFTS [24 CFR 5.609]..................................................................... 57 J. ALIMONY AND CHILD SUPPORT [24 CFR 5.609] .................................................................................. 57 K. REMOVAL OF SPOUSE FROM FAMILY UNIT........................................................................................ 58 L. LUMP-SUM RECEIPTS [24 CFR 5.609] ...................................................................................................... 58 M. CONTRIBUTIONS TO RETIREMENT FUNDS - ASSETS [24 CFR 5.603(d)] ......................................... 59 N. ASSETS DISPOSED OF FOR LESS THAN FAIR MARKET VALUE [24 CFR 5.603(d) (3)] .................. 59 O. CHILD CARE EXPENSES [24 CFR 5.603].................................................................................................. 59 P. MEDICAL EXPENSES [24 CFR 5.609(a) (2), 5.603] .................................................................................. 59 Q. PRORATION OF ASSISTANCE FOR "MIXED" FAMILIES [24 CFR 5.520] ........................................... 60 R. REDUCTION IN BENEFITS ........................................................................................................................ 60 S. UTILITY ALLOWANCE AND UTILITY REIMBURSEMENT PAYMENTS [24 CFR 982.153, 982.517] 60 T. INCOME CHANGES RESULTING FROM WELFARE PROGRAM REQUIREMENTS ......................... 61 VII. CHAPTER 7-VERIFICATION PROCEDURES [24 CFR Part 5, Subparts B, D, E and F; 24 CFR 982.158; 24 CFR 5.617] ............................................................................................................................................. 63 A. INTRODUCTION .......................................................................................................................................... 63 B. METHODS OF VERIFICATION AND TIME ALLOWED [24 CFR 982.516] ........................................... 63 C. RELEASE OF INFORMATION [24 CFR 5.230] .......................................................................................... 64 D. ITEMS TO BE VERIFIED [24 CFR 982.516] ............................................................................................... 65 E. VERIFICATION OF INCOME [24 CFR 982.516] ....................................................................................... 66 F. INCOME FROM ASSETS [24 CFR 982.516] ............................................................................................... 69 G. VERIFICATION OF ASSETS ....................................................................................................................... 69 H. VERIFICATION OF ALLOWABLE DEDUCTIONS FROM INCOME [24 CFR 982.516] ...................... 70 I. VERIFYING NON-FINANCIAL FACTORS Verification of Legal Identity ............................................... 72 J. CERTIFICATION OF DOMESTIC VIOLENCE, DATING VIOLENCE OR STALKING (SECTION 606 AND 607 OF VAWA) ............................................................................................................................................. 76 K. CLAIMS OF IDENTITY THEFT: ................................................................................................................. 76 VIII. CHAPTER 8-VOUCHER ISSUANCE AND BRIEFINGS ...................................................................... 77 A. INTRODUCTION .......................................................................................................................................... 77 B. ISSUANCE OF VOUCHERS [24 CFR 982.204(d), 982.54(d)(2)] ............................................................... 77 C. BRIEFING TYPES AND REQUIRED ATTENDANCE [24 CFR 982.301] ................................................ 77 1. Initial Applicant Briefing ........................................................................................................................... 77 2. Mover Briefings ......................................................................................................................................... 78 D. ENCOURAGING PARTICIPATION IN AREAS WITHOUT LOW INCOME OR MINORITY CONCENTRATION ............................................................................................................................................... 80 Copyright 2000 by Nan McKay & Associates To be printed only with permission of Nan McKay & Associates Unlimited copies may be made for internal use Approved by <strong>CMHA</strong> Board of Commissioners October 3, 2012 3 | P a g e
