Faculty Handbook & Constitution - Lee University

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_________________LEE UNIVERSITY FACULTY HANDBOOK & CONSTITUTION_________________plans will continue to be covered during the leave period as long as the employee portionof premiums continue to be paid. During the first sixteen weeks of leave, the universitywill continue to pay its portion of premiums. Beginning with the seventeenth week ofleave, the employee will be responsible for total premium costs. The universityrecognizes that individual capacities, roles, and circumstances differ. Therefore, facultymembers may vary in their use of parturition leave. The employee must give at leastthree months advance notice of intent to take such a leave (unless a medical emergencymakes the leave necessary) in order to be reinstated to the same or equivalent positionupon returning to work.Bereavement LeaveIn case of death in the immediate family, employees are granted, when necessary, upto three days leave with pay. Immediate family consists of spouse, parent, child, sibling,grandparent, grandchild, mother–in–law, father–in–law, daughter–in–law, son–in–law,spouse’s grandparent, or a relative living in the employee’s residence.FMLA LeaveUnder the Family and Medical Leave Act of 1993 (FMLA), qualified employees areentitled to up to 12 weeks of unpaid leave per year for the birth or adoption of a child, tocare for a spouse or an immediate family member with a serious health condition, orwhen unable to work because of a serious health condition. Employees must haveworked one year, and 1250 hours during the previous 12 months, in order to be eligiblefor Family and Medical Leave.An expansion of the FMLA became law in 2008 for employees who provide care towounded U.S. military personnel. Immediate family members (i.e. spouses, children orparents) of soldiers, reservists and members of the National Guard may qualify for up to26 weeks under the expanded Act.The employee must request a Family and Medical Leave through his/her supervisor.FMLA request forms are available in Human Resources. Employees participating in LeeUniversity insurance plans will continue to be covered during the leave period as long asthe employee continues payment for their portion of the insurance premiums. Theemployee will be reinstated to the same or an equivalent position upon return to workafter the leave period ends.Professional LeaveA faculty member may apply to the dean for a professional leave without pay. Thedean in consultation with the department chairperson will make a recommendation to theVice President for Academic Affairs, who will make a recommendation to the President.Other professional employees would apply to the President through their supervisor.Military LeaveLee University supports armed forces personnel by granting military leave when anemployee is called to active duty. When the necessity for military leave is known inadvance, the employee should provide his/her supervisor at least two weeks’ writtennotice. Otherwise, the employee should give notice as soon as possible. Military leave isunpaid. The employee will accrue seniority and benefits while on military leave. Theemployee should notify his/her supervisor at least two weeks prior to returning from6 - 2 Benefits of Faculty Service
_________________LEE UNIVERSITY FACULTY HANDBOOK & CONSTITUTION_________________active duty to arrange reinstatement. Upon return from military leave, the employee willbe reinstated to the same or an equivalent position.Personal LeavesThree personal days are allowed per year and may be taken at the discretion of theemployee provided approval has been obtained through the supervisor.Adoption Assistance PolicyLee University recognizes the challenges faced by employees from many differentbackgrounds. For this reason, the university has decided to provide a unique benefit forfamilies adopting a child. An employee meeting eligibility and wishing to legally adopt anon-family member may apply for reimbursement of eligible adoption-related expenses.An eligible employee is one who has been continually employed full-time for 12months or more at the time the child is placed in the home. The child being adoptedmust be under the age of 18 and may not be a relative, step-child, or step-grandchild ofthe employee or the spouse of the employee. This benefit is not available in the case ofeither parent being a natural parent or if the adoption is for legal guardianship.Domestic adoption-related expenses will be reimbursed to a maximum of $2,500 peradopted child. An international adoption or adoption of a special needs child with apermanent mental or physical disability will qualify for an additional $1,000reimbursement per child. The additional benefit is offered for either international orspecial needs; not both. (Documentation from the placement organization of internationaland special needs will be required.) Most expenses directly related to the adoption arereimbursable. In the case where both parents are employees of the university, thebenefit is applicable to only one parent.These expenses may include but are not limited to:• Home studies• Agency and placement fees• Legal fees and court costs• Temporary foster care costs• Medical expenses of the child, not covered by insurance• Immigration, immunization and translation fees• Transportation and lodgingReimbursed adoption benefits will be reported in Boxes 3, 5, and 12 of theemployee’s W-2 form. Though federal and state income taxes will not be withheld, FICAand FUTA taxes will be withheld consistent with federal and state regulations. Theemployee is responsible for accurately reporting Adoption Assistance reimbursements tofederal, state, and local tax authorities. For further information on federal income taxprovisions for adoption expenses, visit www.irs.gov or call (800) 829-3676.To apply for this benefit, the employee may make a request in writing to the Directorof Human Resources. The request must include the date of the placement of the child,the date of the completed adoption, and a detailed accounting of the expenses incurred6 - 3 Benefits of Faculty Service
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Faculty Handbook & Constitution - Lee University

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