2013 CMHA HCVP Admin Plan - Cuyahoga Metropolitan Housing ...

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II. CHAPTER 2-ELIGIBILITY FOR ADMISSION A. INTRODUCTION This Chapter defines both HUD and the PHA's criteria for admission and denial of admission to the program. The policy of this PHA is to strive for objectivity and consistency in applying these criteria to evaluate the eligibility of families who apply. The PHA staff will review all information provided by the family carefully and without regard to factors other than those defined in this Chapter. Families will be provided the opportunity to explain their circumstances, to furnish additional information, if needed, and to receive an explanation of the basis for any decision made by the PHA pertaining to their eligibility. The eligibility for admission criteria apply to all programs that are referenced in this plan, unless otherwise identified through HUD regulations. B. ELIGIBILITY FACTORS [982.201(b)] The Head of Household must have legal capacity to enter into a lease under State/local law. To be eligible for participation, an applicant must meet HUD's criteria, as well as any permissible additional criteria established by the PHA. The HUD eligibility criteria are: An applicant must be a "family". An applicant must be income eligible. An applicant must furnish Social Security Numbers for all family members. An applicant must furnish Declaration of Citizenship or Eligible Immigrant Status and verification where required. At least one member of the applicant family must be either a U.S. citizen or have eligible immigration status before the PHA may provide any financial assistance. Reasons for denial of admission are addressed in the "Denial or Termination of Assistance" chapter. These reasons for denial constitute additional admission criteria. The family's initial placement on the waiting list will be determined by random selection process. The family’s eligibility for participation will be verified when a family is selected for issuance of a voucher. All eligibility issues, including eligibility for local preferences are confirmed at final application processing. C. FAMILY COMPOSITION [24 CFR 982.201(c)] A family includes but is not limited to: 1) A family with or without children (the temporary absence of a child from the home due to Copyright 2000 by Nan McKay & Associates To be printed only with permission of Nan McKay & Associates Unlimited copies may be made for internal use Approved by <strong>CMHA</strong> Board of Commissioners October 3, 2012 21 | P a g e
placement in foster care shall not be considered in determining family composition and family size); 2) An elderly family; 3) A near-elderly family; 4) A disabled family; 5) A displaced family; 6) The remaining family member of a tenant family; and 7) A single person who is not an elderly or displaced person or a person with disabilities, or the remaining member of a tenant family. Head of Household The head of household (HOH) is the adult member of the family who is considered the head for purposes of determining income eligibility and rent. The HOH is responsible for ensuring that the family fulfills all of its responsibilities under the program, alone or in conjunction with a cohead or spouse. The HOH must have the legal capacity to enter into a lease under state law. Spouse of Head Spouse means the husband or wife of the head-of-household. For proper application of the Non-citizens Rule, the definition of spouse is: the marriage partner who, in orders to dissolve the relationship, and would have to be divorced. The term "spouse" does not apply to boyfriends, girlfriends, significant others, or co-heads. Co-Head An individual in the household that is equally responsible for the lease with the Head of Household. A family may have a spouse or co-head, but not both. A co-head never qualifies as a dependent. Live-in Aides A family that consists of one or more elderly, near-elderly or disabled persons may request that the PHA approve a live-in aide to reside in the unit and provide necessary supportive services for a family member who is a person with disabilities. The PHA must approve a live-in aide if needed as a reasonable accommodation in accordance with 24 CFR Part 8 to make the program accessible to and usable by the family member with a disability. The definition of a live-in aide is recorded in 24 CFR Section 5.403 which states that a live-in aide is a person who resides with one or more elderly persons, near elderly persons or persons with disabilities and who is: 1) Determined to be essential to the care and well being of the persons; 2) Is not obligated for the support of the persons; and 3) Would not be living in the unit except to provide necessary support services. It should be noted that the definition applies to a specific person. In accordance with this Copyright 2000 by Nan McKay & Associates To be printed only with permission of Nan McKay & Associates Unlimited copies may be made for internal use Approved by <strong>CMHA</strong> Board of Commissioners October 3, 2012 22 | P a g e
Page 1 and 2: CUYAHOGA METROPOLITAN HOUSING AUTHO
Page 3 and 4: J. INELIGIBLE FAMILIES.............