E. ASSISTANCE TO FAMILIES WHO CLAIM DISCRIMINATION ............................................................ 80 F. SECURITY DEPOSIT REQUIREMENTS [24 CFR 982.313] ..................................................................... 80 G. TERM OF VOUCHER [24 CFR 982.303, 982.54(d)(11)] ............................................................................ 80 H. VOUCHER ISSUANCE DETERMINATION FOR SPLIT HOUSEHOLDS [24 CFR 982.315] ................. 81 I. REMAINING MEMBER OF TENANT FAMILY - RETENTION OF VOUCHER [24 CFR 982.315] ...... 82 IX. CHAPTER 9-REQUEST FOR TENANCY APPROVAL AND CONTRACT EXECUTION .............. 83 A. INTRODUCTION [24 CFR 982.305(a)]........................................................................................................ 83 B. REQUEST FOR TENANCY APPROVAL (RFTA)[24 CFR 982.302, 982.305(b)] ..................................... 83 C. ELIGIBLE TYPES OF HOUSING [24 CFR 982.353] .................................................................................. 84 D. LEASE REVIEW [24 CFR 982.308] ............................................................................................................. 84 E. INITIAL INSPECTIONS [24 CFR 982.305(a) & (b)] ................................................................................... 87 F. RENT LIMITATIONS [24 CFR 982.507] ..................................................................................................... 87 G. DISAPPROVAL OF PROPOSED RENT [24 CFR 982.502] ........................................................................ 87 H. INFORMATION TO OWNERS [24 CFR 982.307(b), 982.54(d)(7)] ........................................................... 87 I. CHANGE IN TOTAL TENANT PAYMENT (TTP) PRIOR TO HAP EFFECTIVE DATE ....................... 88 J. CONTRACT EXECUTION PROCESS [24 CFR 982.305(c)] ...................................................................... 88 X. CHAPTER 10-HOUSING QUALITY STANDARDS AND INSPECTIONS ......................................... 91 A. INTRODUCTION .......................................................................................................................................... 91 B. GUIDELINES/TYPES OF INSPECTIONS [24 CFR 982.401(a), 982.405] ................................................. 91 C. INITIAL HQS INSPECTION [24 CFR 982.401(a), 982.305(b)(2)] .............................................................. 91 D. ANNUAL HQS INSPECTIONS [24 CFR 982.405(a)] ................................................................................. 92 E. SPECIAL INSPECTIONS [24 CFR 982.405(c)] ........................................................................................... 93 F. QUALITY CONTROL INSPECTIONS [24 CFR 982.405(b)]...................................................................... 93 G. ACCEPTABILITY CRITERIA AND EXCEPTIONS TO HQS [24 CFR 982.401 (a)] ................................ 93 H. VERIFICATION OF COMPLETED VIOLATIONS .................................................................................... 96 I. [24 CFR 982.404(a)] ...................................................................................................................................... 96 J. CONSEQUENCES IF OWNER IS RESPONSIBLE (NON-EMERGENCY ITEMS) [2CFR 982.405, 982.453] ................................................................................................................................................................... 97 K. DETERMINATION OF RESPONSIBILITY [24 CFR 982.404, 982.54(d)(14)] .......................................... 98 L. CONSEQUENCES IF FAMILY IS RESPONSIBLE [24 CFR 982.404(b)] ................................................. 98 XI. CHAPTER 11-PAYMENT STANDARDS, RENT REASONABLENESS, AND OWNER RENTS .... 99 A. INTRODUCTION .......................................................................................................................................... 99 B. PAYMENT STANDARDS (24 CFR 982.503] .............................................................................................. 99 C. RENT REASONABLENESS [24 CFR 982.507] ........................................................................................... 99 D. RENT TO OWNER ...................................................................................................................................... 101 1. Making Payments to Owners [24 CFR 982.451] ..................................................................................... 101 2. Excess Payments ...................................................................................................................................... 101 3. Late Payment Penalty ............................................................................................................................... 101 Copyright 2000 by Nan McKay & Associates To be printed only with permission of Nan McKay & Associates Unlimited copies may be made for internal use Approved by <strong>CMHA</strong> Board of Commissioners October 3, 2012 4 | P a g e
Page 1 and 2: CUYAHOGA METROPOLITAN HOUSING AUTHO
Page 3: J. INELIGIBLE FAMILIES.............
