Advice for the Project Management Professional (PMP)

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screen. Notice that Kathy is overallocated slightly in the month of June, since
the column for that month goes above the 100% line.
FIGURE A-57 Resource Histogram View
2. Adjust the histogram’s timescale. Click Zoom Out or Zoom In , if nec-
3.
essary, to adjust the timescale for the histogram so that it appears in quarters
and then months, as shown in Figure A-57.
View the next resource’s histogram. Click the right scroll arrow at the bottom
of the resource name pane on the left side of the screen. The resource histogram
for the next person appears. View the resource histograms for all four
people, and then go back to the first one for Kathy.
Notice that Kathy’s histogram has a partially red bar in June 2007. This red portion of
the bar means that she has been overallocated during that month. The percentages at the
bottom of each bar show the percentage each resource is assigned to work. For example,
Kathy is scheduled to work 107% of her available time in June, 62% of her available time in
July, and so on. Project 2007 has two tools that enable you to see more details about
resource overallocation: the Resource Usage view and the Resource Management toolbar.
To see more details about an overallocated resource using the Resource Usage view:
1. Display the Resource Usage view. Click the Resource Usage button from
the View Bar or click View on the Menu bar, and then click Resource Usage.
2. Adjust the information displayed. On the right side of the screen, click the
right scroll arrow to display the hours Kathy is assigned to work each day, starting
on June 1, 2009. You may also need to click the scroll down arrow to see
all of Kathy’s hours. If you need to adjust the timescale to display weeks,
click Zoom Out or Zoom In. When you are finished, your screen should
resemble Figure A-58.
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Guide to Using Microsoft Project 2007