Faculty Handbook & Constitution - Lee University

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_________________LEE UNIVERSITY FACULTY HANDBOOK & CONSTITUTION_________________Taxi costs must be reported on Travel Expense Form Under “Transportation” section.Receipts are required when the costs exceed ten dollars ($10.00).Non-Reimbursable ExpensesExpenses not reimbursed are personal in nature and not directly associated withuniversity business. Non-reimbursable expenses include, but are not limited to: travelexpenses for family members or other individuals (unless approved by your VP orPresident) and entertainment while traveling. The purchase of alcohol with universityfunds for any meal or entertainment purpose is prohibited.Business Expense Reimbursement PolicyThis policy gives regulation of institutional funds providing any reimbursable businessrelated expense and is based on IRS Code section 1.132-6(d)(2)(i).Expense Reimbursement ReportingLee University maintains an accountable plan as defined by the IRS, and thereforethree requirements must be met for all expense reimbursements:1) There must be a business connection and the expense must be reasonable.2) There must be reasonable accounting for the expenses.3) All excess reimbursements must be repaid in a reasonable time.The Accounting and Budget Coordinator will periodically audit reimbursement requests tocheck compliance with IRS and University policies.In the normal course of business, some employees are required to work overtime orodd hours that allow for appropriate meals to be provided to the employees. Institutionalfunds may be used by groups of employees engaged in work-related business offcampus.These practices are acceptable as long as they are in accordance with all otherinstitutional policies.Institutional funds are not to be used for frequent, non-travel, personal meals. Inorder to comply with this policy, it is expected that all reimbursement receipts mustinclude the date, names of employees, and nature of the business surrounding the meal.Otherwise, no reimbursement will be given. A clearly substantiated business purposeshould exist for any meal purchased with university funds. Off-campus meals fordepartmental meetings should be pre-approved by the Department Head, Dean or VicePresident. The purchase of alcohol with University funds for any meal or entertainmentpurpose is prohibited.Reimbursed expenses incurred and not approved outside of this policy will beincluded in the employee’s gross income as fringe benefits. The University reserves theright to withhold reimbursement for any expenditure that is deemed too frequent or anunacceptable business expenditure.6 - 28 Benefits of Faculty Service
_LEE UNIVERSITY FACULTY HANDBOOK & CONSTITUTIONACADEMIC POLICIES AND PROCEDURESCurriculum DevelopmentUndergraduate Curriculum Development ProceduresThe duties of the Curriculum Committee include:1. To consider proposals regarding changes in curriculum offered by any department ofthe university.2. To consider the general curriculum requirements of the institution in keeping with theeducational objectives of the university.3. To consider any changes in major or minor courses of study.4. To consider all additions or deletions of courses.5. To make recommendations to the Faculty and Board of Directors concerning thecreation of degree–granting programs.The procedure for adding or deleting a course is as follows:1. Curricular changes originate at the department level where proposals for additions ordeletions generally initiate under the leadership of the discipline coordinators indiscipline group discussions. After a recommendation from the discipline group, thediscipline coordinator sends the proposed change to the department chair forinclusion on a department meeting agenda. Following department approval of thechange, it is presented to the school dean by the department chairperson withrecommendation. All materials for the Undergraduate Curriculum Committeeshould be in the office of the dean three weeks prior to the meeting of theUndergraduate Curriculum Committee.2. The dean reviews proposals from the department chairs and either consults with thedepartment chair about suggested revisions or sends them on to the Vice Presidentfor Academic Affairs for inclusion on the agenda of the Curriculum Committee with orwithout recommendation. Courses which are part of any teacher education programare sent to the Teacher Education Committee for approval prior to being consideredby the Curriculum Committee. All material for the Undergraduate CurriculumCommittee should be in the office of the Vice President for Academic Affairs twoweek prior to the meeting of the Undergraduate Curriculum Committee.3. Curricular changes in general education requirements recommended by theCurriculum Committee are submitted to the faculty for final ratification. Anyamendments proposed at the general faculty meeting must be referred to theCurriculum Committee unless adopted by a unanimous vote.4. Once it has completed the approval process, the course will be added to theuniversity undergraduate catalog.5. Curriculum in the Division of Adult Learning that crosses traditional departments willbe developed and updated in conjunction with the traditional department maintainingownership in that discipline. Full-time faculty in the traditional schools will be givenpreference to serve as Subject Matter Experts for DAL curriculum development withapproval of the appropriate deans and department chair/graduate program director.New courses will be approved by the full-time faculty in the disciplines and the DALbefore being presented to the Curriculum Committee for review and approval.7 - 1 Academic Policies and Procedures
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Faculty Handbook & Constitution - Lee University

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