COMMISSION

Goal 6 Objectives
Improve the quality, quantity, and accessibility of information needed
to support sound decision-making, transparency of administration, and
communication with the interrelated groups interested in, and associated with,
the OHMVR Program.
6.1 By 2014, consolidate existing data stored throughout the Division.
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The OHMVR Division sends completed planning documents, natural and cultural
resource records, and other pertinent files to the State Park’s Library and Archives
Program and Unit Data File (UDF). The archivist in charge of this State Parks-wide
program preserves a hard copy of the document in a climate-controlled library and
uploads a digital version to UDF. State park staff can view and download these
documents (with the exception of sensitive cultural records) at any time through the
UDF on the State Parks Intranet. The UDF allows for easy access to information
while preserving documents for future use.
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The OHMVR Division expanded its use of Sharepoint, a
browser-based collaboration and document management
platform. Sharepoint enables staff to work more efficiently
by letting users in multiple locations share documents, data, and information.
For example, the OHMVR Division’s law enforcement section uses Sharepoint to
develop curriculum and organize POST classes throughout the state. The OHMVR
Division natural and cultural resources programs use Sharepoint to store monitoring
data, submit HMS Annual Reports for peer review, track GIS/GPS data, and cultural
resource projects in a secure environment.
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Hollister Hills SVRA environmental scientists are in the process of reviewing and
digitizing historical monitoring documents. Digitizing these documents ensures the
information gleaned from them is preserved and readily accessible. Conducting
literature review and document digitization is an essential part of the SVRA’s WHPP
development. Reviewing historical monitoring data will help staff learn from past
monitoring efforts and gain a better understanding of the park’s resources.
2017 Program Report 61