2013 CMHA HCVP Admin Plan - Cuyahoga Metropolitan Housing ...
2013 CMHA HCVP Admin Plan - Cuyahoga Metropolitan Housing ...
2013 CMHA HCVP Admin Plan - Cuyahoga Metropolitan Housing ...
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08-60 Damage Claim<br />
08-61 Quarterly HUD Reports<br />
08-62 Annual Inspections<br />
Archive Family File-Active<br />
08-63 Annual Family Records- years 4 & 5<br />
08-64 Annual Owner Records- years 4 & 5<br />
Archive Family File-Terminated<br />
08-65 Permanent Records- Family & Owner<br />
08-66 Annual Records- Family & Owner<br />
FINANCE<br />
Landlord Files (Active Owners)<br />
Retain 2yrs then destroy, provided<br />
audited.<br />
Retain 5yrs then destroy, provided<br />
audited.<br />
Retain 5yrs then destroy, privided<br />
audited.<br />
Retain 5yrs then destroy, provided<br />
audited.<br />
Retain 5yrs then destroy, provided<br />
audited.<br />
Retain 5yrs then destroy, provided<br />
audited.<br />
Retain 5yrs then destroy, provided<br />
audited.<br />
Paper<br />
Paper<br />
Paper<br />
Paper<br />
Paper<br />
Paper<br />
Paper<br />
08-67<br />
Request for Taxpayer ID Number &<br />
Certification (IRS-W9)<br />
Retain 5yrs then destroy, provided<br />
audited. Supercedes 02-15.<br />
Paper<br />
08-68 SEMAP Report Retain hard copy permanently Paper<br />
08-69 Year End Settlements<br />
Retain 5yrs then destroy, provided<br />
audited.<br />
Paper<br />
08-70 Annual Budget Requisitions<br />
08-71 HAP Check Register<br />
08-72 Vendor 1099s<br />
08-73 Vendor 1099s<br />
08-74 Voided Checks<br />
HOMEOWNERSHIP<br />
08-75 Offer to Purchase<br />
08-76 Contracts- proposed, offered & executed<br />
08-77 Addendums<br />
08-78 Contingencies<br />
08-79 Copies of Earned Money Deposits<br />
08-80 Agency Disclosures<br />
Retain 5yrs then destroy, provided<br />
audited.<br />
Retain 5yrs electronically then destroy,<br />
provided audited. Supercedes 02-71.<br />
Scan paper copy to electronic file then<br />
destroy. Supercedes 02-72<br />
Retain 5yrs electronically then destroy,<br />
provided audited. Supercedes 02-72.<br />
Retain 5yrs then destroy, provided<br />
audited.<br />
Retain 5yrs then destroy, provided<br />
audited.<br />
Retain 5yrs then destroy, provided<br />
audited.<br />
Retain 5yrs then destroy, provided<br />
audited.<br />
Retain 5yrs then destroy, provided<br />
audited.<br />
Retain 5yrs then destroy, provided<br />
audited.<br />
Retain 5yrs then destroy, provided<br />
audited.<br />
Paper<br />
Electronic<br />
Paper<br />
Electronic<br />
Paper<br />
Paper<br />
Paper<br />
Paper<br />
Paper<br />
Paper<br />
Paper<br />
Copyright 2000 by Nan McKay & Associates<br />
To be printed only with permission of Nan McKay & Associates<br />
Unlimited copies may be made for internal use<br />
Approved by <strong>CMHA</strong> Board of Commissioners<br />
October 3, 2012<br />
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