2013 CMHA HCVP Admin Plan - Cuyahoga Metropolitan Housing ...

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Medical Expenses Families who claim medical expenses will be required to submit a certification as to whether or not any expense payments have been, or will be, reimbursed by an outside source. All expense claims will be verified by one or more of the methods listed below: 1) Written verification by a doctor, hospital or clinic personnel, dentist, pharmacist, of (a) the anticipated medical costs to be incurred by the family and regular payments due on medical bills; and (b) extent to which those expenses will be reimbursed by insurance or a government agency. Computerized third party printouts are acceptable verification. 2) Written confirmation by the insurance company or employer of health insurance premiums to be paid by the family. 3) Written confirmation from the Social Security Administration of Medicare premiums to be paid by the family over the next 12 months. A computer printout will be accepted. 4) Self-certification when doctor, hospital, insurance company, social security, etc. refuse to provide written confirmation, coupled with a review of documents indicating that expenses are, in fact, incurred (e.g. copies of checks, office visit receipts). For attendant care: 1) A reliable, knowledgeable professional's certification that the assistance of an attendant is necessary as a medical expense and a projection of the number of hours the care is needed for calculation purposes. 2) Attendant's written confirmation of hours of care provided and amount and frequency of payments received from the family or agency (or copies of canceled checks the family used to make those payments) or stubs from the agency providing the services 3) Receipts, canceled checks, or pay stubs that verify medical costs and insurance expenses likely to be incurred in the next 12 months. 4) Copies of payment agreements or most recent invoice that verify payments made on outstanding medical bills that will continue over all or part of the next 12 months. 5) Receipts or other record of medical expenses incurred during the past 12 months that can be used to anticipate future medical expenses. PHA may use this approach for "general medical expenses" such as non-prescription drugs and regular visits to doctors or dentists, but not for one time, nonrecurring expenses from the previous year. Assistance to Persons with Disabilities [24 CFR 5.611(c)] In All Cases: 1) Written certification from a reliable, knowledgeable professional that the person with disabilities requires the services of an attendant and/or the use of auxiliary apparatus to permit him/her to be employed or to function sufficiently independently to enable another family member to be employed. 2) Family's notarized certification as to whether they receive reimbursement for any of the expenses of disability assistance and the amount of any reimbursement received. Copyright 2000 by Nan McKay & Associates To be printed only with permission of Nan McKay & Associates Unlimited copies may be made for internal use Approved by CMHA Board of Commissioners October 3, 2012 71 | P a g e
Attendant Care: 1) Attendant's written certification of amount received from the family, frequency of receipt, and hours of care provided. 2) Certification of family and attendant and/or copies of canceled checks family used to make payments. Auxiliary Apparatus: 1) Receipts for purchases or proof of monthly payments and maintenance expenses for auxiliary apparatus. 2) In the case where the person with disabilities is employed, a statement from the employer that the auxiliary apparatus is necessary for employment. I. VERIFYING NON-FINANCIAL FACTORS Verification of Legal Identity In order to prevent program abuse, the PHA will require applicants/participants to furnish verification of legal identity for all family members. All adults must provide one document from each category: Category A -Items from category A must be current, have an address, photo and expiration date. 1) Current Driver’s License a. Out of State drivers licenses and/or state identification cards will not be honored once the participant has signed the lease within the PHA’s jurisdiction. Participants must obtain an Ohio Driver’s License or Ohio Identification Card 30 days after residency has been established. 2) Government Issued Identification, 3) Veterans Universal Access ID Category B 1) Certificate of Birth or Naturalization Papers 2) Church Baptismal Certificate 3) U.S. Military Discharge Papers (DD214) 4) Hospital Records (birth letter) 5) U.S. Passport Legal Identity of Minors Documents considered acceptable for the verification of legal identity for minors may be one or more of the following: 1) Certificate of Birth 2) Adoption papers 3) Custody agreement 4) Health and Human Services ID 5) School records 6) Birth Letter (under 1 year) 7) Current Student ID (high-school) Copyright 2000 by Nan McKay & Associates To be printed only with permission of Nan McKay & Associates Unlimited copies may be made for internal use Approved by CMHA Board of Commissioners October 3, 2012 72 | P a g e
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CUYAHOGA METROPOLITAN HOUSING AUTHO
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J. INELIGIBLE FAMILIES.............
