Income-Generating Activities - Action Against Hunger

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Field handbook • Scientific and Technical Department APPENDIX 14: BRIEF MANAGEMENT TRAINING GUIDE Training of administrative, financial and management committees Introduction: The training sessions have been organised by <strong>Action</strong> contre la Faim in order to help the group’s committees improve their management skills in order to ensure the proper functioning of the mill or rice husker donated by ACF. Given that the beneficiaries are vulnerable rural families with little or no schooling, the training is extremely important to ensure the sustainability of the project. At the end of the training, the beneficiaries should have the necessary skills to face problems that they might encounter in the daily management of the mill/husker. They will also be trained in the use of basic management and control processes. The beneficiaries will complete a series of practical exercises at the end of the session; this experience should help the participants prepare for any future difficulties and prepare acceptable management solutions. A participative methodology will be used, encouraging exchanges of ideas and experiences. The trainer will act as a facilitator, allowing the participants to find the solutions themselves. A memory guide will be created using the different solutions found during the training sessions and will serve the participants in their daily follow-up and management. 1. Training topics: The training will cover 5 pre-selected subjects; however, other topics can be added as necessary. The topics include: • The rights and duties of the administrative, management and finance committee members. • The use and importance of receipts and how to use the scale. • The register and in and out books. • Needs identification. • Financial control and reporting (technical and financial). 1.1. Rights and duties of the committee members. a) Management committe. — Ensures internal rules and regulations are met. — Ensures the daily and proper financial management of the group. INCOME GENERATING ACTIVITIES: A KEY CONCEPT IN SUSTAINABLE FOOD SECURTIY 173
➔ — Makes proposals to the General Assembly concerning appropriation of profit. — Ensures the administrative and technical management of the group and its properties. — Finds funding opportunities for the different group activities. — Writes reports and sends them to the appropriate recipients. b) Monitoring committee. — It is the watch dog for the General Assembly. — Oversees the management committee. — Makes reports to the General Assembly. — Ensures the respect of the internal rules and regulations Note: Neither the management committee nor the monitoring committee can replace the General Assembly. The final decision must always remain with the General Assembly. 1.2. Use and importance of receipts and how to use a scale. a) Use and importance of receipts. Each receipt should contain: — The type and quantity of the milled/husked product. — The amount paid. — The name of the person giving the receipt. The receipts should be made using carbon paper, allowing for the following: — One receipt is given to the client. — The client then gives his/her receipt to the mill/husker attendant (the attendant should then verify the validity of the receipt before milling/husking the amount forwarded). — Special care must be used to ensure the correct use of the carbon paper. b) The scale. The proper use of a scale is essential to create customer trust and ensure the proper management of the mills/huskers. Before each weighing, the counter should be adjusted and set at zero. The attendant should read the weight to the client. When there is a doubt, the customer has the right to ask for a second opinion to confirm the weight. Note: For optimum transparency, the scale should be placed in front of the shop within the client’s view. 174 INCOME GENERATING ACTIVITIES: A KEY CONCEPT IN SUSTAINABLE FOOD SECURTIY
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Field handbook • Scientific and T
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Edit: Action Against Hunger - ACF I
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➔ Pages CHAPTER 4: INCOME GENERAT
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➔ questions that can give the rea
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➔ Chapter 4 focuses on programme
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➔ Populations that are facing chr
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➔ This diagram attempts to visual
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➔ - Recuperation and improvement
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➔ Example 3: Creation of IGA in t
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➔ of this first chapter, the recu
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CHAPTER 2: ANALYSIS OF THE CONTEXT,
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CHAPTER 3: TYPES OF PROGRAMMES AND
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CHAPTER 4: INCOME GENERATION PROGRA
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➔ During the monitoring phase, at
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➔ — Debts incurred — Access t
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➔ but proper methodology and soft
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➔ ings are good indicators of imp
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➔ Incomes and expenses of the IGA
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➔ • The success of the experien
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CHAPTER 6: LESSONS LEARNED Some of
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CHAPTER 7: FREQUENTLY ASKED QUESTIO
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LIST OF FIGURES Pages Figure 1: Liv
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Income-Generating Activities - Action Against Hunger

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