CMS-07-021/023 - Los Angeles County Department of Children and ...

EXHIBIT A
specified in the Needs and Services Plan. The CONTRACTOR is not
obligated to pay for items covered by public funds.
3.10.7 Educational Information
The CONTRACTOR shall document in the quarterly update to the Needs
and Services Plan and report to the CSW the following information: (1)
Placed Child's attendance; (2) Placed Child’s academic and extracurricular
achievements; (3) issues of concern related to school matters;
(4) Placed Child's behavior; (5) school officials’ concerns about the Placed
Child's health; (6) suspension or discipline of the Placed Child; (7)
academic credits; and (8) strengths of the Placed Child.
3.10.8 Maintenance of the Education Portion of the Health and Education
Passport
The Health and Education Passport (Black Binder, or the equivalent)
consists of: (1) instructions on page 1; (2) medical and dental information
in Section 1; (3) educational information in Section 2; and (4) placement
documentation in Section 3.
The CSW shall provide the Black Binder, or the equivalent within thirty
(30) Days of initial placement of a child in foster care. If the child has
already been placed elsewhere and is moved to CONTRACTOR’S facility,
the Black Binder, or the equivalent is to be provided within 48 hours of
placement. If the Black Binder, or the equivalent is not provided within the
required timeframe, the CONTRACTOR shall: (1) initiate the Black Binder,
or the equivalent information (See Exhibit I, WIC Section 16010); and (2)
immediately report lack of receipt of the binder to and request it from
DCFS Regional Administrator via e-mail. The CONTRACTOR shall not be
held responsible in an audit or monitoring review for failure to have
documents that were in existence at the time of placement but were not
provided to the CONTRACTOR by the COUNTY.
The CONTRACTOR shall provide the updated Black Binder, or the
equivalent to the CSW at the time the Placed Child departs from the
CONTRACTOR’S Program or provide the Black Binder, or the equivalent
within forty-eight (48) hours to the Regional office SCSW or on-duty CSW
if the CSW is not present at the time of Placed Child's departure. The
CONTRACTOR shall update and be responsible for the Black Binder , or
the equivalent information only during the course of the placement.
The CONTRACTOR shall provide the Certified Foster Parents with copies
of updated relevant records when received from DCFS for inclusion in the
Black Binder, or the equivalent.
3.10.9 School Photos, Uniforms, Proms, Graduations, etc
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