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E. ASSISTANCE TO FAMILIES WHO CLAIM
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I. MISREPRESENTATION IN COLLUSION W
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Copyright 2000 by Nan McKay & Assoc
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24 CFR Part 5: General Program Requ
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1. Objective I: Outreach to Low-Inc
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Once the person's status as a quali
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4. Utility Allowance Schedule 5. HQ
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and by other suitable means. Notice
Page 21 and 22: Copyright 2000 by Nan McKay & Assoc
Page 23 and 24: placement in foster care shall not
Page 25 and 26: Which of the two new family units h
Page 27 and 28: considered individually before the
Page 29 and 30: If the family has engaged in or thr
Page 31 and 32: evidence that the members of the ho
Page 35 and 36: 3) The public notice must state any
Page 37 and 38: information is complete. The interv
Page 39 and 40: The following are examples of types
Page 41 and 42: The residency preference is require
Page 43 and 44: A point system will be used to prio
Page 45 and 46: Owners of Mod Rehab properties can
Page 47 and 48: Space may be provided for a child w
Page 49 and 50: HQS GUIDELINES FOR UNIT SIZE SELECT
Page 51 and 52: 4) Child Care Expenses: Deducted fo
Page 53 and 54: income. Therefore, for disabled fam
Page 55 and 56: A student (other than the head of h
Page 57 and 58: If the absence which resulted in te
Page 59 and 60: K. REMOVAL OF SPOUSE FROM FAMILY UN
Page 61 and 62: Nonprescription medicines will be c
Page 63 and 64: Verification Before Denying a Reque
Page 65 and 66: Written Third Party Verification (T
Page 67 and 68: The PHA will obtain written verific
Page 69 and 70: 3) Documents such as manifests, app
Page 71: Acceptable verification may include
Page 75 and 76: Verification of Citizenship/Eligibl
Page 77 and 78: J. CERTIFICATION OF DOMESTIC VIOLEN
Page 79 and 80: 2. Mover Briefings Briefings are co
Page 81 and 82: 20) Agent form. 21) W-9 form for la
Page 83 and 84: new families cannot agree as to whi
Page 85 and 86: In addition to the above, at the ti
Page 87 and 88: domestic violence, dating violence,
Page 89 and 90: name and address of the landlord at
Page 93 and 94: after the family and owner submit a
Page 95 and 96: . Must have a toilet and a fixed wa
Page 97 and 98: Exceptions may be made for multi-fa
Page 99 and 100: K. DETERMINATION OF RESPONSIBILITY
Page 101 and 102: The PHA will not approve a lease un
Page 103 and 104: Housing Assistance Payments, termin
Page 105 and 106: easonable accommodation for a perso
Page 107 and 108: If the review indicates there is an
Page 109 and 110: G. NOTIFICATION OF RESULTS OF RECER
Page 113 and 114: D. PROCEDURE FOR MOVES [24 CFR 982.
Page 115 and 116: If the family leases up successfull
Page 119 and 120: During the term of the lease the ow
Page 121 and 122: actual or threatened domestic viole
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Requirement to Deny Admission or Te
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control, shall not be cause for ter
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The PHA prohibits admission if any
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PHA must provide the subject of the
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accomplished. D. FAMILY OBLIGATIONS
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Lease Violations The following crit
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G. ZERO ($0) ASSISTANCE TENANCIES T
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HCVP assistance or leased under any
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the HAP contract. Separate agreemen
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If the family requests a move to an
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The family is given the opportunity
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Determination that a unit is not in
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When the PHA receives a request for
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Within 15 days, the PHA shall send
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C. CONGREGATE/SHARED HOUSING Descri
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“Qualifying families” means eld
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ecomes aware the unit is vacant) S
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Administrative Plan. Families must
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o The unit meets HUD Housing Qualit
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The family must comply with the fol
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the PHA determines that it does not
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3) CMHA will retain all records lon
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ecords, the intended date of the di
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08-25 Rent Increase Determination 0
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08-60 Damage Claim 08-61 Quarterly
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08-103 Applicant Files- Denied Reta
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XXII. PROGRAM INTEGRITY A. INTRODUC
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E. THE PHA'S HANDLING OF ALLEGATION
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J. EVALUATION OF THE FINDINGS If it
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A secondary purpose of the Case Con
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XXIII. GLOSSARY A. ACRONYMS USED IN
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TR TTP UA UIV URP Tenant Rent Total
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COMMON SPACE. In shared housing: Sp
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ELDERLY HOUSEHOLD. A family whose h
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FMR/EXCEPTION RENT. The fair market
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IMPUTED WELFARE INCOME. An amount o
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MINOR. A member of the family house
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PUBLIC HOUSING AGENCY (PHA). PHA in
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another person; and in the course o
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soon as s/he learns of the vacancy,
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SECTION 214. Section 214 restricts
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