2013 CMHA HCVP Admin Plan - Cuyahoga Metropolitan Housing ...

Occupancy
The PHA will maintain a general Project-Based Voucher Waiting List, except in the case of
projects serving special segments of the population, in which case a site-based PBV waiting list
will be maintained by the PHA. The opening and closing of the waiting lists will follow the
process described in Chapter 3.
When a PBV unit becomes available, the PHA will refer the first program eligible family from
the appropriate waiting list after verifying the family’s interest in the PBV housing and after
providing a briefing to the family
All available project-based voucher units will be leased by persons referred from the Project-
Based Voucher Waiting List(s). Owners of PBV properties can refer applicants to the PHA for
placement onto a PBV waiting list when the Project-Based Voucher Waiting List is open.
The general PBV waiting list may be opened by bedroom size if the number of families on this
PBV waiting list is insufficient to promptly refer a sufficient number of families, eligible for that
bedroom size, to the owner(s) to fill the vacancies of units currently under PBV contract.
Site-based waiting list(s) may remain open with a preference identified for the segment of the
population served by the property. The pre-application for the PBV site-based waiting list(s)
will be used to determine the preference placement on the waiting list. The family must be
qualified as eligible under the rules of the HCVP when the name rises to the top of the waiting
list. If the family does not qualify as eligible, the name will be withdrawn from the site-based
waiting list.
When the PHA is notified of a vacancy at a PBV property with a site-based waiting list, it will
send voucher-eligible referrals from the site-based waiting list to the property owner. The PHA
will contact the first eligible family on the site-based list in need of the appropriate bedroom size
and refer the family to the owner. If the family refuses the unit, the family will be notified to
inform the PHA whether or not they wish to be withdrawn from the PBV site-based waiting list.
It is the owner’s responsibility to screen the referred family for tenancy suitability. If the owner
does not offer the family the vacant unit, the owner must document the reason for the refusal to
accept the family on a form provided by the PHA. If the family does not meet tenancy suitability,
the family will be withdrawn unless there are comparable units (same bedroom size) under other
PBV contracts utilizing the same waiting list.
Vacancies
When identified in the project-based contract, and requested by the owner within 14 calendar
days of the vacancy, the PHA will provide vacancy payments for periods up to 30 days in an
amount not to exceed one month’s Housing Assistance Payment (HAP). In order to be eligible
for vacancy payments, the owner must:
Not be at fault for the vacancy
Work diligently to avoid or minimize the length of any vacancies
Provide prompt notification of vacancies. (i.e. this must take place as soon as an owner
Copyright 2000 by Nan McKay & Associates
To be printed only with permission of Nan McKay & Associates
Unlimited copies may be made for internal use
Approved by CMHA Board of Commissioners
October 3, 2012
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