Page 5 and 6: E. ASSISTANCE TO FAMILIES WHO CLAIM
Page 7 and 8: I. MISREPRESENTATION IN COLLUSION W
Page 9 and 10: Copyright 2000 by Nan McKay & Assoc
Page 11 and 12: 24 CFR Part 5: General Program Requ
Page 13 and 14: 1. Objective I: Outreach to Low-Inc
Page 15 and 16: Once the person's status as a quali
Page 17 and 18: 4. Utility Allowance Schedule 5. HQ
Page 19 and 20: and by other suitable means. Notice
Page 21: Copyright 2000 by Nan McKay & Assoc
Page 25 and 26: Which of the two new family units h
Page 27 and 28: considered individually before the
Page 29 and 30: If the family has engaged in or thr
Page 31 and 32: evidence that the members of the ho
Page 33 and 34: Copyright 2000 by Nan McKay & Assoc
Page 35 and 36: 3) The public notice must state any
Page 37 and 38: information is complete. The interv
Page 39 and 40: The following are examples of types
Page 41 and 42: The residency preference is require
Page 43 and 44: A point system will be used to prio
Page 45 and 46: Owners of Mod Rehab properties can
Page 47 and 48: Space may be provided for a child w
Page 49 and 50: HQS GUIDELINES FOR UNIT SIZE SELECT
Page 51 and 52: 4) Child Care Expenses: Deducted fo
Page 53 and 54: income. Therefore, for disabled fam
Page 55 and 56: A student (other than the head of h
Page 57 and 58: If the absence which resulted in te
Page 59 and 60: K. REMOVAL OF SPOUSE FROM FAMILY UN
Page 61 and 62: Nonprescription medicines will be c
Page 63 and 64: Verification Before Denying a Reque
Page 65 and 66: Written Third Party Verification (T
Page 67 and 68: The PHA will obtain written verific
Page 69 and 70: 3) Documents such as manifests, app
Page 71 and 72: Acceptable verification may include
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Attendant Care: 1) Attendant's writ
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Verification of Citizenship/Eligibl
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J. CERTIFICATION OF DOMESTIC VIOLEN
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2. Mover Briefings Briefings are co
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20) Agent form. 21) W-9 form for la
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new families cannot agree as to whi
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In addition to the above, at the ti
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domestic violence, dating violence,
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name and address of the landlord at
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Copyright 2000 by Nan McKay & Assoc
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after the family and owner submit a
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. Must have a toilet and a fixed wa
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Exceptions may be made for multi-fa
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K. DETERMINATION OF RESPONSIBILITY
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The PHA will not approve a lease un
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Housing Assistance Payments, termin
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easonable accommodation for a perso
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If the review indicates there is an
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G. NOTIFICATION OF RESULTS OF RECER
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D. PROCEDURE FOR MOVES [24 CFR 982.
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If the family leases up successfull
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During the term of the lease the ow
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actual or threatened domestic viole
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Requirement to Deny Admission or Te
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control, shall not be cause for ter
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The PHA prohibits admission if any
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PHA must provide the subject of the
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accomplished. D. FAMILY OBLIGATIONS
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Lease Violations The following crit
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G. ZERO ($0) ASSISTANCE TENANCIES T
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HCVP assistance or leased under any
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the HAP contract. Separate agreemen
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If the family requests a move to an
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The family is given the opportunity
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Determination that a unit is not in
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When the PHA receives a request for
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Within 15 days, the PHA shall send
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C. CONGREGATE/SHARED HOUSING Descri
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“Qualifying families” means eld
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ecomes aware the unit is vacant) S
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Administrative Plan. Families must
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o The unit meets HUD Housing Qualit
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The family must comply with the fol
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the PHA determines that it does not
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3) CMHA will retain all records lon
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ecords, the intended date of the di
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08-25 Rent Increase Determination 0
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08-60 Damage Claim 08-61 Quarterly
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08-103 Applicant Files- Denied Reta
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XXII. PROGRAM INTEGRITY A. INTRODUC
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E. THE PHA'S HANDLING OF ALLEGATION
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J. EVALUATION OF THE FINDINGS If it
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A secondary purpose of the Case Con
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XXIII. GLOSSARY A. ACRONYMS USED IN
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TR TTP UA UIV URP Tenant Rent Total
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COMMON SPACE. In shared housing: Sp
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ELDERLY HOUSEHOLD. A family whose h
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FMR/EXCEPTION RENT. The fair market
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IMPUTED WELFARE INCOME. An amount o
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MINOR. A member of the family house
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PUBLIC HOUSING AGENCY (PHA). PHA in
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another person; and in the course o
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soon as s/he learns of the vacancy,
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SECTION 214. Section 214 restricts
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