Advice for the Project Management Professional (PMP)

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FIGURE A-42 Assign Resources Dialog Box
TIP
3. Assign Kathy to Task 2. Click Kathy in the Resource Name column of the
Assign Resources dialog box, and then click Assign. Notice that the duration
estimate for Task 2 remains at 2 hours, and Kathy’s name appears on the Gantt
chart by the bar for Task 2.
4. Assign John to Task 2. Click John in the Resource Name column of the Assign
Resources dialog box, and then click Assign. The duration for Task 2 changes
to 1 hour, but you do not want this change to occur. Click Close in the Assign
Resources dialog box.
5. Clear the resource assignments. Right-click the Resource Names column for
Task 2, and then select Clear Contents to remove the resource assignments.
6. Reenter the duration for Task 2. Type 2h in the Duration column for Task 2
and press Enter.
Project 2007 includes a multiple-level undo feature, so you can click the Undo button on the standard
toolbar several times to undo several steps in your file.
Assigning Resources Using the Split Window and Resource Cost View
Even though using the Assign Resources button seems simple, it is often better to use a split
window and the Resource Cost view when assigning resources. When you assign resources
using the split view, the durations of tasks will not automatically change when you assign
more resources, and you have more control over how you enter information. Project 2007
Help offers more information on different options for resource assignment.
To assign both Kathy and John to attend the two-hour kickoff meeting:
1. Split the window to reveal more information. Click Window on the Menu bar,
and then click Split. The Gantt Chart view is displayed at the top of the screen
and a resource information table is displayed at the bottom of the screen.
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Guide to Using Microsoft Project 2007