2013 CMHA HCVP Admin Plan - Cuyahoga Metropolitan Housing ...

the HAP contract.
Separate agreements are not considered a tenant obligation under the lease and the PHA will not
reimburse the owner for any claims under these agreements.
D. DAMAGES
All claims for damages must be supported by the actual bills for materials and labor and a copy
of the cancelled checks or other receipts documenting payment along with photos of the
damages.
Invoices or bills from individuals providing labor must include their name, address and telephone
number.
E. VACANCY CLAIMS
Documentation supporting vacancy claims must be submitted from the Mod Rehab Owner. The
owner must have taken reasonable action to fill the vacancy and has not rejected eligible
applicants except for good cause.
If the unit remains vacant 30 days after the tenant moved, the owner may request up to 80
percent of the contract rent for the vacancy period not exceeding an additional month, or the
expiration of the Lease or Tenancy Agreement, whichever comes first.
F. PROCESSING CLAIMS
Families will be notified when a claim has been made and offered an informal hearing within 30
days.
Any amount owed by the tenant to the owner for unpaid rent or damages will first be deducted
from the maximum security deposit which the owner could have collected under the program
rules. If the maximum allowable security deposit is insufficient to reimburse the owner for the
unpaid tenant rent or other amounts which the family owes under the lease, the owner may
request reimbursement from the PHA up to the limits for the program.
If the owner claims vacancy loss, the security deposit that s/he collected or could have collected
will be deducted from the vacancy loss claim.
If the family continues to receive housing assistance under another program, the PHA will notify
the family in writing of the decision. If it has been determined that the family owes money, the
PHA will pursue collection to repay either in a lump sum or through a payment agreement. The
notice will warn the family that their assistance may be terminated and they may be denied future
participation in the program if they do not reimburse the PHA as required.
Copyright 2000 by Nan McKay & Associates
To be printed only with permission of Nan McKay & Associates
Unlimited copies may be made for internal use
Approved by CMHA Board of Commissioners
October 3, 2012
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