Faculty Handbook & Constitution - Lee University

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_________________LEE UNIVERSITY FACULTY HANDBOOK & CONSTITUTION_________________Coordinator of Business Affairs1. Provides oversight of the Student Abroad Travel and Student Teaching Programbudget and finances.2. Directs the management of all <strong>University</strong> owned properties.3. Assist the Vice President for Business and Finance in acquiring properties on theborders of the university campus.4. Oversees the sale of any properties given to the university.5. Renegotiates existing contracts (worker’s compensation insurance, property andcasualty insurance, washer/dryer contracts, ATM, etc.)6. Handles various risk management issues and difficult insurance claims.7. Provides guidance and assistance in the endowment reporting process.8. Reviews contractual agreements in the process of securing auxiliary housing for theuniversity’s Residential Life Office.9. Creates internal controls and accounting processes for the health and employeebenefit premiums.10. Directs the preparation and maintenance of reports that are necessary to carry outcertain functions of the department.11. Prepares periodic reports to management as necessary, or as requested.12. Participates in the external auditing process.Director of Food ServicesThe Director of Food Services is responsible for the preparation and delivery of allcampus food services and is under the supervision of the Vice President for Businessand Finance. The duties of this position are as follows:1. Recommend personnel and outline their duties.2. Purchase food and materials relative to the Dining Hall, Food Court and all retailoperations.3. Supervise menu and food preparation.4. Supervise sanitation methods.5. Supervise food service for banquets, parties, and special functions.6. Responsible for the preparation of all monthly financial reports.7. Conduct all customer service activities in a courteous manner while displaying apleasant and responsive attitude.Manager of Campus BookstoreThe Manager of the Campus Bookstore is responsible for the activities of the campusbookstore and is under the supervision of the Vice President for Business and Finance.The duties of this position are as follows:1. Plans, organizes, directs and manages bookstore activities.2. Develops and implements bookstore operating procedures, and recommendsappropriate related policies.3. Prepares and manages annual bookstore budgets.4. Develops and controls operations in order to meet budget and service objectives.5. Hires, trains, supervises, and evaluates assigned personnel; directs staff incashiering/accounting functions and in ordering textbooks, tradebooks, supplies, andrelated merchandise; and provides staff development for bookstore staff.6. Supervises activities related to the used book program.7. Creates and maintains appropriate bookstore image.8. Provides for the planning, supervision and maintenance of stock and inventorycontrols and levels.9. Oversees integration of technology with customer service.3 - 41 Organization
_________________LEE UNIVERSITY FACULTY HANDBOOK & CONSTITUTION_________________Director of Physical PlantThe Director of Physical Plant is responsible for the maintenance and custodialservices for all <strong>University</strong> facilities and grounds. The Director reports to the VicePresident for Business and Finance. The duties of this position are as follows:1. Provide effective leadership and management for all facilities and facility operationsfunctions, including maintenance/skilled trades, grounds, custodial services.2. Plan and direct in-house remodel/renovation projects. Work with contractors toprovide services to supplement Physical Plant staff. Develop and coordinateschedules as needed.3. Implement plans to assure needs are met for special events by working with otherdepartments.4. Develop, communicate and monitor department goals and objectives aligned withuniversity program needs and objectives.5. Insure compliance with all applicable facility codes (Fire Dept., NFPA, DNR, Dept. ofCommerce, EPA, OSHA, ADA, etc.). Provide for safety training for Facility staff.6. Develop and implement a strategic plan for the department.7. Manage the department’s annual operating budget.8. Implement effective operating practices and policies.9. Assist in the hiring, development and provision of effective leadership andsupervision for department personnel.10. Provide periodic reports to the Vice President for Business and Finance as to thestatus of the facilities and grounds.Operations and Events CoordinatorThe Operations and Events Coordinator reports directly to the Director of PhysicalPlant. The duties of this position are:1. Coordination of all responsibilities assigned to Physical Plant departments for specialevents on campus.2. Inventory management and control including purchasing of furniture, consumablesand goods.Director of Campus SafetyThe Director of Campus Safety is responsible for the implementation andcoordination of a safety program for the university. This includes the supervision ofsecurity, traffic, and parking officers. The Director of Campus Safety reports directly tothe Vice President for Business and Finance. The Director of Campus Safety’sresponsibilities include the following:1. Development, implementation, and enforcement of policies and procedures forCampus Safety.2. Responsible for the review and implementation of parking procedures, vehicleregistration, and enforcement practices.3. Plans and provides security, parking assistance, and traffic control during specialevents (i.e. Graduations, Athletic Events, Conferences, etc).4. Supervise all Campus Safety officers and office staff (i.e. departmental secretary,student workers, etc.) as they fulfill departmental responsibilities.5. Creates and manages weekly work schedules which provide 24 hour securitycoverage.6. Reviews, interviews, and recommends the hiring of Campus Safety personnel;orients new personnel and provides appropriate in-service training for all CampusSafety staff.3 - 42 Organization
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Faculty Handbook & Constitution - Lee University

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