2013 CMHA HCVP Admin Plan - Cuyahoga Metropolitan Housing ...

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All PHA mailings will be made available in an accessible format upon request, as a reasonable accommodation. Verification of Disability The PHA will verify disabilities under definitions in the Fair Housing Amendments Act of 1988, Section 504 of the 1973 Rehabilitation Act, and Americans with Disabilities Act. Outreach Outreach efforts will include notification of agencies serving persons with disabilities as well as all other media and agencies listed in the PHA's Administrative Plan regarding public notices. (See section B on Opening/Closing of Application Taking in "Applying for Admission", Chapter 3.) Applying for Admission The full application is completed at the eligibility appointment in the applicant's own handwriting, unless assistance is needed, or a request for accommodation is received from a person with a disability. Applicants will then be interviewed by PHA staff to review the information on the full application form. Verification of disability as it relates to 504, Fair Housing, or ADA reasonable accommodation will be requested at this time. The full application will also include questions asking all applicants whether reasonable accommodations are necessary. K. TRANSLATION OF DOCUMENTS The Housing Authority has bilingual staff to assist non-English speaking families in Spanish, and may translate documents into Spanish. The PHA has an open purchase order with a company that performs translation services in Spanish as well as other languages so that assistance can be easily procured for participants when needed. L. MANAGEMENT ASSESSMENT OBJECTIVES The PHA operates its housing assistance program with efficiency and can demonstrate to HUD auditors that the PHA is using its resources in a manner that reflects its commitment to quality and service. The PHA policies and practices are consistent with the areas of measurement for the following HUD SEMAP indicators: 1. Selection from the Waiting List 2. Reasonable Rent 3. Determination of Adjusted Income Copyright 2000 by Nan McKay & Associates To be printed only with permission of Nan McKay & Associates Unlimited copies may be made for internal use Approved by CMHA Board of Commissioners October 3, 2012 15 | P a g e
4. Utility Allowance Schedule 5. HQS Quality Control Inspections 6. HQS Enforcement 7. Expanding Housing Opportunities 8. Payment Standards 9. Annual Re-examinations 10. Correct Tenant Rent Calculations 11. Pre-Contract HQS Inspections 12. Annual HQS Inspections 13. Lease-up 14. Family Self-Sufficiency Enrollment and Escrow Account Balances Bonus: Deconcentration indicator Supervisory quality control reviews will be performed by a PHA supervisor or other qualified person other than the person who performed the work, as required by HUD, on the following SEMAP factors: Selection from the waiting list Rent reasonableness Determination of adjusted income HQS Enforcement HQS Quality Control The annual sample of files and records will be drawn in an unbiased manner, leaving a clear audit trail. The minimum sample size to be reviewed will relate directly to each factor. M. RECORDS FOR MONITORING PHA PERFORMANCE In order to demonstrate compliance with HUD and other pertinent regulations, the PHA will maintain records, reports and other documentation for a time that is in accordance with HUD requirements; and in a manner that will allow an auditor, housing professional or other interested party to follow, monitor and or assess the PHA's operational procedures objectively and with accuracy; and in accordance with SEMAP requirements and internal supervisory audits. (See Chapter 21, Monitoring and Recordkeeping.) N. PRIVACY RIGHTS [24 CFR 982.551 and 24 CFR 5.212] Applicants and participants, including all adults in their households, are required to sign the HUD 9886 Authorization for Release of Information. This document incorporates the Federal Privacy Act Statement and describes the conditions under which HUD/PHA will release family information. The PHA's policy regarding release of information is in accordance with State and local laws which may restrict the release of family information. Copyright 2000 by Nan McKay & Associates To be printed only with permission of Nan McKay & Associates Unlimited copies may be made for internal use Approved by CMHA Board of Commissioners October 3, 2012 16 | P a g e
Page 1 and 2: CUYAHOGA METROPOLITAN HOUSING AUTHO
Page 3 and 4: J. INELIGIBLE FAMILIES.............
