System Management User Guide - CPSI Application Documentation

98System Management User GuideUse Electronic Signature?: Determines when transcribed reports that qualify for ElectronicSignature (field 23 of Order Entry Information) are automatically transmitted when signed. Ifselected, order transcriptions are automatically sent when they have been electronically signedthrough the Electronic Signature application. If this field is blank, then order transcriptions areautomatically sent when field 13 of Order Entry Maintenance is completed.Test Physician: By selecting this field, the physician will be considered a test physician and willnot be included on the Physician Order Log report. The default for this field is blank.Authorized to Edit?: Determines if the signing physician has the ability to edit transcriptions inMicrosoft® Word. If selected, then the Physician will have the ability to edit transcribeddocuments to be signed. If field is left blank, then if Edit option is selected from the ElectronicSignature screen, a prompt will display, “Unauthorized to Edit, Send back to transcription?”Emergency Access to PHI: If selected, this will allow physicians to have access to all patientsprotected health information (PHI) in an emergency situation. This should be selected if they donot have "All Physicians?" selected on page 2. There will be an option called Enable PHI Accesson the Hospital Base Menu, the POC Whiteboard, and in ChartLink on the Whiteboard forPhysician Logins. When they physician selects Enable PHI Access, a prompt will display saying"Emergency Access On." The option will then change to Disable PHI Access. When Disable PHIAccess is selected, a prompt will display saying "Emergency Access Off".Signature Overdue After: days: Determines the number of days after which a transcribedreport is considered overdue for this physician. This field is used by Ancillary’s OverdueElectronic Signature report and the E-Sign Deficiency Report from the Medical Records Reportmenu.Signature: Contains the 40 character alpha/numeric signature that will pull to the transcriptionmnemonic DICTNAME in a transcription document, and DCTNAME in an electronically signeddocument.Credentials: Contains the signing physician’s credentials that will pull to the transcriptionmnemonic RADCRED in an electronically signed document.NOTE: CPSI recommends placing the physician’s credentials in the Signature field of thePhysician Security table page 1. This will allow the credentials to pull with the physician’s namewhen using the DCTNAME mnemonic. An example would be Daniel E Smith, MD. The Credentialsfield in the Physician Security table page 1 should be reserved for the physician’s specialty suchas Radiologist, Chief of Staff etc.Include Prev Ver w/unsig?: Determines if previous versions of a transcription are included withunsigned reports on the Electronic Signature screen. If a document has been addended oramended, the system will display the original and any other versions if this field is selected. Ifblank, then previous versions of a transcription will not display for this physician, only the currentversion is available for review for this physician.NOTE: The field Autoprint reports when signed through the Suppress autosend to MRFieldscontrol Auto-report distribution for signed order transcriptions through Electronic Signature for thisphysician. Each option is Patient Type specific.Autoprint reports when signed?: Controls, by patient stay type, which order transcriptions© 2015 Computer Programs and Systems, Inc.