Banner Faculty and Advisor Self-Service / User Guide / 8.3

If no rule has been established on SOAFAPC or Faculty Attribute Checking has not been
set up on GTVSDAX, all instructors who have a relationship with the student will be able
to access the transcript.
Access to Academic Transcript for Advisors
Access is based upon the following criteria. These criteria are listed in the sequence in
which they are processed by the system.
Advisor PIN Control
If Advisor PIN Control has been set up on GTVSDAX, the advisor can access a student’s
academic transcript, regardless of his or her relationship with the student, if the student
supplies the correct PIN. The system performs no other security checking.
If Advisor PIN Control has not been set up on GTVSDAX, the instructor must be defined
as an advisor for the student for the selected term.
Advisor Type Checking
If Advisor Type Checking has been set up on GTVSDAX, the system searches the
processes defined on SOAFAPC. If the TRANSCRIPT process has been defined, the
system verifies the advisor’s attributes against the process rules. (The advisor’s type is
defined on the Multiple Advisors Form [SGAADVR].)
If no rule has been established on SOAFAPC or Advisor Type Checking has not been set
up on GTVSDAX, all advisors who have a relationship with the student will be able to
access the transcript.
Source information
Due to the repetitive nature of the Academic Transcript page, the sources of the data are
provided in the following list.
• Data for the Student Information section comes from the General Student Form
(SGASTDN).
• Data for the Degree Information section comes from degree records displayed and
maintained on the Degrees and Other Formal Awards Form (SHADEGR). Degree
information is displayed only if the degree code is Web-enabled.
• Data for the Transfer Credit Accepted by Institution section comes from transfer
work in Academic History, as maintained on the Transfer Course Form
(SHATRNS). Work in Transfer Articulation (that is, that has not yet been rolled to
Academic History) is not displayed.
• Data for the Pre-Institutional Hours section comes from the SHRTPGA table.
7-20 Banner Faculty and Advisor Self-Service 8.3 December 2009
User Guide
Student Information