Vision, Mission, and Guiding Principles for SCUHS

1. The right to inspect and review the student’s education records maintained by SCUHS within forty-five
days of the day the University receives a request for access and notify the student of the time and place
where the records may be inspected. If the Registrar does not maintain the records, he or she shall
advise the student of the correct official to whom the request shall be addressed. There are some
records to which the student has no right of access. These are:
a. Professional mental health treatment records to the extent necessary, in the judgment of the
attending physician or professional counselor, to avoid detriment effects to the mental health of
the student or of others. These records may, however, be reviewed by a physician or other
appropriate professional of the student’s choice.
b. Financial information furnished by the student’s parents in support of an application for
financial aid.
c. Confidential letters of recommendation that were placed in the student’s file prior to January 1,
1975.
d. Confidential letters of recommendation concerning admission, employment, or honorary
recognition, for which the student has waived access. (SCUHS may not require a student to sign
a waiver in order to obtain services, but a person writing a recommendation may insist on a
waiver as a condition for writing it).
e. Personal notes made by a faculty member or counselor that are accessible only to that person
and are not shared with others.
f. Materials in any admissions files, until the student has been admitted to, and has attended
SCUHS.
2. The right to request that SCUHS amend the student’s education records that the student believes to
inaccurate or misleading. Students or eligible parents requesting an amendment to a record that they
believe to be inaccurate or misleading should write the custodian responsible for the record, clearly
identify the part of the record they want changed, and specify why it is inaccurate or misleading. Please
not, however, that SCUHS is not required to consider requests for amendment under FERPA that seek to
change a grade, disciplinary decision or the opinions or reflections of a school official or other person
reflected in an education record.
a. If the University decides not to amend the record as requested by the student, the Registrar will
notify the student (or eligible parent) of the decision and advise the student of the right to a
hearing regarding the request for amendment.
b. The request shall be in writing and presented to the Vice President for Academic Affairs. A
hearing officer appointed by the Vice President for Academic Affairs will conduct the hearing.
The hearing will be conducted within a reasonable time frame after the request for the hearing
has been received. The hearing officer will notify the student or eligible parent, reasonable in
advance, of the date, place, and time of the hearing.
c. The student or eligible parent will be afforded a full and fair opportunity to present evidence
relevant to the issue raised. One or more other persons may accompany the student but not
address the hearing officer and may be represented by individuals including attorneys. The
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