2013 CMHA HCVP Admin Plan - Cuyahoga Metropolitan Housing ...

Documents Required From the Family
In the notification letter to the family, the PHA will include instructions for the family to bring or
send documentation of all assets, documentation of any deductions/allowances, and the
Participant Recertification Assessment Form completed by head of household. In addition,
adults must bring or send copies of current photo ID (State ID or drivers’ license, or U.S.
passport).
Verification of Information
The PHA will follow the verification procedures and guidelines described in this Plan.
Verifications for reexaminations must be less than 120 days old.
Participant Rent Changes
If participant rent changes, a notice is mailed to the family at least 30 days prior to the scheduled
effective date of the change.
If less than thirty days are remaining before the scheduled effective date of the annual
recertification, if the TTP increases, the tenant rent increase will be effective on the first of the
month following the 30-day notice.
If there has been a misrepresentation or a material omission by the family, or if the family causes
a delay in the reexamination processing, the rent will be effective on the scheduled annual
recertification date.
D. REPORTING INTERIM CHANGES [24 CFR 982.516]
Program participants must report all changes in family composition to the PHA between annual
reexaminations. The PHA will only approve additions to the household due to birth, marriage,
adoption or court-awarded custody. On a case-by-case basis, a minor child may be added to the
family composition if the minor child resides with an adult member of the household pursuant to
the written permission of the minor child’s parent or legal custodian. The family must obtain
written owner approval prior to all additions to the household except birth.
If any new family member is added, family income must include any income of the new family
member. The PHA will conduct a reexamination to determine such additional income and will
make the appropriate adjustments in the Housing Assistance Payment. Family unit size is
adjusted, if applicable, at the first regular re-exam or other change of unit, whichever occurs first.
The U.S. citizenship/eligible immigrant status of additional family members must be declared
and verified as required at the first interim or regular recertification after moving into the unit.
Interim Income Changes
Families must report all changes in household composition and increases in income within thirty
(30) days of the change. The PHA will review the information to determine if any adjustments
will be effectuated.
Copyright 2000 by Nan McKay & Associates
To be printed only with permission of Nan McKay & Associates
Unlimited copies may be made for internal use
Approved by CMHA Board of Commissioners
October 3, 2012
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