Page 7 and 8: I. MISREPRESENTATION IN COLLUSION W
Page 9 and 10: Copyright 2000 by Nan McKay & Assoc
Page 11 and 12: 24 CFR Part 5: General Program Requ
Page 13 and 14: 1. Objective I: Outreach to Low-Inc
Page 15 and 16: Once the person's status as a quali
Page 17 and 18: 4. Utility Allowance Schedule 5. HQ
Page 19 and 20: and by other suitable means. Notice
Page 23 and 24: placement in foster care shall not
Page 25 and 26: Which of the two new family units h
Page 27 and 28: considered individually before the
Page 29 and 30: If the family has engaged in or thr
Page 31 and 32: evidence that the members of the ho
Page 35 and 36: 3) The public notice must state any
Page 37 and 38: information is complete. The interv
Page 39 and 40: The following are examples of types
Page 41 and 42: The residency preference is require
Page 43 and 44: A point system will be used to prio
Page 45 and 46: Owners of Mod Rehab properties can
Page 47 and 48: Space may be provided for a child w
Page 49 and 50: HQS GUIDELINES FOR UNIT SIZE SELECT
Page 51 and 52: 4) Child Care Expenses: Deducted fo
Page 53 and 54: income. Therefore, for disabled fam
Page 55 and 56:
A student (other than the head of h
Page 57 and 58:
If the absence which resulted in te
Page 59 and 60:
K. REMOVAL OF SPOUSE FROM FAMILY UN
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Nonprescription medicines will be c
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Verification Before Denying a Reque
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Written Third Party Verification (T
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The PHA will obtain written verific
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3) Documents such as manifests, app
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Acceptable verification may include
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Attendant Care: 1) Attendant's writ
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Verification of Citizenship/Eligibl
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J. CERTIFICATION OF DOMESTIC VIOLEN
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2. Mover Briefings Briefings are co
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20) Agent form. 21) W-9 form for la
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new families cannot agree as to whi
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In addition to the above, at the ti
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domestic violence, dating violence,
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name and address of the landlord at
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Copyright 2000 by Nan McKay & Assoc
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after the family and owner submit a
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. Must have a toilet and a fixed wa
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Exceptions may be made for multi-fa
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K. DETERMINATION OF RESPONSIBILITY
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The PHA will not approve a lease un
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Housing Assistance Payments, termin
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easonable accommodation for a perso
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If the review indicates there is an
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G. NOTIFICATION OF RESULTS OF RECER
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D. PROCEDURE FOR MOVES [24 CFR 982.
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If the family leases up successfull
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During the term of the lease the ow
Page 121 and 122:
actual or threatened domestic viole
Page 123 and 124:
Requirement to Deny Admission or Te
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control, shall not be cause for ter
Page 127 and 128:
The PHA prohibits admission if any
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PHA must provide the subject of the
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accomplished. D. FAMILY OBLIGATIONS
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Lease Violations The following crit
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G. ZERO ($0) ASSISTANCE TENANCIES T
Page 137 and 138:
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HCVP assistance or leased under any
Page 141 and 142:
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the HAP contract. Separate agreemen
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If the family requests a move to an
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The family is given the opportunity
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Determination that a unit is not in
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When the PHA receives a request for
Page 155 and 156:
Within 15 days, the PHA shall send
Page 157 and 158:
Page 159 and 160:
C. CONGREGATE/SHARED HOUSING Descri
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“Qualifying families” means eld
Page 163 and 164:
ecomes aware the unit is vacant) S
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Administrative Plan. Families must
Page 167 and 168:
o The unit meets HUD Housing Qualit
Page 169 and 170:
The family must comply with the fol
Page 171 and 172:
the PHA determines that it does not
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3) CMHA will retain all records lon
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ecords, the intended date of the di
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08-25 Rent Increase Determination 0
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08-60 Damage Claim 08-61 Quarterly
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08-103 Applicant Files- Denied Reta
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XXII. PROGRAM INTEGRITY A. INTRODUC
Page 185 and 186:
E. THE PHA'S HANDLING OF ALLEGATION
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J. EVALUATION OF THE FINDINGS If it
Page 189 and 190:
A secondary purpose of the Case Con
Page 191 and 192:
XXIII. GLOSSARY A. ACRONYMS USED IN
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TR TTP UA UIV URP Tenant Rent Total
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COMMON SPACE. In shared housing: Sp
Page 197 and 198:
ELDERLY HOUSEHOLD. A family whose h
Page 199 and 200:
FMR/EXCEPTION RENT. The fair market
Page 201 and 202:
IMPUTED WELFARE INCOME. An amount o
Page 203 and 204:
MINOR. A member of the family house
Page 205 and 206:
PUBLIC HOUSING AGENCY (PHA). PHA in
Page 207 and 208:
another person; and in the course o
Page 209 and 210:
soon as s/he learns of the vacancy,
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SECTION 214. Section 214 restricts
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