Banner Faculty and Advisor Self-Service / User Guide / 8.3

• Web transcripts include pre-Banner hours in the final Transcript Totals, but these
hours are not included in the term-by-term running cumulative totals.
• Web transcripts include transfer work in Degree GPA statistics and in the final
Transcript Totals, but these hours are not included in the term-by-term running
cumulative totals.
• Not all data available for printing on a transcript are available for display on the
Web. The Web page field descriptions below specify what is available for display
on the Web.
Enrollments that have not yet been graded and rolled to Academic History are displayed in
the Courses in Progress section of the page.
Because academic standing is calculated by batch processing at the end of a term, only
courses that have been rolled to Academic History are displayed on Web transcripts.
Because transcript totals display the stored cumulative GPA statistics, Web transcripts
may reflect incomplete or erroneous information during end-of-term processing. You may
want to consider disabling display of the transcript pages during end-of-term processing.
Web transcripts include a number of sections. Transcript sections may or may not be
displayed, depending on the rules for the transcript type or data available for the individual
student/level combination. For example, transfer work may be displayed depending on the
transcript rules, while degree information may be displayed depending on the student's
data.
Access to Academic Transcript for Faculty Members
Access is based upon the following criteria. These criteria are listed in the sequence in
which they are processed by the system.
Faculty PIN Control
If Faculty PIN Control has been set up on the Crosswalk Validation Form (GTVSDAX),
the instructor can access a student’s academic transcript, regardless of his or her
relationship with the student, if the student supplies the correct PIN. The system performs
no other security checking.
If Faculty PIN Control has not been set up on GTVSDAX, the instructor must be defined
as an instructor for a class that the student is enrolled in for the selected term.
Faculty Attribute Checking
If Faculty Attribute Checking has been set up on GTVSDAX, the system searches the
processes defined on the Faculty Attribute/Advisor Type Control Form (SOAFAPC). If
the TRANSCRIPT process has been defined, the system verifies the instructor’s attributes
against the process rules. (The instructor’s attributes are defined in the Faculty Attribute
Block of the Faculty Information Form [SIAINST].)
December 2009 Banner Faculty and Advisor Self-Service 8.3 7-19
User Guide
Student Information