Income-Generating Activities - Action Against Hunger

Field handbook • Scientific and Technical Department
1.3. The register and in and out books
The two financial tools most important for the administration of the group are the
register and the in and out books.
a) The register should include:
— The daily quantities milled/husked.
— The daily consumption of diesel and oil.
— All other expenses made throughout the day (supplies, repairs, payments,
etc.).
b) The in and out book should be updated daily to show:
— The withdrawals made from the account and their justification.
— The deposits made and their source.
— The deposits made on the “amortisation” account and their source.
— The final balance for the day.
Note: All the banking transactions should be conform with the internal regulations. The account
should reflect the same amounts as those reflected in the in and out book. The General Assembly
should be regularly informed of the group’s financial status.
1.4. Needs identification
The committee should identify the various needs of the group and present them to
the General Assembly for approval. Depending on the available resources, the committee
should be able to evaluate the profitability of new projects and determine the basic
needs for their commencement. If necessary, the group can solicit external advice or aid.
Note: the training on needs identification will continue as required during further sessions.
1.5. Financial control and reporting (technical and financial).
a) Financial control.
— The control should be made at the end of every working day and includes:
— The type and quantity of milled/husked products.
— The daily receipts.
— The breakdowns and maintenance made during the day.
— All the expenses made during the day.
— Any problems encountered during the day.
All of these findings should be noted in the register and signed by the involved
parties.
INCOME GENERATING ACTIVITIES: A KEY CONCEPT IN SUSTAINABLE FOOD SECURTIY
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