Department of Defence Annual Report 2008-2009

| Department of Defence |
Appendix D
Risks and Mitigating factors in the DOD for FY 2008/09
Details of the DOD Risks and mitigation factors output identied during FY 2008/09 are reected in the
Table below.
Table 1 DOD Risks and Mitigation Factors Output during FY 2008/09
Risk Mitigation Action Actual Achievement
Defence Policy, Strategy and Planning Division (DPSP)
Inadequate funding of the DPSP
structure, resulting in difculty in
achieving all set objectives
Members of the Division have to
perform added responsibilities to avoid
disruptions to the Division’s running
projects
Request for additional funding of the
Division through the relevant budget
structures
Delays in the development of
Information and Communications
Technology (ICT) and problems in the
maintenance of IC
Long stafng process
Finance Management Division (FMD)
Incorrect Annual Financial Statements
due to a lack of an Integrated Financial
Management System (IFMS) and
inadequacy of current nancial
management system
The Information Technology (IT)
systems are carefully used by the
Division. This, however, results in
delays as extra caution had to be
exercised to avoid the total cease of
those systems
Intervention made through tracking
of stafng documents. This inevitably
taxes the capacity of the Division
Enhance Financial Management System
(FMS)
Implement IFMS
Addressed problem with the affected
stakeholders
Achieved some improved stafng
process speed
FMS enhancements are ongoing in
consultation with State Information
Technology Agency (SITA) and
National Treasury to ensure system
stability, accuracy and auditing
| Appendix D |
DOD is participating in all IFMS
initiatives by National Treasury
Operation Clean Audit meetings held
with resource managers to enhance
internal controls to ensure accuracy of
gures in nancial statements
Unfunded decisions
Reprioritise expenditure and
submission of adjustment budgets to
National Treasury.
The existing Budget Control DODI
was rened to address the planned
mitigation
191 Annual Report FY 2008 - 2009