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MAY 2009SOLICITATION FOR OFFERS OUTPATIENT CLINIC SFO NO. VA-101-XX-RP-XXXX[INSERT LOCATION OF FACILITY]The Lessor’s A/E shall develop and execute a Quality Assurance/Quality Control (QA/QC)program; and shall demonstrate that the project plans and specifications have gone through arigorous review and coordination effort with each required submittal. The Lessor’s A/E shallconduct coordination meetings between A/E technical disciplines before submitting materialfor each VA review and provide minutes of the meetings to VA.3.17.2 INDEPENDENT TECHNICAL REVIEWThe Lessor shall be responsible for paying for three independent technical and life safetyreviews at the Second Design Development submittal, at the 75% Construction Documentsubmission, and independent back check of the Final (100%) Construction Documents. Thereviews shall encompass all disciplines. The reviews shall be accomplished by independentprofessional entities selected by VA that are registered in the appropriate fields of expertise.NOTE: The Lessor shall allow approximately 15 working days for review and comment by theGovernment at each review stage.The independent reviews are limited to checking for general compliance with the SFO and VArequirements. The independent reviews do not take the place of the Lessor’s QA/QCprogram, nor the code review by the Authority Having Jurisdiction (AHJ). The Lessor shallhave the responsibility of ensuring that the documents go through the review and permittingprocess of the local AHJ. If the independent technical review conflicts with the review by theAHJ, the more stringent requirement shall apply. If there is any question as to whichrequirement shall apply, the Lessor shall request a determination from the Contracting Officer.For purposes of this Solicitation For Offers (SFO), the firm of [insert IDIQ or other A/E firmname here] is the authorized representative of the Department of Veterans Affairs (VA) andshall provide technical review services to VA in connection with this Lease. It is understoodbetween the Lessor and VA that [insert IDIQ or other A/E firm name here] shall provideindependent technical services on behalf of VA to assist in reviewing drawings.In connection with the provisions of such independent technical services, the Lessor shallprovide in the base rental rate a sum of [insert amount in words and figures here] to be paid to[insert IDIQ or other A/E firm name here]. Such fee shall be due and payable, as follows:Approximately forty (40)% of the fee shall be paid to [insert IDIQ or other A/E firm name here]within thirty (30) calendar days following receipt by the Lessor of an invoice certified andapproved by VA; following review of the Second Design Development package, and:Approximately fifty (50)% of the fee shall be paid to [insert IDIQ or other A/E firm name here]within thirty (30) calendar days following receipt by the Lessor of a invoice certified andapproved by VA; following review of the 75% Construction Document package.The balance of the fee shall be paid to [insert IDIQ or other A/E firm name here] within thirty(30) calendar days following receipt by the Lessor of a final invoice certified and approved byVA, following back check of the final Construction Document package.The Lessor’s responsibilities to pay the fee(s) to [insert IDIQ or other A/E firm name here] isindependent of any other Lessor financial responsibilities of this Lease and shall not be usedto negotiate or offset any credits owed VA by the Lessor. However, in the event Lessor shallfail to pay the fee(s) owed to [insert IDIQ or other A/E firm name here] pursuant to thecompensation schedule outlined herein, VA, at VA’s sole option, shall pay the fee owed onPart I: Basic Solicitation Requirements – Page 30 of 196Lessor __________ Gov’t. ____________________ of __________ Pages
MAY 2009SOLICITATION FOR OFFERS OUTPATIENT CLINIC SFO NO. VA-101-XX-RP-XXXX[INSERT LOCATION OF FACILITY]behalf of Lessor to [insert IDIQ or other A/E firm name here] out of rent payments and/or anylump-sum payments owed or to-be-owed to Lessor for reimbursement(s) for services/workprovided by the Lessor.3.18 DESIGN DEVELOPMENTThe Design Development phase involves the production of drawings, specifications,calculations, narratives, reports, and other materials as listed in Paragraph "SUBMITTALREQUIREMENTS FOR DD AND CD REVIEWS." Two Design Development submissions shallbe required for review by the government. The submittals shall fully describe the architecturaland engineering design approach used, and the systems, materials, and layout for the site andbuilding. The submittals shall be reviewed by VA and the independent technical reviewers todetermine that the design proposed by the Lessor conforms to the space / functional andtechnical requirements of this SFO.Utilizing the conceptual layout diagram provided by VA at time of award and working inconjunction with the Contracting Officer or designee, the Lessor shall produce the First DesignDevelopment Submittal within 45 calendar days of award.After VA review and comment on the First Design Development Submittal, the Lessor shallcomplete and submit the Second Design Development Submittal within 30 calendar days:3.19 CONSTRUCTION DOCUMENTSThe Construction Document phase involves the production of complete drawings,specifications, and other documents necessary for the bidding and construction of the project.Construction documents shall be prepared from the approved design developmentdocuments. It is the Lessor’s responsibility to provide a quality set of documents. Documentsshall be complete and fully coordinated. Prior to reproduction for issue for construction bids,make any changes to the documents identified as necessary by the Contracting Officer duringreviews. 100% Construction Documents shall contain the seal (or stamp) of a professionalengineer or architect, registered in the discipline represented by the drawing. Finalcalculations shall contain the seal (or stamp) of a registered professional engineer. Personssealing the construction documents or calculations shall be the entities identified by the Lessorunder Paragraph Design Team Qualifications above. Two construction document periodsubmissions shall be required: the first at 75% complete and the second at 100% complete.Within 45 calendar days of receipt of written VA approval of the Second Design DevelopmentSubmittal, the Lessor shall produce a complete set of 75% construction documents andspecifications for review.Within 30 calendar days of receiving written notification of VA’s 75% construction documentreview comments, the Lessor shall submit a complete set of 100% working drawings andspecifications for review. The Lessor shall incorporate all VA comments of the 75% contractdocument submittal.NOTE: The Lessor shall allow approximately 15 working days from date of receipt forreview and comment by the Government at each review stage.Part I: Basic Solicitation Requirements – Page 31 of 196Lessor __________ Gov’t. ____________________ of __________ Pages
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Refer to Part I Section 10 and the
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GSA FORM 1364A - PROPOSAL TO LEASE
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Block 8a(4)Annual Rate per Rentable
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For purposes of the price evaluatio
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