READIT-2007 - Indira Gandhi Centre for Atomic Research

conferencing, discussion groups, alerts, workflow and document sharing are essential
components. This approach assists to preserve, leverage and share the tacit knowledge
easily and effectively – both inside and beyond the firewall. E-mail works well for
sharing of information but Web Space in the organization offers rich sharing
environment to workout the critical issues, or powerful way to get work done in a
more systematic and effective way. It eliminates the geographic boundaries by
providing online workplace to the team of faculty, research scholars, planners and
intellectuals working in the organization to accomplish the mission together online to
collaborate on policies, procedures, documents, issues, discussions, complicated tasks,
evaluations and assessments.
This can be done only if organization has well IT infrastructure and shared
space. It integrates employees and knowledge workers on a single and open platform
and facilitate thinking over the issues in a collective manner. The users can work
together and respond more quickly, accurately and efficiently in single point of
access.
Electronic Mail
Electronic mail is popularly known as E-mail. All organizations whether it is
academic, business and research require ways to efficiently communicate and
distribute information such as news releases, seminar announcements, memos,
training programmes, resource sharing, electronic document delivery and other
academic work across teams, customers, suppliers and functional departments. E-mail
is also used for group discussions and automatic alerting services. It is a very useful
and convenient method to send notices, short notes and memos in the office. It has
made publishing, discussing and communicate the academic conferences, seminars
very easily and inexpensively in academic, research and business world. It is very
popular means of faster communication that takes only a few seconds for a message to
reach to any place of the world. It is not limited to transfer the text but also allows the
transfer of drawings, pictures, maps, images, graphics, sound and programmes on
different working sites at different locations. The objective of electronic mail is to
improve the efficiency and effectiveness of written communication by utilizing
the power of the computer and the speed of data transmission. Its purpose is to
make it faster, cheaper and easier to transmit information from Office to Office by
applying the latest developments in data processing technology. Communications
through e-mails can be archived. Many information technologies related organizations
keep their important messages and records in electronic form than printed. It is helpful
in solving he space problem and helps the management to speed up the better
decisions on important matters quickly and makes easy and more convenient
for readers to share the knowledge and information resources of other libraries
promptly. Some good IT companies have developed a mechanism to archive the e-
mails that bring solution of automatic classification of messages and enrich and
content of e-mail messages.
Other ICT tools to communicate professional knowledge are electronic
discussion forums, audio and video messages, web conferencing, SMS (short message
service), instant message are also the best ways of communication of knowledge.
These offer facilities to clients to manage their e-mails, faxes, SMS, voicemail in an
integrated system. These messages can be filtered, stored, forwarded and retrieved.
These messages are also archived for the very future purposes. These methods of
communication help people to get in touch with each other and communicate during
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