Page 5 and 6: E. ASSISTANCE TO FAMILIES WHO CLAIM
Page 7 and 8: I. MISREPRESENTATION IN COLLUSION W
Page 9 and 10: Copyright 2000 by Nan McKay & Assoc
Page 11 and 12: 24 CFR Part 5: General Program Requ
Page 13 and 14: 1. Objective I: Outreach to Low-Inc
Page 15: Once the person's status as a quali
Page 19 and 20: and by other suitable means. Notice
Page 23 and 24: placement in foster care shall not
Page 25 and 26: Which of the two new family units h
Page 27 and 28: considered individually before the
Page 29 and 30: If the family has engaged in or thr
Page 31 and 32: evidence that the members of the ho
Page 35 and 36: 3) The public notice must state any
Page 37 and 38: information is complete. The interv
Page 39 and 40: The following are examples of types
Page 41 and 42: The residency preference is require
Page 43 and 44: A point system will be used to prio
Page 45 and 46: Owners of Mod Rehab properties can
Page 47 and 48: Space may be provided for a child w
Page 49 and 50: HQS GUIDELINES FOR UNIT SIZE SELECT
Page 51 and 52: 4) Child Care Expenses: Deducted fo
Page 53 and 54: income. Therefore, for disabled fam
Page 55 and 56: A student (other than the head of h
Page 57 and 58: If the absence which resulted in te
Page 59 and 60: K. REMOVAL OF SPOUSE FROM FAMILY UN
Page 61 and 62: Nonprescription medicines will be c
Page 63 and 64: Verification Before Denying a Reque
Page 65 and 66: Written Third Party Verification (T
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The PHA will obtain written verific
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3) Documents such as manifests, app
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Acceptable verification may include
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Attendant Care: 1) Attendant's writ
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Verification of Citizenship/Eligibl
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J. CERTIFICATION OF DOMESTIC VIOLEN
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2. Mover Briefings Briefings are co
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20) Agent form. 21) W-9 form for la
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new families cannot agree as to whi
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In addition to the above, at the ti
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domestic violence, dating violence,
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name and address of the landlord at
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Copyright 2000 by Nan McKay & Assoc
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after the family and owner submit a
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. Must have a toilet and a fixed wa
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Exceptions may be made for multi-fa
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K. DETERMINATION OF RESPONSIBILITY
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The PHA will not approve a lease un
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Housing Assistance Payments, termin
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easonable accommodation for a perso
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If the review indicates there is an
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G. NOTIFICATION OF RESULTS OF RECER
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D. PROCEDURE FOR MOVES [24 CFR 982.
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If the family leases up successfull
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During the term of the lease the ow
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actual or threatened domestic viole
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Requirement to Deny Admission or Te
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control, shall not be cause for ter
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The PHA prohibits admission if any
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PHA must provide the subject of the
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accomplished. D. FAMILY OBLIGATIONS
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Lease Violations The following crit
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G. ZERO ($0) ASSISTANCE TENANCIES T
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HCVP assistance or leased under any
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the HAP contract. Separate agreemen
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If the family requests a move to an
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The family is given the opportunity
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Determination that a unit is not in
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When the PHA receives a request for
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Within 15 days, the PHA shall send
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C. CONGREGATE/SHARED HOUSING Descri
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“Qualifying families” means eld
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ecomes aware the unit is vacant) S
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Administrative Plan. Families must
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o The unit meets HUD Housing Qualit
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The family must comply with the fol
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the PHA determines that it does not
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3) CMHA will retain all records lon
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ecords, the intended date of the di
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08-25 Rent Increase Determination 0
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08-60 Damage Claim 08-61 Quarterly
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08-103 Applicant Files- Denied Reta
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XXII. PROGRAM INTEGRITY A. INTRODUC
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E. THE PHA'S HANDLING OF ALLEGATION
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J. EVALUATION OF THE FINDINGS If it
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A secondary purpose of the Case Con
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XXIII. GLOSSARY A. ACRONYMS USED IN
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TR TTP UA UIV URP Tenant Rent Total
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COMMON SPACE. In shared housing: Sp
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ELDERLY HOUSEHOLD. A family whose h
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FMR/EXCEPTION RENT. The fair market
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IMPUTED WELFARE INCOME. An amount o
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MINOR. A member of the family house
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PUBLIC HOUSING AGENCY (PHA). PHA in
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another person; and in the course o
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soon as s/he learns of the vacancy,
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SECTION 214. Section 214 restricts
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