SFO Template - Office of Construction & Facilities Management Home

MAY 2009SOLICITATION FOR OFFERS OUTPATIENT CLINIC SFO NO. VA-101-XX-RP-XXXX[INSERT LOCATION OF FACILITY]The Lessor’s A/E shall develop and execute a Quality Assurance/Quality Control (QA/QC)program; and shall demonstrate that the project plans and specifications have gone through arigorous review and coordination effort with each required submittal. The Lessor’s A/E shallconduct coordination meetings between A/E technical disciplines before submitting materialfor each VA review and provide minutes of the meetings to VA.3.17.2 INDEPENDENT TECHNICAL REVIEWThe Lessor shall be responsible for paying for three independent technical and life safetyreviews at the Second Design Development submittal, at the 75% Construction Documentsubmission, and independent back check of the Final (100%) Construction Documents. Thereviews shall encompass all disciplines. The reviews shall be accomplished by independentprofessional entities selected by VA that are registered in the appropriate fields of expertise.NOTE: The Lessor shall allow approximately 15 working days for review and comment by theGovernment at each review stage.The independent reviews are limited to checking for general compliance with the SFO and VArequirements. The independent reviews do not take the place of the Lessor’s QA/QCprogram, nor the code review by the Authority Having Jurisdiction (AHJ). The Lessor shallhave the responsibility of ensuring that the documents go through the review and permittingprocess of the local AHJ. If the independent technical review conflicts with the review by theAHJ, the more stringent requirement shall apply. If there is any question as to whichrequirement shall apply, the Lessor shall request a determination from the Contracting Officer.For purposes of this Solicitation For Offers (SFO), the firm of [insert IDIQ or other A/E firmname here] is the authorized representative of the Department of Veterans Affairs (VA) andshall provide technical review services to VA in connection with this Lease. It is understoodbetween the Lessor and VA that [insert IDIQ or other A/E firm name here] shall provideindependent technical services on behalf of VA to assist in reviewing drawings.In connection with the provisions of such independent technical services, the Lessor shallprovide in the base rental rate a sum of [insert amount in words and figures here] to be paid to[insert IDIQ or other A/E firm name here]. Such fee shall be due and payable, as follows:Approximately forty (40)% of the fee shall be paid to [insert IDIQ or other A/E firm name here]within thirty (30) calendar days following receipt by the Lessor of an invoice certified andapproved by VA; following review of the Second Design Development package, and:Approximately fifty (50)% of the fee shall be paid to [insert IDIQ or other A/E firm name here]within thirty (30) calendar days following receipt by the Lessor of a invoice certified andapproved by VA; following review of the 75% Construction Document package.The balance of the fee shall be paid to [insert IDIQ or other A/E firm name here] within thirty(30) calendar days following receipt by the Lessor of a final invoice certified and approved byVA, following back check of the final Construction Document package.The Lessor’s responsibilities to pay the fee(s) to [insert IDIQ or other A/E firm name here] isindependent of any other Lessor financial responsibilities of this Lease and shall not be usedto negotiate or offset any credits owed VA by the Lessor. However, in the event Lessor shallfail to pay the fee(s) owed to [insert IDIQ or other A/E firm name here] pursuant to thecompensation schedule outlined herein, VA, at VA’s sole option, shall pay the fee owed onPart I: Basic Solicitation Requirements – Page 30 of 196Lessor __________ Gov’t. ____________________ of __________ Pages